Rural Development Department Uttar Pradesh Drinking Water Cooler Tender Azamgarh IS 1475 V3 2025

Tender Overview

The Rural Development Department, Uttar Pradesh, seeks supply of Self-Contained Drinking Water Coolers (V3) compliant with IS 1475. The procurement is targeted for Azamgarh, Uttar Pradesh 223221, with an EMD of ₹152,000 and potential quantity adjustments up to 25% of bid quantity. Bidders must follow the stated option clause for increases in quantity and delivery timelines, triggered from the last date of the original delivery order. The contract emphasizes mandatory bidder attestations and strict document verification, including an online and offline certificate trail. The scope centers on supplying IS 1475 (V3) units, with emphasis on compliance, timing, and financial discipline. A unique requirement is proximity to Azamgarh for delivery and the potential for contract modification during the currency period. The ATC terms grant the Executive Officer power to cancel or modify bids and demand exact documentation. The tender targets experienced entities with robust financials and insists on three-year experience with relevant item knowledge. This opportunity requires precise adherence to bid documentation rules and a clearly demonstrated track record in similar water cooler supply. The emphasis on self-attestation and digital with offline corroboration adds procedural rigor.

Technical Specifications & Requirements

• Product: Self-Contained Drinking Water Coolers (V3) as per IS 1475.
• Location: Azamgarh, Uttar Pradesh 223221.
• EMD: ₹152,000 (Demand Draft acceptable; in favor of BDO Rani Ki Sarai, Azamgarh).
• Quantity flexibility: up to 25% of bid quantity; extension rules apply with minimum 30 days.
• Documentation: required bidder attestations; three-year experience proof; IT returns and balance sheets; GST, PAN, Aadhaar; UDIN, MII, and bank details.
• Compliance: vendor must be at least 5 years old in business; mandatory for product tests and OEM authorizations as specified.
• ATC: right to cancel/modify bid; no EMD exemption; submission of scanned DD/EMD with hard copy within 5 days of bid end.
• Delivery: terms allow extended delivery periods only under option clause; calculated extension method defined.

Terms, Conditions & Eligibility

• EMD/Payment: ₹152,000 by Demand Draft or equivalent; EMD proof to be uploaded with bid; hard copy to be delivered within 5 days of bid end date.
• Experience: bidders must demonstrate at least 3 years of relevant item experience; if not, turnover must be at least ₹1 crore annually to participate.
• Documentation: mandatory submissions include GST certificate, PAN, Aadhaar, bank details, last six months GST returns, three-year experience certificates (offline and online with UDIN), IT returns, and a non-blacklist affidavit on ₹100 stamp paper.
• Compliance: vendor must provide three-year original scanned experience certificates, ITR forms, balance sheets, and MSME certificate if applicable.
• Delivery/Penalties: delivery terms governed by option clause; penalties or LD not explicitly listed but can follow standard government procurement norms.
• Miscellaneous: no EMD exemption; firm age requirement of at least 5 years; bidder authentication of all copies is mandatory; bid may be canceled for wrong documents.