GEM

Indian Army Vehicle Servicing & Body Repair Tender West Delhi Delhi 2025

Posted

17 Oct 2025, 04:55 pm

Deadline

27 Oct 2025, 05:00 pm

Location

SOUTH WEST DELHI , DELHI

Progress

Issue17 Oct 2025, 04:55 pm
AwardPending
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Quantity

25

Category

Material and labour for servicing including opening and refixing after replacing of the items

Bid Type

Two Packet Bid

Categories 16

VALVE PARTS AND ACCESSORIES ENGINE OIL BRAKE STRUCTURE ENGINE ENAMELING PAINTS AND ACCESSORIES PAINT SUPPLY FUEL FILTERS FAN LUBRICATING OILS PAINTING WHEEL ASSEMBLY LABOUR BLADE PAINTING MATERIAL WHEEL BEARING

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for comprehensive vehicle servicing and body repair in WEST DELHI, DELHI - 110008. Scope covers mechanical service and component replacement (fuel/air/oil filters, engine oil, coolant, headlight right, rear-view mirror right, wiper blade, fog light, shocks, radiators, brakes) plus cosmetic denting and two-coat synthetic enamel painting. Estimated value and EMD are not disclosed; however, the contract includes labor and material for dismantling/reassembly, wheel alignment, and patchwork. A key differentiator is the CMD-style combination of maintenance, replacement of critical parts, and finishing with two-coat enamel paint as part of the same procurement. The buyer emphasizes quantity flexibility under an option clause and a delivery period linked to the last delivery order date. This tender presents a multi-item maintenance and repair package requiring on-site and workshop capabilities.

Technical Specifications & Requirements

  • No formal technical specs published; tasks include: replacement and servicing of fuel, air, oil filters; engine oil replacement; coolant; headlight (right); rear mirror (right); synthetic enamel denting paint (two coats, suitable color); wiper blade; fog light; wheel balancing and alignment; dismantling/re-fixing of wheels after cleaning/greasing; fuel tank removal and refixing after cleaning; brake servicing with rear shoe replacement; patch work for denting and painting on outer body; engine radiator fan repair and refixing; rear shock absorbers; fuel indicator meter repair and reassembly.
  • The contract contemplates material and labour components together, with emphasis on reliability and field readiness. Experience criteria require demonstrating prior supply/manufacture of similar products to government bodies; minimum one year prior govt/PSU experience with copies of relevant contracts. EMD and exact values are not disclosed; bidders must prepare required financial and auth documents as specified.

Terms, Conditions & Eligibility

  • EMD and exact bid value are not disclosed; bidders must comply with the purchaser’s option clause allowing quantity variation up to 25% during or after contract. Delivery timelines start from the last date of the original delivery order; extension logic ties to the extended delivery period with minimum 30 days, and proportional additional time when applying the option clause. Documents required with bid include: PAN Card, GSTIN, Cancelled Cheque, and ** EFT Mandate** certified by bank. Eligibility requires at least 1 year of prior government/PSU supply of similar products; primary product value must meet this criterion in bunch bids. Submissions must include all certificates and documents as per bid conditions to avoid rejection.

Key Specifications

  • Product/service: Vehicle maintenance and body repair; replacement of filters, oils, coolant, lights, mirrors, wipers, noise dampening parts, brakes, paint, and related labour

  • Quantities/values: Not disclosed; option clause permits up to 25% quantity variation

  • Standards/certifications: Not specified in provided data; follow government tender norms and OEM compatibility

  • Delivery: Start after order and/or extended delivery orders with minimum 30 days for added quantity

  • Experience: Minimum 1 year supplying similar govt/PSU category products

Terms & Conditions

  • Bi-level price and quantity flexibility up to 25% under option clause

  • Delivery period linked to last delivery order date with minimum 30 days for added quantity

  • Mandatory submission of PAN, GST, cancelled cheque and EFT mandate

Important Clauses

Payment Terms

Delivery-based payment terms with the option to adjust quantities by up to 25% during/after contract; exact payment timing not disclosed

Delivery Schedule

Delivery period begins from the last date of original delivery order; extended time calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; implied adherence to standard govt penalties for delays may apply

