Hindustan Aeronautics Limited Defence Production Goods Tender in India - GST/PAN/EFT Docs and Option Clause 2025

Tender Overview

Hindustan Aeronautics Limited under the Department Of Defence Production invites bids for the Supply of Goods under a Government procurement process. The tender clarifies an option clause enabling a +/- 25% quantity variation at contracted rates, with delivery timelines recalculated from the last delivery order. Bidders must ensure GST compliance and submit PAN, GSTIN, cancelled cheque, and EFT mandate to create vendor code. The scope is strictly supply of goods (no services) with GST handling as per applicability. The tender emphasizes GST-based invoicing, potential contract termination for non-compliance, and timely delivery aligned to original or extended delivery periods. The procurement is processed through GeM, with conditional price adjustments and delivery-time rules when options are exercised.

• Organization: Hindustan Aeronautics Limited (HAL)
• Department: Department Of Defence Production
• Product Category: Goods supply; option-based quantity variation up to 25%
• Location: Not specified in data; procurement relates to Indian government channels
• Unique aspects: 25% quantity option during and post-contract with a defined delivery-time formula; GST invoicing and portal requirements; vendor-code creation prerequisites.

Technical Specifications & Requirements

• No itemized technical specifications are provided in the tender data; the BOQ shows 33 items with N/A quantities. The buyer mandates that the bid price includes all cost components for supply of goods. Critical compliance areas include GST handling, PAN, GSTIN, Cancelled Cheque, EFT Mandate, and GST-compliant invoicing on GeM.
• EMD/Value: Not specified; emphasis on vendor-code creation and GST onboarding.
• Delivery: Based on last delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
• GST: GST applicability to be self-verified by bidder; GST reimbursement linked to actuals or applicable rates; maximum GST percentage as quoted.
• Invoices: Must be GST-compliant and raised in the consignee’s name with GSTIN of the consignee.
• Scope: Only supply of goods; no service components.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity up to 25% during contract and extended delivery periods; delivery time recalculation formula applies with minimum 30 days.
• GST/Documents: Bidder to provide PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank; GST invoice uploads required on GeM with GST payment screenshot.
• Payment & Termination: Buyer may terminate for non-compliance, inability to deliver, or insolvency; payment terms aligned to GST compliance and contract terms; invoices must be in consignee name with GSTIN.
• Delivery & Acceptance: Supplier must adhere to stipulated delivery periods; extended periods may be allowed by option clause with proper calculations.
• Identification: Vendor-code creation is mandatory; GST-related documentation is integral to eligibility.
• Liability: Termination rights apply for material non-delivery, misrepresentation, or bankruptcy.