Tribal Co-operative Marketing Federation Of India (TRIFED) Event Management Tender Ranchi Jharkhand 540000.0 INR 3-day Expo & Venue Services 2026
Progress
Key Highlights
- • Explicit MSE reservation for bidders from the State of Bid Inviting Authority with valid Udyam Registration
- • Payment flexibility via Account Payee Demand Draft in favor of TRIFED payable at Ranchi; DD submission and hard copy delivery deadlines
- • Post-award option to substitute PBG with DD and 15-day delivery of the original DD
- • Contract variation allowance up to 25% in quantity or duration at contract issue and post-award
- • Three-day event management scope including venue development and third-party premises
- • No BOQ items provided; scope defined through attached SOW file
Tender Overview
Organization: Tribal Co-operative Marketing Federation Of India (TRIFED) under the Ministry Of Tribal Affairs. Product/Service: Event/Exhibition management including venue development, third-party premises, and three-day expos. Location: Ranchi, Jharkhand 829205. Estimated Value: ₹540,000.00. Category: National event/seminar/workshop management for trade shows and exhibitions. A key differentiator is the explicit 3-day event scope with venue development requirements and third-party premises. The procurement emphasizes a structured SOW linked to a file attachment and a formal bid evaluation by TRIFED.
Technical Specifications & Requirements
- No BOQ items or technical specs are published; the tender references a file attachment for scope of work.
- EMD/Performance mechanisms allow payment via Demand Draft (DD) in favor of TRIFED payable at Ranchi; hardcopy delivery within 5 days post bid end/opening.
- Post-award, DD can substitute PBG with a 15-day delivery of the original DD copy; ongoing compliance with GeM terms is implied.
- The bid is reserved for eligible MSEs from the State of inviting authority, contingent on valid Udyam registration and online verification.
- The contract supports a 25% variation in quantity or duration at issue, with a limited 25% allowance after award.
Terms, Conditions & Eligibility
- EMD/PBG: EMD can be paid via DD; submission of scanned DD proof is required; hardcopy within 5 days of bid end/opening.
- MSE Reservation: Only MSEs from the State of the Bid Inviting Authority (with online validation) may avail; manufacturers/OEMs must be verified; traders excluded for goods; service providers must be the service provider of the offered service.
- Payment Terms: After award, DD can be uploaded in place of PBG; payment timing aligns with GeM/GTC terms; ensure delivery of hard copy within 15 days of award.
- Delivery/Scope: Three-day event management project with venue development; file attachment for SOW to define deliverables; no fixed delivery dates published here.
- Other Clauses: Quantity/duration can be adjusted ±25% at issue and post-award; vendor must adhere to acceptance and verification processes as per GeM terms.
Key Specifications
-
Event management service for a three-day expo/venue development
-
Venue selection and third-party premises coordination
-
DD-based EMD/Payment options and PBG substitutions as per GeM GTC
-
MSE reservation with on-line Udyam validation
-
SOW file attachment defines deliverables; no explicit quantitative BOQ values
-
Delivery location: Ranchi, Jharkhand (829205)
Terms & Conditions
-
EMD payment via DD and online submission with hardcopy delivery within 5 days
-
MSE reservation requires on-line Udyam validation and local manufacturer status
-
Contract quantity/duration may vary by ±25% at issue and post-award
Important Clauses
Payment Terms
EMD via DD in favor of TRIFED payable at Ranchi; after award, DD may substitute PBG; hard copy delivered within 15 days post-award
Delivery Schedule
Scope defined by SOW attachment; three-day event; venue development and third-party premises coordination; no fixed kickoff date published
Penalties/Liquidated Damages
Standard GeM terms apply; explicit LD not detailed in provided data; bidders should assume GeM GTC penalties for non-performance
Bidder Eligibility
-
Bidders must be an MSE from the State of Bid Inviting Authority with valid Udyam registration
-
Manufacturer/OEM of the offered service; traders excluded for goods
-
Service providers must be the actual service provider of the offered event management service
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | AJMANI INFRASTRUCTURE AND PROJECTS PRIVATE LIMITED Under PMA | 11-02-2026 19:50:05 | |
| 2 | BRAIN STORM Under PMA | 11-02-2026 18:03:18 | |
| 3 | RK INFRASTRUCTURE SERVICES Under PMA | 12-02-2026 16:00:09 | |
| 4 | Sai Decore Infrastructure Under PMA | 12-02-2026 12:41:23 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | AJMANI INFRASTRUCTURE AND PROJECTS PRIVATE LIMITED Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Trade shows and e |
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
20
Experience Required
5 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Trade shows and expos; Venue Development; Third-party premise; Three day
Authority Records
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Documents 5
GeM-Bidding-8950733.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates for event/exhibition management
Financial statements or turnover proof
EMD submission (DD) proof or online payment receipt
Technical bid documents referencing SOW attachment
OEM authorizations or service-provider confirmations if applicable
Udyam registration validation for MSE eligibility
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for event management tender in Ranchi TRIFED 2026
Bidders should ensure MSE eligibility with valid Udyam registration, submit GST, PAN, and experience certificates, provide DD-based EMD proof, and reference the SOW attachment. The bid requires service-provider verification and online profile validation; include OEM authorizations if applicable and follow GeM terms for submission.
What documents are required for TRIFED event bid in Ranchi
Required documents include GST registration, PAN, experience certificates for event management, financial statements, EMD DD proof, technical bid referencing the SOW file, and Udyam validation. Service providers must prove they are the actual provider and not a reseller for this service.
What are the payment terms for TRIFED venue management contract
EMD to be paid by DD in favor of TRIFED payable at Ranchi; after award, DD may replace PBG; hard copy DD to be delivered within 15 days post-award; GeM GTC terms apply for payment scheduling and acceptance testing.
What is the scope of work for the three-day event in Ranchi
Scope includes event management, venue development, and coordination for third-party premises; specifics are in the attached SOW file. The contract allows ±25% quantity/duration adjustment at issue and post-award, impacting deliverables and timelines.
Who is eligible for the MSE reservation in this tender
Only Micro and Small Enterprises from the state of the inviting authority with valid Udyam registration and online verification are eligible; manufacturers/OEMs must be verified; traders are excluded for goods and services.
What is the estimated value and how is it bid in Jharkhand
Estimated value is ₹540,000.00 for the national event management contract; bids must reflect the scope in the SOW; EMD and DD submission are critical for eligibility; variation up to 25% is allowed at issue and after award.
Are there any delivery or installation deadlines for the Ranchi event
Specific kickoff dates are not provided; the contract covers a three-day event with venue development and third-party premises management; bidders should align with SOW timelines and GeM GTC payment/penalty provisions.