Northern Coalfields Limited IS 13656 Q3 Engine Crankcase Oils Tender Sonbhadra Uttar Pradesh 2026
Bid Publish Date
05-Sep-2026, 12:15 pm
Bid End Date
15-Sep-2026, 1:00 pm
EMD
₹48,000
Value
₹23,81,204
Location
Progress
Key Highlights
- • Brand/OEM requirements: Not specified
- • Technical standards: IS 13656 (Q3) conformity required
- • Special clauses: Option to increase/decrease quantity by up to 25% during and after award
- • Eligibility criteria: Supply-only bidders; must upload required certificates per ATC
- • Warranty/AMC: Not specified in data; check ATC
- • Penalties/Performance bonds: Not specified in data; reference ATC
- • Delivery: Minimum 30 days for extended deliveries; delivery starts from original delivery order date
- • Delivery location: Sonbhadra, Uttar Pradesh
Tender Overview
Organization: Northern Coalfields Limited, Coal India Limited subsidiary; Product/Service: Internal Combustion Engine Crankcase Oils for Automotive Application, conforming to IS 13656 (Q3); Location: Sonbhadra, Uttar Pradesh 231205; Estimated Value: ₹2,381,204.36; EMD: ₹48,000; Scope: Supply of Goods only; Key Differentiator: Compliance to IS 13656 Q3, on a procurement governed by a flexible quantity clause; no BOQ items listed.
Technical Specifications & Requirements
- Product category: Engine crankcase oil meant for automotive application; conforming to IS 13656 (Q3); no additional technical specs published in the tender
- Quantity/Value context: Estimated value ₹2,381,204.36; EMD ₹48,000; no BOQ itemized quantities available
- Delivery/Scope nuances: Option to modify quantity by up to 25% at contract award and during currency at contracted rates; delivery period adjusts with quantity changes but minimum 30 days; delivery starts after original delivery date; supply-only scope
- Quality/Compliance: Certificates required per Bid document/ATC; GST to be self-verified by bidder; GST reimbursement per actuals or applicable rate, whichever is lower, up to quoted GST percentage
- Standards/Certification emphasis: Explicit requirement to meet IS 13656 (Q3); no further standards stated
Terms, Conditions & Eligibility
- EMD: ₹48,000 to be paid as per tender terms; must accompany bid
- Delivery terms: Flexible quantity variation up to ±25%; delivery period adjusts accordingly with a minimum of 30 days; extensions allowed within contract terms
- Payment terms: GST applicability to be verified by bidder; reimbursement aligned with actuals or applicable rate; no fixed GST obligation from purchaser
- Documentation: Must upload all certificates/documents sought in Bid document/ATC; non-submission may lead to rejection
- Eligibility: Supply of goods only; must comply with IS standard (IS 13656 Q3) and maintain required certifications
- Warranty/Penalties: No explicit warranty/LD terms listed in the data; refer to ATC for specifics
Key Specifications
-
Product: Internal Combustion Engine Crankcase Oils for automotive application
-
Standard: IS 13656 (Q3) compliant
-
Estimated value: ₹2,381,204.36
-
EMD: ₹48,000
-
Scope: Supply of Goods only
-
Delivery: Minimum 30 days; quantity variation up to 25%
Terms & Conditions
-
EMD of ₹48,000 must accompany bid
-
Quantity may vary ±25% during/after award
-
Supply-only contract with IS 13656 (Q3) compliance
-
GST to be paid/reimbursed per actuals or applicable rate
-
Delivery period adjustments with extended quantity to follow minimum 30 days
Important Clauses
Payment Terms
GST verification by bidder; reimbursement as per actuals or applicable rate, limited to quoted GST percentage
Delivery Schedule
Option to increase/decrease quantity by up to 25%; delivery period recalculated; minimum 30 days for added time
Penalties/Liquidated Damages
Not specified in available data; refer to ATC for LD terms
Bidder Eligibility
-
Must be capable of supplying engine crankcase oils for automotive use
-
Must meet IS 13656 (Q3) conformity
-
Must submit all required certificates and documents per ATC and Corrigendum
Tender Data
Bid Details
Quantity
13020
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656 (Q3)
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
3
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Sonbhadra
Delivery Pincodes
231220
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aditya Narayan Dubey | 231220,REGIONAL STORES, BINA PROJECT, NCL, PO - BINA | Sonbhadra | Uttar Pradesh | 231220 | 13020 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9829195.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates (similar supply)
Financial statements or turnover proof
EMD submission proof (₹48,000)
Technical bid documents as per ATC
OEM authorization (if applicable)
Certifications confirming IS 13656 (Q3) compliance
Any other certificates sought in Bid document/ATC
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for IS 13656 Q3 crankcase oil tender in Sonbhadra
Bidders must submit GST registration, PAN, experience certificates, financial statements, and ₹48,000 EMD with the technical bid. Ensure IS 13656 (Q3) compliance, upload all required documents per ATC, and be prepared for a quantity variation of ±25% during the contract.
What documents are required for this crankcase oil tender in UP
Required documents include GST certificate, PAN, experience certificates for similar oil supplies, financial statements, EMD proof of ₹48,000, technical bid documents, OEM authorizations if applicable, and certificates proving IS 13656 (Q3) conformity as per ATC.
What are the key technical specifications for IS 13656 oil
Tender specifies IS 13656 (Q3) conformity for automotive crankcase oils; no additional technical parameters are listed in the data, bidders must rely on IS standard and any ATC details for testing, viscosity grade, and performance criteria.
When is delivery expected after order for crankcase oil
Delivery timeline is flexible: original delivery period plus possible extensions. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Delivery starts from the last date of the original order.
What are the payment terms for oil supply to Uttar Pradesh
Payments follow GST-related reimbursements per actuals or applicable rate, whichever is lower. No fixed GST. Ensure accurate GST filing and cross-check with finance per the ATC guidelines; bidder should monitor applicable GST rates during invoicing.
What is the EMD amount and submission process for this bid
EMD is ₹48,000. Submit via the prescribed online or demand draft method as per bid document; ensure EMD is valid for the entire bid validity period and is credited to the correct government tender account per ATC.
What documents prove eligibility for the oil procurement tender
Eligibility requires certificates confirming IS 13656 (Q3) compliance, GST, PAN, turnover/financial stability, and experience proofs of similar oil supply projects. Ensure all documents are uploaded with the bid and cross-checked against ATC.
How to verify IS 13656 (Q3) conformity for suppliers
Obtain IS 13656 (Q3) conformity certificates or supplier declarations from authorized testing bodies. Attach certification with the bid and ensure the product meets the standard for automotive crankcase oil per the IS specification during testing or supplier audits.