Indian Army Department Of Military Affairs Dental Equipment Tender 2025 - ISI/AAA/TRTL Standards, Mhow Indore
Bid Publish Date
30-Oct-2025, 9:17 am
Bid End Date
10-Nov-2025, 9:00 am
Location
Progress
RAQuantity
48
Category
Intraoral mirror Set Comprising Occlusal adult 01 Occlusal pediatric 01 Lateral 01
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM service requirement: OEM must provide after-sales support in India for imported products
- • 2+ years residual market life requirement for offered items to avoid end-of-life products
- • Delivery extension mechanism: option to increase quantity by up to 25% with recalculated delivery time
- • Delivery location specificity: Military Dental Centre Mhow, Indore, MP
- • GST guidance: GST applicability to be borne by bidder; actual rates capped by tender terms
- • Dedicated technical service staffing requirement for timely service requests
- • Mandatory vendor documents: PAN, GSTIN, cancelled cheque, EFT mandate for vendor code creation
- • No explicit price or BOQ quantities provided; BOQ lists 6 named items
Categories
13
Tender Overview
The Indian Army, Department Of Military Affairs, is issuing a dental instrument procurement tender for a set of intraoral and surgical items, including cheek retractors (self-retaining pediatric and adult sizes, non-self-retaining double-ended SS), an intraoral mirror set (Occlusal adult, Occlusal pediatric, Lateral), a 12x15 inch stainless steel tray with lid, and Cheatle forceps. The intended delivery location is Military Dental Centre Mhow, Indore, MP. A 25% quantity option is reserved for extension within the contract, with delivery timelines linked to the original order end date. The OEM after-sales support requirement and a commitment to non-obsolescence (2+ years residual market life) are emphasized. The tender also requires GST compliance, PAN, GSTIN, and specific vendor documentation for registration and financial standing, plus a dedicated service team for timely servicing.
Technical Specifications & Requirements
- Product categories: dental instruments and trays as listed in BOQ (6 items total)
- Item names from the BOQ: cheek retractors (self-retaining pediatric), cheek retractors (self-retaining adult), cheek retractors (non-self retaining double-ended SS), intraoral mirror set (Occlusal adult, Occlusal pediatric, Lateral), stainless steel tray with lid 12 inches x 15 inches, Cheatle forceps
- Delivery location: Military Dental Centre Mhow, Inside MH, Mhow, Indore, MP-453441
- No technical specifications provided in the tender text beyond item names; vendors should verify compatibility with OEM catalogues
- Compliance notes: bidders must avoid obsolescence (2+ years market life) and provide after-sales service capability
- Warranty/Service: dedicated technical personnel for timely servicing and support is required
Terms, Conditions & Eligibility
- Delivery & quantity: option to increase/decrease quantity up to 25% of bid quantity during contract and currency, with delivery periods adjusted using a defined formula; minimum 30 days extension if required
- Eligibility: bidder must not be under liquidation or bankruptcy; provide undertaking as proof
- Post-sale: OEM/imported product requires an Indian registered office for after-sales service
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; GST payable as actuals or applicable rates with a cap on GST percentage
- Obsolescence: offered items must have at least 2 years residual market life
- Delivery/installation: to the specified Military Dental Centre Mhow address; installation if scoped must be completed per contract
- Warranty/Support: dedicated service personnel and time-bound servicing commitment
Key Specifications
-
- Item names: cheek retractors (self-retaining pediatric), (self-retaining adult), (non-self retaining double-ended SS); intraoral mirror set (Occlusal adult, Occlusal pediatric, Lateral); stainless steel tray with lid 12 inches x 15 inches; Cheatle forceps
-
- Delivery address: Military Dental Centre Mhow, Indore, MP 453441
-
- Market life requirement: minimum 2 years residual market life; not end-of-life by OEM
-
- After-sales service: dedicated technical personnel for timely servicing
-
- Warranty/Support: service level commitments with response times
Terms & Conditions
-
