Indo Tibetan Border Police Spice Procurement Tender 2026: ISI/ISO-Like Standards, Cumin Chili Cloves Turmeric & More
Progress
Tender Overview
The Indo Tibetan Border Police (ITBP) invites bids for a multi‑spice procurement across eight items including Cumin, Chili, Cloves, Tamarind, Turmeric, Fenugreek, Black Pepper, and Coriander. The project has an estimated value of ₹14,00,000 with an EMD of ₹42,000. While exact delivery location is not specified, the scope targets standard batch spice supply for government use. A key differentiator is the option to increase quantity by up to 25% during contract execution and the need to align with advance sample approvals. This procurement prioritizes OEM turnover compliance and post‑award sample validation.
Technical Specifications & Requirements
- No published technical specs in the tender; bidders must rely on standard spice grade expectations and OEM capabilities.
- Items: Cumin, Chili, Cloves, Tamarind, Turmeric, Fenugreek, Black Pepper, Coriander (Q3‑Q4 quality brackets).
- EMD: ₹42,000; Estimated value: ₹14,00,000.
- Turnover rule: OEM average annual turnover over the last 3 financial years as per bid; audited balance sheets or CA certificate acceptable; if OEM <3 years, turnover considered from completed years post‑constitution.
- Sample process: Submit 3 samples within 5 days of award; buyer to approve or specify modifications within 5 days; nonconformance may trigger fresh samples or contract termination. Delay in buyer approval extends delivery without liquidated damages.
- Quantity option: Purchaser may modify quantity by up to ±25% at contract phase and during currency at contracted rates.
Terms & Eligibility
- Turnover criteria apply to OEM; provide audited statements or CA certificates; for bunch bids, the OEM of the primary product with the highest bid value must meet turnover.
- Advance sample: post‑award, submit three samples within 5 days; if approved, bulk supply as per modifications; delay in approval may shift delivery timelines without LD.
- Delivery timelines are tied to the original delivery period with option to extend after calculation; minimum extension threshold 30 days.
- Packaging, quality, and compliance are expected to meet standard government procurement practices; ensure availability of relevant export/import licenses if applicable.
Key Specifications
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Product/service names: eight spice items (Cumin, Chili, Cloves, Tamarind, Turmeric, Fenugreek, Black Pepper, Coriander)
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Quantities: not disclosed per item; overall estimated value ₹14,00,000
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EMD: ₹42,000
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Turnover requirement: OEM average turnover over last 3 years as per bid; audited balances or CA certificate accepted
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Sample requirement: submit 3 samples within 5 days; modifications or approval within 5 days; bulk supply aligned to approved sample
Terms & Conditions
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25% quantity variation allowed during/after contract at contracted rates
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Advance sample approval required within 5 days of award; 3 samples to be supplied
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Turnover criteria for OEM; provide audited statements/CA certificate for last 3 years
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Delivery period linked to original schedule; potential extension with no LD for buyer‑driven delays
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EMD amount ₹42,000 as part of bid security
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No BOQ items published; scope relies on spice categories and government procurement norms
Important Clauses
Option Clause
Purchaser may increase/decrease quantity up to 25% at contract placement and during currency at contracted rates; additional delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
Sample Approval
Successful bidder must submit 3 advance samples within 5 days of award; buyer to approve or specify modifications within 5 days; delay extends delivery period without LD; nonconforming samples may lead to contract termination.
Turnover Criterion
OEM average annual turnover for the last 3 financial years must meet the threshold in bid documents; if under 3 years, completed years post‑constitution are considered; audited balance sheets or CA certificates accepted.
Bidder Eligibility
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OEM turnover meeting the declared threshold for the spice category in the last 3 financial years
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Ability to supply eight spice items (Cumin, Chili, Cloves, Tamarind, Turmeric, Fenugreek, Black Pepper, Coriander)
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Compliance with sample approval process and timely delivery per contract terms
Tender Data
Bid Details
Quantity
4089
Category
Chili (??? ?????)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
7
OEM Avg. Turnover
7
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Cumin (????) (Q4) , Chili (??? ?????) (Q4) , Cloves (????) (Q3) , Tamarind (????) (Q3) , Turmeric (Haldi) (?????) (Q3) , Fenugreek (????) (Q4) , Black Pepper (???? ?????) (Q4) , Coriander (Dhaniya) (?????) (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
11
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Katihar
Delivery Pincodes
854108
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Alok Sudhanshu | 854108,COMMANDANT 48 BN ITBP HIMADRIPURAM SISIA PO- KOHRA | Katihar | Bihar | 854108 | 374 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9743927.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
03-Sep-2026, 6:30 am
Opening Date
03-Sep-2026, 7:00 am
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for the last 3 financial years or CA certificate indicating turnover
OEM authorization/Manufacturing authorization (if bidder is not OEM owner)
Technical bid documents detailing spice categories and compliance statements
EMD deposit receipt or online payment confirmation of ₹42,000
Experience certificates for similar spice supply to government or large buyers
Any other tender‑specific documents cited in terms and conditions
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for ITBP spice procurement 2026 in India?
Bidders should submit GST, PAN, and audited turnover documents, along with OEM authorization and technical bid detailing eight spice items. Include EMD of ₹42,000 and compliance with sample approval procedures; ensure OEM turnover meets the last 3 years requirement and adhere to the 25% quantity variation clause.
What documents are required for spice tender submission ITBP 2026?
Required documents include GST certificate, PAN card, audited financial statements or CA turnover certificate for 3 years, OEM authorization, technical bid, EMD proof of ₹42,000, and past experience certificates for government spice supply or similar volumes.
What are the sample submission requirements for ITBP spice tender?
Submit 3 advance samples within 5 days of award; buyer to approve or request modifications within 5 days; bulk supply must follow approved sample; delays in approval may extend the delivery period without liquidated damages.
What is the EMD amount for ITBP spice procurement 2026?
The EMD amount is ₹42,000. This bid security must be paid as part of the bid submission, via online payment or bank draft as per tender terms; ensure the EMD file is attached with the bid.
What delivery terms apply to ITBP spice contract 2026?
Delivery is aligned to the original delivery period with scope to extend under the 25% variation clause; the extension calculation uses (increased quantity ÷ original quantity) × original period, minimum 30 days; LD penalties are not triggered during buyer‑driven delays for sample approval.
Which OEM turnover criteria are required for ITBP spice bid 2026?
The OEM's average annual turnover for the last 3 financial years must meet the threshold stated in the bid; provide audited balance sheets or CA certificate; if the OEM is less than 3 years old, use completed years post‑constitution turnover data.
Are there any published BOQ items for ITBP spice tender 2026?
No BOQ items are published in the tender. Bidders must rely on category listing of eight spices and comply with general government procurement terms, EMD, turnover, and sample approval requirements.
What are the spice items covered in the ITBP 2026 procurement?
The procurement covers Cumin, Chili, Cloves, Tamarind, Turmeric, Fenugreek, Black Pepper, and Coriander; items fall under Q3‑Q4 quality bands and require compliance with government spice procurement norms.