Bidder Eligibility

  • 1 year minimum experience supplying similar govt/PSU products

  • Proof of prior contracts with copies submitted with bid

  • Registered bidder with PAN and GSTIN; must provide EFT mandate

Bill of Quantities (BOQ) 19 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Material and labour for servicing including opening and refixing after replacing of the items Material and labour for servicing including opening and refixing after replacing of the items 1 job gepemcon@123 16
2 Replacement of fuel filter Replacement of fuel filter 1 no gepemcon@123 16
3 Replacement of air filter Replacement of air filter 1 no gepemcon@123 16
4 Replacement of oil filter Replacement of oil filter 1 no gepemcon@123 16
5 Replacement of engine oil Replacement of engine oil 5 ltr gepemcon@123 16
6 Replacement of coolent Replacement of coolent 3 ltr gepemcon@123 16
7 Replacement of head light right side Replacement of head light right side 1 no gepemcon@123 16
8 Replacement of rear mirror right side Replacement of rear mirror right side 1 no gepemcon@123 16
9 Synthetic enamel paint for denting Synthetic enamel paint for denting 1 ltr gepemcon@123 16
10 Replacement of wiper blade Replacement of wiper blade 1 set gepemcon@123 16
11 Replacement of Fog light Replacement of Fog light 1 set gepemcon@123 16
12 wheel balancing and allignment wheel balancing and allignment 1 job gepemcon@123 16
13 Material and labour for dismantling of all wheel assembly and refixing the same after cleaning greasing and setting Material and labour for dismantling of all wheel assembly and refixing the same after cleaning greasing and setting 1 job gepemcon@123 16
13 Taking down fuel tank and refixing after cleaning of tank Taking down fuel tank and refixing after cleaning of tank 1 job gepemcon@123 16
14 Repairing and servicing of brakes with replacing rear brake shoe complete set Repairing and servicing of brakes with replacing rear brake shoe complete set 1 no gepemcon@123 16
15 Labour for all patch work for denting and painting on outer body structure with two coat synthetic enamel paint of suitable colour item ser No 9 Labour for all patch work for denting and painting on outer body structure with two coat synthetic enamel paint of suitable colour item ser No 9 1 job gepemcon@123 16
16 Material and labour for repairing and functioning of engine radiator fan and refixing after the same Material and labour for repairing and functioning of engine radiator fan and refixing after the same 1 job gepemcon@123 16
17 Material and labour for replacing shock absorber rear Material and labour for replacing shock absorber rear 1 no gepemcon@123 16
18 Material and labour for repairing the fuel indicator meter including all accessories and refixing after repairing and cleaning Material and labour for repairing the fuel indicator meter including all accessories and refixing after repairing and cleaning 1 job gepemcon@123 16

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Proof of experience with govt/PSU contracts (1 year within last 3 years)

6

Contract copies of prior supplies for similar category products

7

Any OEM authorizations or dealer certificates

8

Technical bid documents and bid security as applicable

Frequently Asked Questions

How to bid for Indian Army vehicle servicing tender in West Delhi 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate with the bid. Include contracts proving 1 year govt/PSU experience and OEM authorizations. Ensure the bid adheres to the option clause allowing up to 25% quantity variation and provide all required certificates as per Terms and Conditions.

What documents are required for West Delhi vehicle repair procurement bid?

Required documents include PAN Card copy, GSTIN copy, Cancelled Cheque, EFT Mandate certified by bank, evidence of govt/PSU supply (1 year), contract copies for similar items, and OEM authorizations if applicable. Ensure submission with the technical bid as stipulated.

What are the technical scope items for this Indian Army tender in Delhi?

Scope includes replacement and servicing of filters (fuel/air/oil), engine oil, coolant, headlight right, rear mirror right, wiper blade, fog light, wheel balancing and alignment, dismantling/reassembly, fuel tank cleaning, brake servicing, denting/painting with two-coat enamel, radiator fan, rear shock absorbers, and fuel indicator meter repair.

When is the delivery period for additional quantity under option clause?

Delivery time follows the last date of the original delivery order, with extended time computed as (increased quantity / original quantity) × original period, minimum 30 days. The purchaser may extend to the original delivery period as needed.

What eligibility criteria are required for govt/PSU suppliers in this tender?

Bidders must demonstrate at least 1 year of regular supply of similar category products to govt/PSU entities, supported by contract copies. OEM resellers may participate if they can prove similar supply and provide relevant contracts.

What is required for payment terms in this procurement?

Payment terms are tied to delivery and contract performance, with the option-based quantity adjustments. Exact payment milestones are not disclosed; bidders should align with standard govt procurement practices and ensure compliance with all submitted documentation.