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Indian Army MATRIX DIGITAL KTS SYSTEM Procurement Leh Jammu & Kashmir 194101 - VOIP EPABX, Installation, Freight 2026

Bid Publish Date

31-Jan-2026, 6:23 pm

Bid End Date

13-Feb-2026, 7:00 pm

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue31-Jan-2026, 6:23 pm
AwardPending
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Quantity

28

Category

MATRIX DIGITAL KTS SYSTEM Model eternity penex 6s Consisting of twenty four analog extension with VOIP card and Automatic day night mode last number five party conference facility dialing lock

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM alignment: Matrix Digital KTS System components (Penex 6S CPU, VOIP card, Krone modules) with specified accessories
  • • Geographic scope: Tender for LEH, Jammu & Kashmir (194101) with site delivery and on-site installation
  • • Delivery flexibility: Optional 25% quantity variation with extended delivery calculations
  • • Turnover requirements: Minimum average annual turnover for bidder and OEM over last 3 years; audited statements or CA certificates required
  • • Documentation pack: PAN, GSTIN, cancelled cheque, EFT mandate; ensure all documents accompany bid
  • • Payment & penalties: Terms not specified in data; verify in final bid document and ATC
  • • Warranty/AMC: Not specified in provided details; confirm with purchaser’s bid document

Categories 15

WOODEN PRODUCT BELL CONTROLLER VOIP POWER BOX BOOK CASE SPEAKER MICROPROCESSORS FORESTRY PRODUCTS POLYMERASE CHAIN REACTION PCR CENTRAL PROCESSING UNIT ATM SMPS AC AND DC POWER SUPPLY EPBAX

Tender Overview

Organization: Indian Army (Department of Military Affairs) pursuing procurement of a MATRIX DIGITAL KTS SYSTEM with VOIP card, automatic day/night, conference dialing, SMPS power supply, and related components, for installation at LEH, JAMMU & KASHMIR - 194101. Scope includes EPABX hardware (Penex 6S), 24 analog extensions, Bertele M59 caller ID speaker phones, a 50-pair MDF box with Krone modules, and installation charges plus freight. Estimated value and EMD are not disclosed in the data provided. A unique bidder-friendly clause allows quantity variation up to 25%, with extended delivery time calculations based on that adjusted quantity. The address for delivery/installation is clearly specified at GE 873 EWS, PARTAPUR, NEAR NUBRA VALLEY, SIACHEN, LEH (UT).

Technical Specifications & Requirements

  • Product/Service: MATRIX DIGITAL KTS SYSTEM with VOIP, including 24 analog extensions, VOIP card, automatic day/night mode, conference dialing, and associated accessories.
  • Subcomponents: Penex 6S CPU, Beetel M59 Caller ID speaker phones, SMPS power supply, 50-Pair MDF Box with Krone modules.
  • Delivery & Installation: Site delivery to LEH, UT, with installation/commissioning included where scope covers; freight charges included per tender terms.
  • Quantities & Value: Not specified; BOQ lists 5 items with N/A quantities, indicating potential modular packaging; bidder should prepare for multi-line EPABX deployment and related cabling.
  • Standards / Compliance: Explicit standard references not provided; bidders should confirm OEM compatibility for Matrix/Betel equipment and local installation standards.
  • Turnover Requirements: Bidders and OEMs must meet minimum average annual turnover criteria as per bid document and provide audited statements or CA certificates.
  • Option Clause: Quantity increase/decrease up to 25% at contracted rates during/after award; delivery period adjusts accordingly.

Terms, Conditions & Eligibility

  • EMD / Security: Not disclosed in the data; bidders must verify exact EMD requirements from the official bid document.
  • Delivery Window: Delivery commencement begins after original delivery order; extended period calculations apply when options are exercised, minimum 30 days.
  • Documentation: Must upload PAN, GSTIN, cancelled cheque, EFT mandate; non-submission risks rejection per ATC.
  • Turnover Criteria: Last 3 years’ average turnover required for bidder and OEM; validation via audited balance sheets or CA/Cost Accountant certificates.
  • Installation & Commissioning: If scope includes commissioning, delivery address is GE 873 EWS, PARTAPUR, NEAR NUBRA VALLEY, SIACHEN, LEH (UT).
  • Compliance: Incomplete certificates/documents lead to rejection; adherence to terms, ATC, and corrigenda is mandatory.

