Indian Army MT Spare Procurement Tiruvallur Tamil Nadu 2026 - Service Centre & Inspection Standards

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for MT Spare items across 16 line items in Tiruvallur, Tamil Nadu. The procurement emphasizes post-order service support, with mandatory presence of a functional Service Centre in the consignee state or on-site warranty. Bidder turnover must meet the minimum average annual turnover as specified, documented via audited statements. The award includes advance sample approval before bulk manufacturing, with timelines tied to sample clearance and potential delivery adjustments if approval is delayed. The scope centers on spare parts for MT platforms, with multiple MT Spare categories listed in the tender catalog. A robust compliance framework and pre-dispatch or post-receipt inspection are referenced to ensure quality and conformity. This tender emphasizes accountability through service capability, inspection regimes, and clear sample/approval processes, shaping a meticulous bidder selection based on technical capability and financial strength.

Technical Specifications & Requirements

• Service Centre Availability: Functional Centre in the State of each consignee location, or on-site warranty where applicable.
• Establishment Window: If no centre exists at bidding, set up within 30 days of contract award; payment contingent on documentary evidence of a functional centre.
• Inspection: Pre-dispatch or post-receipt inspection by designated authorities (Board of Officers or nominated agency) as per ATC selections.
• Advance Sample: Submit one advance sample within 5 days of award; buyer to approve or list modifications within 7 days; bulk supply aligned to approved sample.
• Delay Consequence: If buyer delays in approval, delivery period is adjusted with no liquidated damages for the delay period.
• Samples: Contractor bears cost of test samples; bulk supply must reflect approved sample specifications.
• Turnover: Minimum average annual turnover during the last three years as per bid document, supported by audited balance sheets or CA certificate.

Terms, Conditions & Eligibility

• EMD/Financial Security: As per standard terms; amount and method to be specified in the bid document.
• Service & Support: Functional service centre in the state of each consignee or on-site warranty; required documentation to prove centre operation.
• Documentation: GST, PAN, turnover certificates, experience certificates, and OEM authorizations as applicable.
• Payment Terms: Payment to be released after submission and verification of functional service centre and compliance documents.
• Delivery: Timelines linked to sample approvals; LD provisions apply only after contractually defined delays not including buyer-approved extensions.
• Inspection: Pre-dispatch and post-receipt inspection mechanisms; NIL for some clauses if ATC specifies otherwise.
• Bidder Qualification: Minimum turnover and documented capability to establish or operate service centres; escalation norms for non-conformance to contract specifications.