HQIDS Department Of Military Affairs EPABX System Annual Maintenance Tender 2026 Rajasthan
Bid Publish Date
03-Aug-2026, 10:03 am
Bid End Date
13-Aug-2026, 10:00 am
Value
₹91,200
Location
Progress
RATender Overview
The Organization: HQIDS under the Department Of Military Affairs invites bids for Annual Maintenance service for EPABX System. Estimated value: ₹91,200. The procurement location is not specified in the data provided, but the requirement emphasizes a service-provider presence within the consignee’s state. The contract scope includes ongoing maintenance for an EPABX installation with flexibility to adjust scope by up to 50% during issuance and post-issuance, subject to the service provider’s consent for lumpsum work. Unique elements include mandatory certificates and an office requirement in the consigned state to guarantee local service delivery. This tender focuses on post-warranty or routine maintenance rather than new installations, with emphasis on serviceability and turnaround for telecom hardware. The lack of BOQ items suggests a broad maintenance remit rather than discrete parts lists. The key differentiator is the tailored 50% quantity/duration adjustment clause and the emphasis on service-provider locality.
Technical Specifications & Requirements
- Category: Annual Maintenance service for EPABX System.
- Estimated value: ₹91,200.
- Quantity/Scope: not itemized; maintainability scope may be expanded up to 50% with prior consent.
- Location requirement: office of the service provider must be located in the state of the consignee.
- Certifications: bidders must upload required certificates as per ATC and Corrigendum; non-submission risks rejection.
- Documentation: mandatory bid documents, including certificates, to be uploaded with bid.
- Other: no BOQ items listed; scope relies on SOW attached by the buyer.
Terms, Conditions & Eligibility
- EMD: not specified in the data.
- Scope/Quantity: contract quantity or duration may be increased up to 50%. Lump-sum scope expansion allowed with service-provider consent.
- Financial standing: bidders must confirm they are not under liquidation or bankruptcy; provide undertaking.
- Local presence: service-provider office must be located in the consignee’s state, with documentary evidence.
- Certificates: failure to upload required documents can lead to rejection.
- AtC/Corrections: adhere to any uploaded ATC and SOW attachments; non-compliance risks disqualification.
Key Specifications
-
EPABX system maintenance service
-
Estimated value: ₹91,200
-
50% scope/duration flex at bid issue and contract issuance
-
Must have service-provider office in consignee state
-
Upload required certificates as per ATC
-
No BOQ items specified; rely on SOW
Terms & Conditions
-
50% contract quantity/duration adjustment permitted
-
Service-provider must have local office in consignee state
-
Mandatory certificates to be uploaded with bid
Important Clauses
Payment Terms
Not specified in data
Delivery Schedule
Not specified; SOW attachments govern
Penalties/Liquidated Damages
Not specified in data
Bidder Eligibility
-
Not under liquidation or bankruptcy
-
Proof of local service-provider office in consignee state
-
Submission of all mandatory certificates per ATC
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | STAR INFOTECH Under PMA Winner | ₹64,900 | Item Categories : Annual Maintenance service - EPABX System |
| L2 | BGM ENTERPRISES Under PMA | ₹65,000 | Item Categories : Annual Maintenance service - EPABX System |
| L3 | New Tech Traders Under PMA | ₹91,000 | Item Categories : Annual Maintenance service - EPABX System |
| L4 | MSC ENGINEERING SALES AND SERVICES Under PMA | ₹1,15,600 | Item Categories : Annual Maintenance service - EPABX System |
🎉 L1 Winner
STAR INFOTECH Under PMA
Final Price: ₹64,900
Reverse Auction Schedule
Start
08-Sep-2026, 1:00 pm
End
09-Sep-2026, 1:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Annual Maintenance service - EPABX System
Pre-Bid & Qualification
Pre-Bid Date
05-08-2026 09:00:00
Pre-Bid Venue
CONFERENCE HALL BASE VICTUALLING YARD MINNIE BAY, SOUTH ANDAMAN SRI VIJAYA PURAM 744103
Delivery Details
Delivery Locations
1
Delivery Cities
South Andaman
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | South Andaman | South Andaman | - | - | 1 | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 6
GeM-Bidding-9668781.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD documents (if applicable)
Technical bid documents
OEM authorizations (if applicable)
Certificates referenced in ATC and Corrigendum
Proof of local office in consignee state
Frequently Asked Questions
Key insights about ANDAMAN & NICOBAR tender market
How to bid on EPABX maintenance tender in Rajasthan HQIDS 2026
Bidders should confirm eligibility, provide GST and PAN, attach experience certificates, financial statements, EMD documents if required, and formal OEM authorizations. Ensure your service-provider office is located in the consignee state and upload all ATC/corrigendum certificates. Follow the SOW attachments for scope and ensure compliance with 50% scope/duration flex rules.
What documents are required for HQIDS EPABX maintenance bid
Submit GST certificate, PAN card, experience certificates, financial statements, EMD documents if applicable, technical bid documents, and OEM authorizations. Include proof of local office in the consignee state and certificates specified in ATC or Corrigendum to avoid rejection.
What are the eligibility criteria for EPABX service tender in Department Of Military Affairs
Eligible bidders must not be under liquidation or bankruptcy, have a valid GST and PAN, provide experience in similar EPABX maintenance, and demonstrate a local service-provider office in the consignee state with documentary evidence.
What is the scope flex allowed in this EPABX maintenance tender
The contract allows up to 50% adjustment in quantity or duration at the time of contract issuance, with continuation to a maximum of 50% post-issuance. Lump-sum expansion requires the service-provider's consent and must reflect in revised scope/value.
When is the submission deadline for the HQIDS EPABX tender
The data provided does not include an explicit deadline. Bidders should monitor the tender portal for atc/corrigendum updates and ensure timely submission per the portal’s online bid system. Prepare all mandatory documents in advance to avoid last-minute issues.
What standards or certifications are required for EPABX maintenance
While specific standards are not listed, bidders must upload all certificates sought in the ATC and Corrigendum. Ensure OEM authorizations if utilities or equipment require vendor-specific service certifications and confirm compliance with any attached SOW.
What is the estimated value and payment terms for the EPABX service
Estimated value is ₹91,200. The data lacks explicit payment terms; bidders should rely on the final ATC. Prepare for milestone or completion-based payments per SOW and confirm when submitting technical bids.