Delivery quantity may fluctuate by up to 25% with adjusted timelines
-
Must provide GST, PAN, GSTIN, cancelled cheque, and EFT mandate documents
-
Imported items require Indian-based OEM/Authorized Seller for after-sales service
Important Clauses
Payment Terms
GST payable as actuals or applicable rate; bidder bears GST risk; no fixed GST percentage mandated
Delivery Schedule
Delivery window linked to original delivery order; extended time formula provided with minimum 30 days
Penalties/Liquidated Damages
Not specified in provided terms; implied service commitment and timely delivery expectations
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings
-
Not bankrupt; provide undertaking with bid
-
Offer items with at least 2 years residual market life; not end-of-life by OEM
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Cheek retractors Self retaining pediatric size , Cheek retractors Self retaining adult size , Cheek retractors non self retaining double ended SS , Intraoral mirror Set Comprising Occlusal adult 01 Occlusal pediatric 01 Lateral 01 , Stainless Steel tray with lid 12 inches x 15 inches size , Cheatle forceps
Authority Records
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Documents 4
GeM-Bidding-8527419.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
6 Items Sign in to view GEM price trends Sign in for GEM prices
Cheek retractors Self retaining pediatric size
Captain Ortho Cheek retractors made up of high quality polycarbonate medical grade plastic Size Small Pediatric Color Transparent Felicity Yes Self retention Yes Reusable Yes Side wing Yes
Cheek retractors Self retaining adult size
Captain Ortho Cheek retractors made up of high quality polycarbonate medical grade plastic Size Large Adult Color Transparent Felicity Yes Self retention Yes Reusable Yes Side wing Yes
Cheek retractors non self retaining double ended SS
GDC MSY 11 point 5 cm double ended stainless steel cheek retractor Material Medical grade Stainless steel Type Cheek and tissue reactor for oral Autoclaveable Yes Rust and nontoxic Yes Design Curved Edge Ends Double ended Warranty 06 Months
Intraoral mirror Set Comprising Occlusal adult 01 Occlusal pediatric 01 Lateral 01
Intraoral photographic mirror with handle Material High grade Stainless steel for durability corrosion resistance and a long life span Reflectivity Close to 100 percent to provide accurate color representation Surface Double sided and polished to a high degree reflection Edges rounded and polished Autoclaveable Yes Packing set of 03 as follow Occlusal-adult 01 Occlusal pediatric 01 Lateral 01
Stainless Steel tray with lid 12 inches x 15 inches size
Material Medical grade Stainless Steel tray with lid Size 12 inches x 15 inches LidYes Autoclaveable Yes
Cheatle forceps
Material Medical grade Stainless Steel Cheatle forceps Length 10 inches Design Serrated Jae with ratchet lock mechanism Autoclaveable Yes
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Cheek retractors Self retaining pediatric size | Captain Ortho Cheek retractors made up of high quality polycarbonate medical grade plastic Size Small Pediatric Color Transparent Felicity Yes Self retention Yes Reusable Yes Side wing Yes | 5 | nos | motirathore | 15 | |
| 2 | Cheek retractors Self retaining adult size | Captain Ortho Cheek retractors made up of high quality polycarbonate medical grade plastic Size Large Adult Color Transparent Felicity Yes Self retention Yes Reusable Yes Side wing Yes | 10 | nos | motirathore | 15 | |
| 3 | Cheek retractors non self retaining double ended SS | GDC MSY 11 point 5 cm double ended stainless steel cheek retractor Material Medical grade Stainless steel Type Cheek and tissue reactor for oral Autoclaveable Yes Rust and nontoxic Yes Design Curved Edge Ends Double ended Warranty 06 Months | 10 | nos | motirathore | 15 | |
| 4 | Intraoral mirror Set Comprising Occlusal adult 01 Occlusal pediatric 01 Lateral 01 | Intraoral photographic mirror with handle Material High grade Stainless steel for durability corrosion resistance and a long life span Reflectivity Close to 100 percent to provide accurate color representation Surface Double sided and polished to a high degree reflection Edges rounded and polished Autoclaveable Yes Packing set of 03 as follow Occlusal-adult 01 Occlusal pediatric 01 Lateral 01 | 20 | set | motirathore | 15 | |
