Indian Coast Guard Online UPS and All-in-One PC Tender 2026 IS 16242 Part 1 10 KVA Battery, DEFENCE
Progress
Key Highlights
- • Brand requirement: HP, Dell, Acer, HCL, ASUS for PCs; assembled units not accepted
- • IS 16242 (Part 1) compliance for online UPS ~10 KVA with battery
- • Warranty: 3 years; OEM certificates required at delivery
- • Service network: established India-wide installation, commissioning, troubleshooting, and maintenance
- • Penalty: 0.5% unit price per week for 7-day defect rectification, 10% total cap on penalties
- • PBG/EMD: EMD ₹25,706; PBG considerations per ATC; bank cheques not acceptable
- • Mandatory: Malicious Code Certificate and verified SOR; OEM authorization uploaded with bid
- • Location details not specified; submission must include complete installation/ commissioning plan
Tender Overview
The procurement is issued by the Indian Coast Guard under the Department Of Defence for branded PCs and an Online UPS around 10 KVA including a battery with IS 16242 (Part 1) compliance. The EMD is ₹25,706. Criteria require PC branding as HP/Dell/Acer/HCL/ASUS and disallow assembled units; OEM authorization must be uploaded. The contract includes a 3-year warranty from final acceptance and mandatory post-installation service coverage with service centers detailed by the seller. Penalty provisions impose 0.5% of unit price per week for defects not rectified within 7 days, with cumulative penalties capped at 10% of contract value and potential procurement via alternate sources at seller cost. Unique ATC mandates include a Malicious Code Certificate and verified SOR submission. Location details are not specified in the data.
Technical Specifications & Requirements
- Product scope includes brand-name PCs (HP/Dell/Acer/HCL/ASUS) and a conforming Online UPS ~10 KVA with battery, aligned to IS 16242 (Part 1).
- Warranty: 3 years post final acceptance/installation; OEM warranty certificates required at delivery.
- After-sales: fully established service network in India with regional centers; submit service-center list with bid.
- ATC compliance: OEM authorization, Malicious Code Certificate, and verified SOR are required for technical qualification.
- Payment/penalties: penalties for delays, PBG linkage, penalties recoverable via performance security; ensure installation/commissioning scope is clear.
Terms, Conditions & Eligibility
- EMD: ₹25,706; acceptable channels per ATC; bank instruments rejected for PBG.
- Branding: PC units must be branded; assembled/not accepted; OEM authorization must accompany bid.
- Warranty/Service: 3-year warranty; service response within 7 days; failure triggers penalties with cap at 10% of contract value.
- Documentation: submit OEM authorization, Malicious Code Certificate, and verified SOR; installation/commissioning details to be provided.
- Eligibility: demonstrated ability to provide brand-name PCs and a 10 KVA UPS with IS 16242 compliance; regional service capability required.
Key Specifications
-
PC branding requirement: HP/Dell/Acer/HCL/ASUS
-
UPS rating: ~10 KVA with battery, IS 16242 (Part 1) conformity
-
Warranty: 3 years from final acceptance
-
Delivery/install: on-site at consignee location with AMC options
-
Security/compliance: OEM authorization and Malicious Code Certificate
Terms & Conditions
-
EMD amount and acceptable payment method as per ATC
-
7-day defect rectification timeline with 0.5% weekly penalty
-
10% contract value cap on penalties and possible alternate sourcing
-
Branding, OEM authorization, and IS 16242 compliance are mandatory
Important Clauses
Payment Terms
EMD ₹25,706; penalties applicable for delays; PBG adjustments and recovery from security deposit
Delivery Schedule
On-site installation and commissioning with final acceptance testing; service within 7 days of defect notification
Penalties/Liquidated Damages
0.5% of unit price per week for defect rectification beyond 7 days; cap at 10% of total contract value
Bidder Eligibility
-
Brand-name PC supply capability (HP/Dell/Acer/HCL/ASUS) with OEM authorization
-
Experience in supplying branded PCs and UPS systems to government or defence entities
-
Demonstrated after-sales service network in India and installation/commissioning capacity
Tender Data
Bid Details
Quantity
16
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
2
Past Performance
80 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
Yes (Arbitration clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not be routinely included in contracts
Mediation Clause
Yes (Mediation clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 mediation clause should not be routinely included in contracts and pre- litigation mediation can be taken up without any such clause also
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
All in One PC (V2) (Q2) , Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
39
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
South Goa
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | South Goa | South Goa | - | - | 8 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9954508.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
OEM authorization documents
Malicious Code Certificate
SOR verification documents
GST certificate and PAN card
Experience certificates for similar branded PC and UPS supply
Technical bid documents illustrating IS 16242 compliance
Proof of service-center network in India
Final acceptance test plan and installation report
Frequently Asked Questions
Key insights about GOA tender market
What documents are required for branding and OEM authorization in this tender?
Bidders must submit OEM authorization certificates, a Malicious Code Certificate, and verified SOR. Include GST, PAN, and service-network proofs; ensure final acceptance test plan accompanies the technical bid for eligibility and conformity to IS 16242 standards.
How is the EMD amount of ₹25,706 submitted for this defence tender?
EMD ₹25,706 must be submitted as specified in ATC, with non-acceptance of bank cheques for PBG. Use the prescribed online or bank transfer method confirmed in the ATC terms to maintain eligibility and bid validity.
What are the warranty and after-sales service requirements for the PCs and UPS?
Warranty is 3 years from final acceptance; on-site installation included. Service centers must be established in India; failures must be rectified within 7 days; penalties apply at 0.5% weekly up to 10% of contract value if delay persists.
Which brands are eligible for the branded PC requirement in this tender?
Only PCs from HP, Dell, Acer, HCL, ASUS are eligible; assembled products are not accepted. Bid must include OEM authorization corroborating the brand endorsement for defence procurement.
What technical standards govern the UPS in this government bid?
UPS must conform to IS 16242 (Part 1) and include a compatible battery; verify with the Malicious Code Certificate and SOR; ensure the delivery includes IS 16242 compliance documentation for the submission.
When will the bidder need to provide installation and commissioning details?
The bidder must provide an installation, commissioning, and acceptance plan with the bid, detailing on-site tasks, testing procedures, and sign-off criteria to meet final acceptance requirements.
What penalties apply for delayed defect rectification under this contract?
A penalty of 0.5% of the unit price per week will be levied for delay beyond 7 days, with a maximum cumulative penalty of 10% of total contract value; persistent delays permit procurement from alternate sources at the buyer’s risk.
How do I demonstrate compliance with branding and OEM requirements in the bid?
Provide OEM authorization certificates, brand-specific product datasheets, installation manuals, and a Malicious Code Certificate; ensure the bid explicitly references the approved brands and confirms non-assembled unit submission.