Hindustan Petroleum Corporation Ltd Digital Hand-held VHF Transceiver & Base/Mobile Transceiver Tender 2026
Bid Publish Date
12-Aug-2026, 6:50 pm
Bid End Date
01-Sep-2026, 3:00 pm
EMD
₹1
Progress
Key Highlights
- • CRITICAL: MHA QR (Q2) PAC Only compatibility requirement for VHF transceivers
- • EMD amount listed as ₹1; verify exact value via tender attachments
- • Quantitative option clause: ±25% quantity adjustment with calculated extended delivery time
- • Total lumpsum price bid including GST; separate price-breakup sheet mandatory
- • Bluetooth integration specified; IS/IEC conformity implied by governing specifications
- • Delivery terms anchored to original/extended delivery periods with minimum 30 days
- • Vendor to upload all requisite documents per Terms and Conditions
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd. The procurement covers Digital Hand-held VHF Transceiver and Digital VHF Base/Mobile Transceiver Set aligned to MHA QR (Q2) PAC Only. No explicit quantity shown; bidders must quote a lumpsum contract value including GST for the entire period. The scope includes both handheld and base/mobile equipment, with a focus on interoperability and secure communications. Key differentiators include adherence to MHA QR, PAC-only eligibility, and the requirement to upload a detailed price-breakup sheet. A flexible quantity option clause permits bid adjustments up to ±25%, with delivery provisions tied to original/extended delivery periods. This tender emphasizes compliance, total price clarity, and strict contract termination rights if terms are breached.
Technical Specifications & Requirements
- Conformity to Technical Requirements/Governing Specifications for both handheld and base/mobile transceivers.
- Minimum Number of Channels requirement for operation in designated bands.
- Type of Digital Emission (Modulation) Supported: digital mode compatibility.
- Minimum average battery duty cycle (5/5/90) in hours to ensure field endurance.
- Audio Distortion limits for transmitter and receiver channels.
- Bluetooth capability integrated in the product for modern connectivity.
- Reiterated conformity and dual-category requirements to ensure compliance and interoperability with MHA QR standards.
Terms & Eligibility
- EMD details: amount listed as ₹1 (subject to tender, confirm exact value in attachments).
- Delivery terms: advised to align with original delivery date; option to adjust quantity up to ±25% with extended timelines computed as (additional quantity/original quantity) × original delivery period, minimum 30 days.
- Price submission: submit a single lumpsum contract value for entire period including GST; upload a separate price-breakup sheet in the specified format.
- Documentation: submit GST, PAN, experience certificates, financial statements, EMD documents, technical compliance, and OEM authorizations as required.
- Contract risk controls: HPCL may terminate for non-compliance or delivery failures; bills to be raised in the consignee name; adherence to tender attachments is mandatory.
Key Specifications
-
Product category: Digital Hand-held VHF Transceiver
-
Product category: Digital VHF Base/Mobile Transceiver Set
-
Conformity: Adherence to governing specifications and MHA QR (Q2) PAC requirements
-
Minimum channels: as specified in Bidding tech specs
-
Digital emission: supports modern digital modulation
-
Battery duty cycle: minimum 5/5/90 hours
-
Audio distortion: transmitter and receiver limits defined
-
Bluetooth: product must include Bluetooth connectivity
Terms & Conditions
-
Option to increase/decrease quantity up to 25% at contract stage
-
Lumpsum price bid including GST; separate price-breakup sheet mandatory
-
Delivery period starts from original/last date of delivery order and may extend
Important Clauses
Payment Terms
Bidder to quote total lumpsum contract value including GST; payment terms to be governed by HPCL terms and materials supplied in accordance with delivery schedule.
Delivery Schedule
Delivery period adjustable by 30+ days minimum for extended quantities; delivery begins from the last date of original delivery order.
Penalties/Liquidated Damages
Contract may be terminated for non-compliance or failure to deliver as per contract; penalties and LDs to be as per buyer terms.
