GEM

Southern Railway Madurai Labour Services Tender 2025 - Subcontracted Security, Housekeeping, Gardening, Dining & More with IS 550/ISI standards 2025

Posted

22 Oct 2025, 06:44 pm

Deadline

13 Nov 2025, 11:00 am

EMD

₹2,01,890

Value

₹1,03,78,076

Progress

Issue22 Oct 2025, 06:44 pm
AwardPending
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Quantity

12

Bid Type

Two Packet Bid

Categories 13

Tender Overview

Southern Railway, Madurai, Tamil Nadu invites bids for a wide range of labour services at the Running Room, Rameswaram. The contract covers: care taker cum security guards (two staff), housekeeping and gardening (two staff), server bearer (two staff), cleaners for dining/kitchen (two staff), bed maintenance including washing/ironing and mosquito nets, cleaning consumables, daily newspapers and weeklies, AC filter cleaning and gas refilling, petty repairs, loading/unloading, and subsidized meals (84 per day) with an average of 34 line boxes processed daily. The estimated contract value is ₹10,37,80,76.40 and the EMD is ₹2,01,890. The scope spans multiple service lines with two shifts per day, emphasizing round-the-clock coverage at the Running Room facilities in Rameswaram. The procurement focus is on labour-based services with a clear monthly payroll responsibility on the service provider. Notable risk controls include proof of financial standing and adherence to salary payment responsibilities to staff.

Key Specifications

  • Estimated contract value: ₹10,37,80,76.40

  • EMD amount: ₹2,01,890

  • Labour categories: care taker cum security, housekeeping, gardening, server bearer, cleaners, bed maintenance

  • Average daily workload: 34 line boxes, 84 meals/day

  • AC: 8 filters cleaning; 8 gas refills/year; annual refilling

  • Newspapers: 2 Tamil + 2 English dailies; 2 Tamil + 2 English weeklies

  • Payment terms: salaries paid by provider; reimbursement claimed from buyer with statutory docs

  • FDR acceptable as security deposit; deadline 15 days for original FDR delivery

Terms & Conditions

  • EMD submission via RTGS/online transfer with bid details

  • Service provider must pay staff salaries upfront and provide PF/ESIC documentation

  • FDR or PBG security deposit; original FDR to be delivered within 15 days of award

Important Clauses

Payment Terms

Service provider pays staff salaries first; then claims from Southern Railway with statutory documents (PF/ESIC) and bank statements; online EMD payment and proof required.

Delivery Schedule

Two-shift operation with round-the-clock coverage at Running Room, Rameswaram; no explicit calendar dates provided in tender details.

Penalties/Liquidated Damages

Penalties/LD details are not explicitly specified; standard GeM terms apply; ensure compliance to avoid contract risk.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Demonstrated payroll capability with PF/ESIC compliance

  • Financial statements showing solvency and ability to pay staff salaries upfront

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar labour service contracts

4

Financial statements (last 3 years) or turnover proof

5

EMD payment proof (RTGS/online transfer receipt)

6

Technical bid document and compliance certificates

7

OEM authorizations (if applicable) for specific services

8

PF/ESIC compliance documents and salary payment evidence

9

Proof of bank details and local compliance (as required)

Frequently Asked Questions

How to bid for Southern Railway Madurai labour services tender 2025?

Bidders must submit GST, PAN, experience, and financial statements along with EMD ₹2,01,890 via RTGS to IDBI Bank. Include technical bid, OEM authorizations if needed, and PF/ESIC payroll evidence. Ensure payroll administration capability for 2 shifts and round-the-clock service at Rameswaram Running Room.

What documents are required for Madurai labour bid submission 2025?

Required documents include GST certificate, PAN, experience certificates for similar work, last three years financial statements, EMD proof, technical bid, PF/ESIC compliance, and OEM authorizations where applicable. Upload scanned proofs for online submission and ensure bank transfer details are included.

What are the contract scope and labour categories in this tender?

The scope covers care taker cum security guards, housekeeping and gardening, server bearer, cleaners, bed maintenance, mosquito-net washing, and subsidized meals. Two shifts per day across Running Room at Rameswaram, with several ancillary services like newspapers, consumables, and AC maintenance.

When is the EMD amount and how to pay for this tender in Madurai?

EMD is ₹2,01,890; pay online via RTGS to Senior Divisional Finance Manager, Southern Railway, Madurai, using the provided account details; upload transfer receipt with bid. Include bid number and bidder name in the transfer remarks.

What are the payment terms for salaries under this Southern Railway contract?

The service provider must disburse salaries to staff first, then claim payment from the buyer with PF/ESIC documentation and bank statements showing salary transactions, aligning with statutory compliance before reimbursement.

What delivery/operational requirements exist for two shifts at Rameswaram?

The contract requires round-the-clock two-shift operation at the Running Room in Rameswaram with two staff per category; ensure continuous coverage, timely supply of consumables, meals (84/day), newspapers, and maintenance tasks as listed.

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