Indian Oil Corporation Limited Sampling System Fittings Tender Panipat Haryana 2026
Progress
Tender Overview
Indian Oil Corporation Limited invites bids for PRMM267027 SAMPLING SYSTEM FITTINGS in Panipat, Haryana (132101). The scope is Only supply of Goods for the Panipat refinery complexes, including Naptha Cracker and Petrochemical plant, with multiple plant codes (9060, 9061, 9065). The tender emphasizes accurate invoicing with GST tied to consignee GSTIN and requires a documented dispatch process to ensure timely payment, including submission of original commercial invoices, GST-challan, packing lists, and consignee copy. The procurement is structured to minimize demurrage by mandating prompt document transmission to designated IOCL contacts and ensuring delivery to SMTM (Stores). This is a non-BOQ, goods-only tender with vendor code creation prerequisites and specified communication channels for issues related to unloading, inspection, and payment.
Technical Specifications & Requirements
- Product category: Sampling system fittings (scope: supply of goods only)
- Delivery addresses: Panipat Refinery Stores (9060), Petrochemical Plant (9061), Naptha Cracker Plant (9065)
- Plant codes and GST invoicing: 9060, 9061, 9065 with GSTIN requirements noted in orders
- Dispatch documents: Original Commercial Invoice, Challan with GST, Consignee copy, Packing List; one set to be sent within 7 days of dispatch to listed IOCL contacts
- Key contact points: Satbir Singh, Vinod Kumar Malik, Saurabh Pathak for payment, unloading, and acceptance matters; escalation to IOCL officers as necessary
- ATC notes: GST applicability advised; vendor code creation documents required at bid submission; GST reimbursement as per actuals or applicable rates
- BOQ: No items listed; indicates a goods-only supply arrangement
Terms, Conditions & Eligibility
- EMD/Security: Not specified in data; ensure to verify in terms and prepare as per IOCL policy for vendor codes
- GST compliance: GST to be mentioned in invoicing; reimbursement as per actuals or applicable rates, subject to quoted GST
- Documents for bid: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
- Invoicing: Invoice must be in consignee name with consignee GSTIN
- Payment timing: Timely payment linked to dispatch documents; follow IOCL contact channels for payment issues
- Delivery scope: Goods-only delivery to IOCL Panipat units; adhere to dispatch timeline to avoid demurrage
- Contacts for issues: Designated IOCL personnel for Stores, Finance, and Purchase with listed emails and phone numbers
- BOQ: No quantities; plan based on IOCL Panipat needs
Key Specifications
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Product/service names and categories: Sampling system fittings
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Quantities/values: Not specified; GOODS-only supply
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EMD/Estimated value: Not provided in data
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Experience: Not specified
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Quality/standards: Not specified; GST compliance required
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Delivery: Panipat refinery stores and associated plants; dispatch documentation required
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Warranty/AMC: Not specified
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OEM/Brand requirements: Not specified
Terms & Conditions
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GST invoicing must reflect consignee GSTIN; GST reimbursement as actuals or applicable rates
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Dispatch documents to IOCL contacts within 7 days of dispatch
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Vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate
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Only supply of goods; no BOQ items; delivery to Panipat facilities
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Communication to designated IOCL personnel for payment, unloading, and acceptance
Important Clauses
Payment Terms
Payment will be released on timely submission of dispatch documents and compliance with IOCL contacts; GST invoicing must reference consignee GSTIN; follow up with finance officers as listed
Delivery Schedule
Delivery to IOCL Panipat stores and plants as per order; ensure documents reach within 7 days of dispatch to the specified IOCL contacts
Penalties/Liquidated Damages
Not specified in data; bidders should verify to include standard IOCL LD/penalty terms in bid submission
Bidder Eligibility
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Eligibility requires PAN Card, GSTIN, and bank EFT mandate for vendor code creation
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GST invoicing must reflect consignee GSTIN and IOCL GST treatment
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Experience in supplying goods to refinery/infrastructure sectors preferred
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
Yes (Arbitration clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not be routinely included in contracts
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
PRMM267027 SAMPLING SYSTEM FITTINGS
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Panipat
Delivery Pincodes
132140
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Satbir Singh | 132140,MATERIALS DEPTT , PANIPAT REFINERY PANIPAT | Panipat | Haryana | 132140 | 1 | 120 | - |
Authority Records
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Documents 21
GeM-Bidding-9718755.pdf
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for IOCL Panipat sampling fittings tender 2026?
Bidders must submit PAN, GSTIN, cancelled cheque and EFT mandate to create vendor codes; supply of goods only; ensure GST invoicing matches IOCL consignee GSTIN and dispatch documents reach IOCL contacts within 7 days of dispatch.
What documents are required for IOCL Panipat vendor code creation?
Required documents include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; these enable vendor code creation and enable smooth GST-compliant invoicing to IOCL Panipat stores.
What are the dispatch document requirements for IOCL Panipat contracts?
Dispatch documents must include Original Commercial Invoice, GST-challan, Consignee copy, and Packing List; one set must reach IOCL within 7 days of dispatch to the designated contact persons listed by IOCL.
What are IOCL's payment terms for Panipat sampling fittings?
Payments depend on timely clearance of dispatch documents; GST invoicing must reference the consignee GSTIN; follow IOCL finance contacts for payment clarification and ensure adherence to GST reimbursement rules.
Which IOCL contacts handle unloading and acceptance for Panipat orders?
Key IOCL contacts include Satbir Singh (Stores, 9060/9061) and Vinod Kumar Malik (Stores, 9065); Saurabh Pathak handles purchases; reach out for unloading, inspection, and acceptance matters per the provided emails.
What is the scope of supply for the Panipat tender in 2026 IOCL?
Scope is strictly the supply of goods for Sampling System Fittings to IOCL Panipat refinery and associated plants; there are no BOQ items and no service components specified in the available data.
Are there any specified warranty or LD terms for IOCL Panipat fittings?
Not specified in the provided terms; bidders should seek clarification on warranty duration and any liquidated damages in the formal tender documents before submission.
What standards or certifications are required for IOCL Panipat procurement?
The data emphasizes GST compliance and proper invoicing; no explicit product standards or ISO/BIS requirements are listed. Bidder should verify any standard certifications during bid submission and confirm with IOCL purchase contact.