Jharkhand Information Technology Department Tender for LED Street Light & Accessories in Koderma 2026
Progress
Tender Overview
The Information Technology Department of Jharkhand invites a Lump Sum Facility Management Services contract for LED street light supply (300 NOS), LED street light components (300 NOS), switches (300 NOS), cables (4500 meters), PVC boxes (300 NOS), and single arms (300 NOS) in Koderma, Jharkhand 825137. The procurement combines supply of hardware with bundled facility management, with consumables reimbursed on actuals. The estimated value and EMD are not disclosed. The contract supports material delivery, installation readiness, and ongoing maintenance under a single service provider, with a 25% variation possible in scope or duration as per the Buyer’s clause. Unique aspects include bundled consumables reimbursement and lump-sum payment terms.
Technical Specifications & Requirements
- Items covered: LED street lights, switches, cables, PVC boxes, single arms (300 NOS each; 4500 meters of cables).
- Delivery location: Koderma, Jharkhand 825137; installation-ready readiness may be implied under Lump Sum Facility Management.
- Financial/contract terms: Lump Sum contract with consumables reimbursed on actuals; 25% quantity/duration variation clause at contract issuance and post-issuance adjustments with service provider consent.
- Compliance expectations: No explicit technical specs listed; bidders should prepare for standard electrical distribution hardware procurement and related installation support.
- Tender readiness: No BOQ items; no explicit EMD/estimated value disclosed; attentive emphasis on flexible scope management.
Terms, Conditions & Eligibility
- Quantity/duration adjustment: up to 25% by buyer at contract issue; further adjustments permitted with provider consent.
- Lump Sum base: scope-based pricing; consumables reimbursed on actuals, separate from lump-sum service charges.
- Documentation: standard bidder readiness for IT department procurement; ensure readiness for possible scope expansion and compliance with local regulations.
- Location-specific requirements: Koderma, Jharkhand; strict adherence to district-level procurement norms for facility management services.
- Risk management: ensure acceptance of variation clauses and timely completion per the revised scope.
Key Specifications
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Items: LED street lights (300 NOS); LED street light components (300 NOS); switches (300 NOS); cables (4500 meters); PVC boxes (300 NOS); single arms (300 NOS).
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Delivery/installation: implied under lump-sum facility management; location = Koderma, Jharkhand 825137.
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Financial terms: consumables reimbursed on actuals; lump-sum contract value; 25% variation possible.
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Vendor readiness: no BOQ; no explicit EMD/ESTIMATED VALUE disclosed; plan for scope expansion with consent.
Terms & Conditions
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25% contract quantity/duration variation allowed by buyer at issuance and post-issuance; requires service provider consent for scope expansion.
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Consumables reimbursed on actuals; separate from lump-sum service charges; ensure accurate invoicing for consumables.
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Lump-sum facility management for supply, installation, and maintenance of LED street lighting components in Koderma.
Important Clauses
Payment Terms
Consumables reimbursed on actuals; lump-sum payments for services; ensure documentation for consumable purchases.
Delivery Schedule
Delivery/installation scope may be aligned to lump-sum contract; adjustments up to 25% possible at contract issuance.
Penalties/Liquidated Damages
Not explicitly stated; bidders should seek clarification on delivery timelines and penalties in ATC.
Bidder Eligibility
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Experience in facility management or supply of electrical hardware in government projects
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Financial stability to handle lump-sum contracts with reimbursed consumables
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Ability to manage scope variations up to 25% with prior consent
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - SUPPLY FOR LED STREET LIGHT 300 NOS; SUPPLY FOR LED STREET LIGHT 300 NOS; Cost of consumable to be reimbursed to service provider on actual , Facility Management Services - LumpSum Based - SUPPLY FOR SWITCH 300 NOS; SUPPLY FOR SWITCH 300 NOS; Cost of consumable to be reimbursed to service provider on actual , Facility Management Services - LumpSum Based - SUPPLY FOR CABLE 4500 METER; SUPPLY FOR CABLE 4500 METER; Cost of consumable to be reimbursed to service provider on actual , Facility Management Services - LumpSum Based - SUPPLY FOR PVC BOX 300 NOS; SUPPLY FOR PVC BOX 300 NOS; Cost of consumable to be reimbursed to service provider on actual , Facility Management Services - LumpSum Based - SUPPLY FOR SINGLE ARM 300 NOS; SUPPLY FOR SINGLE ARM 300 NOS; Cost of consumable to be reimbursed to service provider on actual
Delivery Details
Delivery Locations
1
Delivery Cities
Koderma
Delivery Pincodes
825409
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Lemanshu Kumar | 825409,Addi Bangla, Jhumritelaiya, Koderma | Koderma | Jharkhand | 825409 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 6
GeM-Bidding-9833628.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
10
Required Documents
Experience Criteria
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover
Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for LED street light tender in Koderma Jharkhand 2026
Bidders must prepare Lump Sum Facility Management proposals, applicable for LED street lights (300 NOS) and accessories. Include capacity to reimburse consumables on actuals, demonstrate ability to manage scope changes up to 25%, and provide installation support. Ensure GST, PAN, and financial documents are ready for submission.
What documents are required for Jharkhand IT LED tender submission
Prepare GST registration, PAN card, experience certificates, financial statements, and EMD documents if applicable. Include OEM authorizations for street lighting components and technical compliance certificates; ensure eligibility criteria are met for government procurement in Jharkhand.
What are the technical specifications for LED components in this tender
No explicit technical specs are listed; bidders should present standard LED street light specifications, electrical ratings, IP ratings, and installation readiness. Emphasize compliance with relevant electrical safety standards and local codes as part of the technical bid.
When is the variation in contract quantity allowed in this tender
Variation up to 25% of contract quantity or duration is allowed at the time of contract issue. Post-issuance, variations can be applied with the service provider’s consent and formal amendment to the contract.
What are the payment terms for the lump-sum facility management contract
Payment will be lump-sum for services with separate reimbursement of consumables on actuals. Ensure invoicing aligns with delivery milestones and that reimbursable items are clearly tiered from the base service charge.
What is the procurement location for this LED street light tender
Procurement is for Koderma, Jharkhand (PIN 825137). Bidders should plan logistics and installation support within this district, complying with local procurement norms.
What constitutes eligibility for facility management service bidders in Jharkhand
Eligibility requires experience in government or public sector facility management, financial stability to sustain lump-sum contracts, and ability to provide consumables reimbursement on actuals, plus willingness to handle scope variations up to 25% with consent.
How to ensure compliance with consumables reimbursement in this tender
Prepare detailed records of consumable purchases with invoices, ensure alignment with actual usage, and attach reimbursement summaries to each claim. Transparent documentation is essential for audit and timely payment processing.