| 5 | Stainless Steel tray with lid 12 inches x 15 inches size | Material Medical grade Stainless Steel tray with lid Size 12 inches x 15 inches LidYes Autoclaveable Yes | 2 | nos | motirathore | 15 | |
| 6 | Cheatle forceps | Material Medical grade Stainless Steel Cheatle forceps Length 10 inches Design Serrated Jae with ratchet lock mechanism Autoclaveable Yes | 1 | nos | motirathore | 15 |
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Undertaking of non-liquidity or non-bankruptcy
Certificate of OEM authorization for imported items (if applicable)
Reverse Auction Schedule
Start
16-Nov-2025, 10:00 am
End
17-Nov-2025, 10:00 am
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | CBN ENTERPRISES Under PMA | - | 08-11-2025 23:13:42 | |
| 2 | ENDOCARE MEDICAL SYSTEMS Under PMA | - | 08-11-2025 18:24:36 | |
| 3 | FORCETO INDIA PRIVATE LIMITED Under PMA | - | 08-11-2025 18:32:34 | |
| 4 | JMD ENTERPRISES Under PMA | - | 08-11-2025 16:08:42 | |
| 5 | M/S DELHI SURGICAL EMPORIUM Under PMA | - | 07-11-2025 14:14:43 | |
| 6 | PG TRADERS Under PMA | - | 08-11-2025 16:03:36 | |
| 7 | R BROTHER GROUP Under PMA | - | 08-11-2025 15:47:18 | |
| 8 | u.p. dental supply co. Under PMA | - | 01-11-2025 17:46:47 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | CBN ENTERPRISES(MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Cheek retractors Self retaining pediatric size,Cheek retractors Self retaining adult size,Cheek ret | |
| L2 | FORCETO INDIA PRIVATE LIMITED (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Cheek retractors Self retaining pediatric size,Cheek retractors Self retaining adult size,Cheek ret |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Indian Army dental instruments tender in Indore 2025?
To participate, bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and a non-liquidity undertaking. Ensure items (cheek retractors, intraoral mirror set, tray, Cheatle forceps) match the named BOQ items and confirm OEM authorization for imported products. Prepare service capability details for post-sale support.
What documents are required for this tender in Mhow Indore?
Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate, and an undertaking on bidder financial standing. OEM authorizations are needed for imported items; ensure non-obsolescence with at least 2 years market life and provide proof of after-sales service capacity.
What are the product categories and item names in this bid?
The bid covers six items: cheek retractors (self-retaining pediatric), cheek retractors (self-retaining adult), cheek retractors (non-self retaining double-ended SS), intraoral mirror set (Occlusal adult, Occlusal pediatric, Lateral), stainless steel tray with lid 12x15 inches, and Cheatle forceps.
What delivery terms apply for quantity variations under this contract?
The purchaser may increase/decrease quantity by up to 25% at bid time and during the currency of the contract. Delivery period adjusts according to a calculated formula with a minimum 30-day extension if needed.
Are there any OEM or after-sales requirements for imported dental items?
Yes. Imported products must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service; submit the corresponding certificate. A dedicated technical service team must be deployed for timely servicing.
What are the location and delivery address specifics for this tender?
Delivery and installation (if included) are at Military Dental Centre Mhow, Inside MH, Mhow, Indore, MP-453441. The tender emphasizes on-site delivery and service at this location for all six items listed in the BOQ.
What is the emphasis on product lifecycle and obsolescence in this bid?
Bidders must ensure offered items have at least 2 years residual market life and must not be declared End-of-Life by the OEM within that period; this protects government continuity of supply and after-sales support.
What payment and GST terms should bidders anticipate?
GST will be paid as actuals or at the applicable rate, whichever is lower, with a cap on the quoted GST percentage. The bidder is responsible for GST compliance and documentation as part of submission.
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Documents 4
GeM-Bidding-8527419.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS