Indian Army Kolkata Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Convex Security Mirrors (V2) 2026
Bid Publish Date
27-Jul-2026, 8:34 pm
Bid End Date
17-Aug-2026, 9:00 pm
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, Kolkata (West Bengal 700001) issues a procurement tender for an Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Convex Security Mirrors (V2). The scope encompasses a complete under-vehicle search mirror system with integrated lighting, rechargeable battery, IR-enabled camera, and a rugged trolley with wheels and telescopic rods. The package includes required tests, lab conformity documentation, and after-sales support. The buyer emphasizes equipment compliance, versatile delivery, and optional quantity adjustments up to 25% during contract execution. The tender aims to equip security checkpoints with mobile, robust detection capabilities in a military context.
Technical Specifications & Requirements
- Mirror category: Inverted mirror trolley with convex security mirror, Shape and Length/Width to be specified in issued BOQ; product must integrate with lighting system and rechargeable battery with suitable charger provided.
- Camera: IR sensors, camera resolution in MP, optical zoom, and additional features must align with security screening needs.
- Trolley: number of wheels, wheel dia for fixed/swivel options, material of platform, telescopic rods, handle, and overall trolley dimensions in cm.
- Telescopic rods: type and adjustable length in cm.
- Salient features: buyer-specific requirements and warranty terms; delivery, installation, and after-sales service commitments.
- Certifications/Testing: a lab capable of proving conformity to specification; provision of test reports on demand.
- Warranty: standard warranty with after-sales service terms; inclusive services within scope.
- Documentation: conformity test reports and all relevant documents provided at bidding or on demand.
Terms, Conditions & Eligibility
- EMD and payment terms are to be clarified in the buyer terms; the buyer reserves 25% quantity variation up or down during contract and extended delivery windows. Delivery period is calculated from the last date of the original delivery order; extended periods follow the option clause with a minimum 30 days, or proportional extension if original delivery period is shorter.
- Compliance: bidders must adhere to the option clause and ensure readiness for potential quantity fluctuations, with delivery schedules adjusted accordingly.
- Documentation: bidders must be prepared to submit all required conformity tests, OEM authorizations, and after-sales service commitments on demand.
- Warranty/RTS: ensure warranty coverage and turnaround times are defined; provide inclusive services within scope. All terms must align with Indian Army procurement practices and security requirements.
Key Specifications
-
Inverted Mirror Trolley Mounted Under Vehicle Search Mirror with Convex security mirror (V2)
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Mirror dimensions and shape to be confirmed via BOQ; integration with Lighting System
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Lighting System: rechargeable battery, charger/adaptor provided
-
Camera: IR sensors, specified megapixel resolution, optical zoom, additional camera features
-
Trolley: wheel count, wheel Dia (front/rear in cm), material of platform, telescopic rods, handle, overall dimensions
-
Telescopic Rods: type and adjustable length (cm)
-
Salient Features: Buyer Specific Requirements; warranty and after-sales service terms
-
Test/Certification: lab to prove conformity; delivery of test reports on demand
Terms & Conditions
-
Option Clause: quantity may vary ±25% with contracted rates; delivery period recalculated per clause
-
Delivery window adjustments: minimum 30 days; extended periods apply if original period is short
-
Warranty and after-sales service: specify coverage, turnaround times, and inclusive services
-
Documentation: provide conformity/test reports and OEM authorizations on bidding or demand
-
Payment terms: to be clarified; ensure alignment with army procurement protocols
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Delivery: from last date of original delivery order; extended delivery under option clause
Important Clauses
Payment Terms
Bidder to follow purchaser-specified payment terms; exact percentages and milestones to be confirmed in contract
Delivery Schedule
Delivery period starts from the last date of the original delivery order; option clause may extend period with minimum 30 days
Penalties/Liquidated Damages
LD/penalties to be defined in contract; ensure compliance with delivery timelines under option clause
Bidder Eligibility
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Experience in supplying security mirrors or related under-vehicle search equipment
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Demonstrated ability to provide OEM authorizations and conformity test reports
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Financial stability with adequate turnover and GST compliance
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
2
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Convex Security Mirrors (V2) (Q4)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kolkata | Kolkata | - | - | 4 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 3
GeM-Bidding-9428175.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
Corrigendum Updates
3 Updates Update
Extended Deadline
17-Aug-2026, 3:30 pm
Opening Date
17-Aug-2026, 4:00 pm
Update
Extended Deadline
13-Aug-2026, 3:30 pm
Opening Date
13-Aug-2026, 4:00 pm
Update
Extended Deadline
10-Aug-2026, 3:30 pm
Opening Date
10-Aug-2026, 4:00 pm
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar security mirror and under-vehicle search equipment
Financial statements or turnover evidence
EMD/Security deposit documents
Technical bid documents demonstrating compliance with camera, lighting, battery, and trolley specs
OEM authorization / manufacturer authorization for the mirror system and components
Conformity test reports or feasibility documentation
Quality certifications or lab test reports (as applicable)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Mirror | Mirror Type | Plane, Convex type with high quality acrylic or polycarbonate(scratch resistant and unbreakable) mirror |
| Mirror | Shape Of Mirror | Rectangular, Circular |
| Mirror | Length of Mirror (cm) | 36 to 40, 46 or more |
| Mirror | Width of Mirror (cm) | 31 to 35, 46 or more |
| Mirror | Other Features | Removable protecting shield made of waterproof cloth and high density poly urethane foam provided over the mirror to protect it during transportation, Adjustable- inspection mirror can be swiveled and locked securely into required place, NA |
| Lighting System | Lighting system | Lighting system comprising LED Light / Torch (3 Volt, 5 Watts) with adjustable mounting for focusing / Aligning with mirror is provided |
| Lighting System | Type of rechargeable Battery | Li-Ion |
| Lighting System | Suitable charger / adaptor provided | Yes |
| Camera | Camera with IR Sensors | With, Without |
| Camera | Camera Resolution (in Mega Pixel) | 2, 0 |
| Camera | Optical Zoom of Lens | 2X, 4X, 6X, 8X, 10X, 12X, 16X, 20X, NA Or higher |
| Camera | Other Camera Features | camera sensors adapt to low light conditions, able to change from colour to black and white in low light conditions, manaul movement of 360 degree, NA |
| Trolley Details | Number of Wheels in the trolley (nos) | 4, 3 |
| Trolley Details | In case of adjustable / swivel type of fixing, Dia of wheels of the trolley | 5.0, 4.0 |
| Trolley Details | Material of Trolley Platform and telescopic rods and handle | Stainless Steel, Weatherproof powder coated steel |
| Trolley Details | Dia of front wheels of the Trolley, In case of fixed type of fixing (cm) | 5.0, 4.0 |
| Trolley Details | Material of Trolley Wheels | Poly Carbonate or Polyurethane |
| Trolley Details | Dia of rear wheels of the Trolley, In case of fixed type of fixing, (cm) | 4.0 |
| Trolley Details | Trolley Dimensions (cm) | 60.0, 45.0 |
| Trolley Details | Other features | Fixed type - Dia. of rear wheels of the trolley at least 1 inch bigger than the dia of front wheels to obtain a clear view, NA |
| Telescopic Rods | Type of Telescopic Rod | Detachable Metal rod, Aluminium Extension rod |
| Telescopic Rods | Adjustable length of the telescopic rods (cm) | 180 |
| Salient Features | Salient Features | Embedded with LEDs all around the mirror so that the entire area of the mirror is effectively illuminated in such a way that all types of cavities underneath the vehicle are clearly visible, CFL or emergency light is detachable can be used as source of light during night security, Mirror having a protection cover when not in use, modes can be change without any external tools, Audio alarm feature, NA |
| Buyer Specific Requirements | Buyer Specific Requirements | Wooden carry case made of 10 mm thick waterproof plywood duly clad with thermocol foam protection against rubbing & scratching of paint / coated surfaces, Camera cover to reduce glare from IR LED and protective case, NA |
| Warranty | Warranty | 1 Year, 2 Year, 3 Year Or higher |
| Warranty | After sales service ( Turn Around Time) | Within 24 hours Or higher |
| Warranty | Other Services Provided ( Inclusive in the scope of supply) | 24*7 Customer Online Service, Demonstration of features & functioning and setting-up of product at consignees place, NA |
| Reports and Certification | Type of lab which carried out Test of Complete Product to prove the conformity of product as per specification | OEM certificate, Govt Lab, NABL accredited lab |
| Reports and Certification | Agree to provide all relavant documents Test Report/supporting document /reports to the buyer at the time of bidding or on demand | Yes |
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the inverted mirror trolley tender in Kolkata West Bengal 2026
Bidders must submit GST, PAN, experience certificates, financial statements, EMD documents, OEM authorizations, and technical bid materials proving conformity to IR camera, lighting and trolley specs. Ensure compliance with the option quantity clause and delivery period terms; prepare conformity test reports on demand.
What documents are required for the Kolkata Army security mirror procurement
Submit GST certificate, PAN card, experience certificates for similar equipment, financial statements, EMD, technical bid documents, OEM authorizations, and conformity/test reports. Ensure lab test documentation is available at bidding or on demand as per buyer terms.
What technical standards apply to the under-vehicle search mirror procurement
Specifications require ISI/IS standard conformance where applicable; provide IR sensor camera with specified MP, optical zoom, and lighting integration; conformity testing by an accredited lab, with test reports supplied at bidding or on demand.
When is the delivery window for quantity adjustments and extended periods
Delivery period starts from the last date of the original delivery order. Quantity can vary by ±25% during contract; extended period calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.
What are the warranty and after-sales service expectations for this tender
Provide a standard warranty covering all components, with clear after-sales service turnaround times. Include inclusive services within the scope of supply and specify response times for maintenance and part replacement as per buyer terms.
What evidence is required for OEM authorizations and conformity testing
Provide OEM authorization letters for mirror components and camera/lighting subsystems. Include lab test reports confirming conformity to the complete product specification and performance criteria, available at bid submission or on demand.
What are the key eligibility criteria for participating bidders
Demonstrate prior experience with security mirror systems or related equipment, show financial stability with adequate turnover and GST compliance, and provide relevant certifications and conformity documentation to satisfy buyer requirements.