Key Specifications

  • Product: MATRIX DIGITAL KTS SYSTEM with VOIP card and automatic day/night mode

  • Accessories: 24 analog extensions, Penex 6S CPU, Beetel M59 Caller ID speaker phones

  • Cabling: 50-Pair MDF Box with Krone modules

  • Installation: Installation charges included; site delivery to LEH address

  • Standards/Certifications: Not specified; confirm OEM/IS/ISB compatibility with local standards

Terms & Conditions

  • Option to increase/decrease quantity up to 25% at contracted rates with extended delivery calculations

  • Delivery/installation to specific LEH address; actual delivery window linked to original delivery order

  • Bidder turnover criteria based on last 3 years; required audited statements or CA certificates

Important Clauses

Payment Terms

Payment terms not detailed in data; verify in official bid document and ATC

Delivery Schedule

Delivery starts from last date of original delivery order; extended delivery time applies if option exercised

Penalties/Liquidated Damages

Penalty details not provided; confirm LD terms in final bid/ATC

Bidder Eligibility

  • Minimum average annual turnover for bidder over last 3 years as specified in bid document

  • OEM turnover criteria met for offered product over last 3 years

  • Compliance with submission of PAN, GSTIN, EFT mandate, and required certificates

Documents 5

GeM-Bidding-8914336.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

1 found

DIGITAL EPBAX MATRIX ETERNITY WITH 4 JUCTION LINE 04 DIGITAL LINES, 40 EXTENSION WITH INTERNAL CONF

Indian Army

UDHAMPUR, JAMMU & KASHMIR

Posted: 17 October 2025
Closed: 27 October 2025
GEM

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 MATRIX DIGITAL KTS SYSTEM Model eternity penex 6s Consisting of twenty four analog extension with VOIP card and Automatic day night mode last number five party conference facility dialing lock MATRIX DIGITAL KTS SYSTEM Model eternity penex 6s Consisting of twenty four analog extension with VOIP card and Automatic day night mode last number five party conference facility dialing lock 1 each offgbsoge873ews 30
2 SMPS power supply Extra SMPS power supply Extra 1 each offgbsoge873ews 30
3 MATRIX penex CPU Extra MATRIX penex CPU Extra 1 each offgbsoge873ews 30
4 Beetel M59 Caller ID speaker Phone Beetel M59 Caller ID speaker Phone 24 each offgbsoge873ews 30
5 Fifty Pair MDF Box with Krone modules comma Installation Charges for EPABX system comma Frieght Charges Fifty Pair MDF Box with Krone modules comma Installation Charges for EPABX system comma Frieght Charges 1 each offgbsoge873ews 30

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Audited Balance Sheets or CA/Cost Accountant turnover certificates for last 3 years

6

OEM authorization (if applicable)

7

Technical bid documents and certificates requested in ATC

8

Any certificates/corrigenda issued with the bid

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for MATRIX DIGITAL KTS SYSTEM tender in Leh?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and turnover certificates for last 3 years as per ATC. Ensure OEM authorization if required and upload technical bid documents. Delivery terms, option clause, and site address at LEH must be acknowledged in the bid submission.

What documents are required for the Leh EPABX procurement bid 2026?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, audited/CA turnover certificates for bidder and OEM, OEM authorization (if applicable), and all technical certificates referenced in ATC. Incomplete submissions lead to rejection per terms.

What is the delivery location for the MATRIX KTS system installation?

Delivery and installation are at GE 873 EWS, PARTAPUR, NEAR NUBRA VALLEY, SIACHEN, LEH (UT), 194101. The supplier must coordinate installation on-site and ensure compatibility with local infrastructure per bid terms.

What standards or certifications are required for this tender?

The tender data does not specify exact standards; bidders should confirm OEM certification and local installation compliance. Ensure ISI/ISO or equivalent where applicable and obtain OEM authorization to meet procurement requirements.

When can the option clause affect delivery timelines in this tender?

Up to 25% quantity variation is allowed; extended delivery time is calculated as (increase/original) × original delivery period, with a minimum of 30 days, and may extend within the original delivery window.

What is the scope of installation and freight charges for Leh procurement?

Tender requires installation charges and freight to be included; exact allocation is not detailed in the data. Bidders should confirm scope with the buyer and ensure installation/commissioning is included if covered in scope.

What turnover evidence is acceptable for bidder and OEM eligibility?

Acceptable documents include certified Audited Balance Sheets for the last three years or CA/Cost Accountant certificates indicating turnover. If the entity is under three years, turnover is considered for completed financial years post-constitution.

How to verify EMD requirements for this Army tender in Leh?

EMD details are not disclosed in the available data; bidders must check the official bid document/ATC for the exact EMD amount, payment method, and validity to avoid disqualification.