Bidder Eligibility
-
Experience in supplying digital VHF transceivers or similar communications equipment
-
Demonstrated capability to meet MHA QR (Q2) PAC compliance
-
Financial capability to support lumpsum pricing and GST compliance
Tender Data
Bid Details
Quantity
19
Category
Digital Hand-held VHF Transceiver as per MHA QR
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Group wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Past Performance
40 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Digital Hand-held VHF Transceiver as per MHA QR (Q2) ( PAC Only ) , Digital VHF Base / Mobile Transceiver Set as per MHA QR (Q2) ( PAC Only )
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
24
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Surat
Delivery Pincodes
394510
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Bhojesh Nirapure | 394510,HPCL, Hazira LPG Plant, ONGC - Icchapore Road, PO Icchapore, Surat, Gujarat - 394510 | Surat | Gujarat | 394510 | 6 | 30 | - |
Authority Records
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Documents 10
GeM-Bidding-9739804.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
3 Updates Update
Update
Extended Deadline
01-Sep-2026, 9:30 am
Opening Date
01-Sep-2026, 10:00 am
Update
Extended Deadline
25-Aug-2026, 9:30 am
Opening Date
25-Aug-2026, 10:00 am
Categories
2
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Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD documents
Technical bid documents
OEM authorizations (if applicable)
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Conformity | Conformity to Technical Requirements/Governing Specifications | As per the Qualitative Requirements (QRs) / TDs of "Digital Hand-held VHF Transceiver Set", the same has been prepared and approved by the Ministry of Home Affairs (MHA), Government of India. In reference to the Letter No.: B.V-7/2024-25-C-(VHF)-Q, Dated 2nd June 2025, Issued by Communication & IT Directorate,Central Reserve Police Force (CRPF), East Block-7, Sector-1, R.K. Puram,New Delhi - 110066. (The approved QRs/TDs document has been uploaded on the GeM Portal for reference) |
| General | Minimum Number of Channels | 450-500 |
| General | Type of Digital Emission (Modulation) Supported | 7K60FXE, 7K60FXD |
| General | Minimum average battery duty cycle (5/5/90) (in Hours) | 10-15 |
| Transmitter | Audio Distortion (%) | 2-3 |
| Receiver | Rated Audio Distortion | 2-3 |
| Configuration | Bluetooth available in the product | Yes |
Frequently Asked Questions
How to bid for HPCL digital VHF transceiver tender in 2026?
Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD documents, technical bid, and OEM authorizations as per Terms and Conditions. Ensure the price bid is a single lumpsum including GST, with a separate price-breakup sheet uploaded in the prescribed format.
What documents are required for HPCL VHF tender submission 2026?
Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD documents, technical bid documents, and OEM authorizations. Ensure all documents match the tender attachments and are uploaded before the bid deadline.
What are the technical standards for MHA QR PAC compliance in HPCL tender?
Tenders require conformity to governing specifications and MHA QR (Q2) PAC standards for both handheld and base/mobile transceivers, with Bluetooth integration and digital emission compatibility confirmed in vendor submissions.
What is the EMD amount for HPCL transceiver procurement 2026?
EMD is listed as ₹1 in the tender data; verify exact value and payment method via attachments. Prepare the EMD as part of the bid package and ensure it aligns with tender terms to avoid rejection.
What is the delivery timeline for HPCL VHF transceiver contract 2026?
Delivery starts after the last date of the original delivery order; option to extend quantity up to ±25% with the extended period calculated as (additional ÷ original) × original days, minimum 30 days.
Can HPCL adjust quantities during the contract for VHF transceivers?
Yes. HPCL may increase/decrease quantity up to 25% of bid quantity at contract placement and during the contract currency at contracted rates, with delivery timelines adjusted accordingly.
What is required in the price bid for HPCL transceivers 2026?
Submit a lumpsum contract value including GST for the entire period; upload a separate price-breakup sheet in the specified format to avoid bid rejection.
What are the penalties for non-compliance in HPCL transceiver procurement?
HPCL may terminate for material term breaches or failure to deliver; penalties/Liquidated Damages apply per contract terms, with bills raised in the consignee's name and delivery failure triggering contract remedies.