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East Central Railway Toner Cartridges Procurement Tender 2025 - Generic Printer Consumables Supply

Bid Publish Date

01-Jan-2026, 12:37 pm

Bid End Date

12-Jan-2026, 9:00 am

Location

SAMASTIPUR , BIHAR

Progress

Issue01-Jan-2026, 12:37 pm
AwardPending
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Quantity

14

Bid Type

Single Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Organization: East Central Railway (Indian Railways) seeks toner cartridges / ink cartridges / printer consumables on a supply-only basis. Procurement scope covers generic cartridge categories for unspecified printer brands with minimum replacement yield data not disclosed in the available details. The contract allows up to a 25% quantity fluctuation at contracted rates, with delivery timelines anchored to the original delivery order and extended periods as per option clause. Location details are not explicitly stated in the snippet, but procurement aligns with Railway printer maintenance and standard consumables stocking. The absence of BOQ items suggests a broad consumables tender, focusing on compatibility and supply reliability rather than a fixed model list. The unique aspect is the option-based delivery extension tied to quantity changes, requiring rigorous inventory planning and timely fulfillment.

Technical Specifications & Requirements

  • Product category: Toner cartridges / ink cartridges / printer consumables (generic)
  • Product class: Cartridge type with unspecified OEM compatibility
  • Printer/ MFU compatibility: Generic indication; no specific brand/model list provided
  • Color options: Generic ink/toner colors; exact color set not disclosed
  • OEM model numbers: Not specified; tender emphasizes generic replacement cartridges
  • Minimum yield: Not disclosed in available data; bidders should assume standard page-yield ranges for generic cartridges
  • Delivery/Logistics: Supply-only scope; option clause permits up to 25% quantity variation at contracted rates; delivery start tied to last date of original delivery order

Terms, Conditions & Eligibility

  • EMD/guarantee: Not disclosed in the provided details; bidders must review ATC for exact amount
  • Delivery timeline: Based on original delivery order; extended period as per option clause with calculated time formula (minimum 30 days)
  • Payment terms: Not specified in the excerpt; bidders should verify with the ATC and contract terms
  • Documents: Standard bid submission documents likely required (GSTIN, PAN, experience) per terms; refer to ATC for exact list
  • Warranty/penalties: No explicit warranty or LD details in the snippet; ATC may specify post-delivery support
  • Experience/eligibility: Not detailed in the provided data; bidders should anticipate fulfillment capability for generic consumables

Key Specifications

  • Product category: Toner cartridges / ink cartridges / printer consumables

  • Printer compatibility: Generic brands (no specific OEM models listed)

  • Color options: Not specified; bidders should provide multicolor/black cartridges as applicable

  • Model numbers: OEM model numbers not provided; bidder to confirm compatibility with unspecified printers

  • Minimum yield: Not disclosed; provide per-unit yield data in bid

  • Delivery: Supply-only; delivery period governed by original delivery order plus option-based extension

Terms & Conditions

  • Option clause allows ±25% quantity variation at contracted rates

  • Delivery period starts from last date of original order; minimum extension 30 days

  • Scope: Supply of goods only; no installation or service included

Important Clauses

Payment Terms

Not disclosed in provided data; verify exact terms in ATC and purchaser contract

Delivery Schedule

Delivery begins after original delivery order date; option-based extension calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in snippet; bidders must consult ATC for LD/penalty structure

Bidder Eligibility

  • Capability to supply generic toner/ink cartridges for printers

  • Compliance with option-based delivery requirements and delivery planning

  • Financial stability evidenced by turnover and required documents

Past Similar Tenders (Historical Results)

5 found

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Xerox
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine Tofo
GENERIC Model Number of OEM's Printer Cartridge/Consumable 006R01819
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates in supplying printer consumables

4

Financial statements / turnover details

5

EMD submission documentation (amount not disclosed in data)

6

Technical bid documents demonstrating cartridge compatibility

7

OEM authorization (if required for generic cartridges)

8

Any ATC-compliant documents referenced in Buyer Added Terms

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid on East Central Railway toner cartridges tender 2025

Bidders must submit GST, PAN, experience certificates, financial statements, EMD documents, and technical compliance papers as per ATC. The procurement is for toner cartridges / printer consumables on a supply-only basis with an option to adjust quantity by 25%. Ensure compatibility with generic printers and provide yield data where available.

What documents are required for East Central Railway printer consumables tender 2025

Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD submission, and OEM authorizations if applicable. Technical bid must demonstrate cartridge compatibility for generic printers and compliance with ATC terms.

What is the delivery schedule for Railway toner cartridge contract 2025

Delivery starts from the last date of the original delivery order. The option clause allows up to 25% quantity variation at contracted rates, with extended time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.

What are the acceptance criteria for generic toner cartridges tender in Railways

Acceptance hinges on compatibility with unspecified printer models, adherence to delivery timelines, and compliance with ATC terms. Provide detailed cartridge specifications, yield data, and any ISO/ANSI certifications requested in the ATC to satisfy technical compliance.

How to submit EMD for East Central Railway consumables tender 2025

EMD details are not disclosed in the provided data; bidders must refer to the ATC for exact EMD amount, payment method, and submission deadline. Prepare an EMD in the form specified (DD/online) and attach with bid documents as required.

Which standards or certifications are required for the cartridge bid 2025

The tender data references generic cartridges; bidders should verify ATC for any standards. Look for IS/ISO certifications or OEM approvals if specified in the ATC. Prepare documentation proving compliance with listed standards and cartridge compatibility.