Bid Publish Date
22-Oct-2025, 6:44 pm
Bid End Date
13-Nov-2025, 11:00 am
EMD
₹2,01,890
Value
₹1,03,78,076
Location
Progress
Quantity
12
Bid Type
Two Packet Bid
Southern Railway, Madurai, Tamil Nadu invites bids for a wide range of labour services at the Running Room, Rameswaram. The contract covers: care taker cum security guards (two staff), housekeeping and gardening (two staff), server bearer (two staff), cleaners for dining/kitchen (two staff), bed maintenance including washing/ironing and mosquito nets, cleaning consumables, daily newspapers and weeklies, AC filter cleaning and gas refilling, petty repairs, loading/unloading, and subsidized meals (84 per day) with an average of 34 line boxes processed daily. The estimated contract value is ₹10,37,80,76.40 and the EMD is ₹2,01,890. The scope spans multiple service lines with two shifts per day, emphasizing round-the-clock coverage at the Running Room facilities in Rameswaram. The procurement focus is on labour-based services with a clear monthly payroll responsibility on the service provider. Notable risk controls include proof of financial standing and adherence to salary payment responsibilities to staff.
Estimated contract value: ₹10,37,80,76.40
EMD amount: ₹2,01,890
Labour categories: care taker cum security, housekeeping, gardening, server bearer, cleaners, bed maintenance
Average daily workload: 34 line boxes, 84 meals/day
AC: 8 filters cleaning; 8 gas refills/year; annual refilling
Newspapers: 2 Tamil + 2 English dailies; 2 Tamil + 2 English weeklies
Payment terms: salaries paid by provider; reimbursement claimed from buyer with statutory docs
FDR acceptable as security deposit; deadline 15 days for original FDR delivery
EMD submission via RTGS/online transfer with bid details
Service provider must pay staff salaries upfront and provide PF/ESIC documentation
FDR or PBG security deposit; original FDR to be delivered within 15 days of award
Service provider pays staff salaries first; then claims from Southern Railway with statutory documents (PF/ESIC) and bank statements; online EMD payment and proof required.
Two-shift operation with round-the-clock coverage at Running Room, Rameswaram; no explicit calendar dates provided in tender details.
Penalties/LD details are not explicitly specified; standard GeM terms apply; ensure compliance to avoid contract risk.
Not under liquidation, court receivership, or bankruptcy
Demonstrated payroll capability with PF/ESIC compliance
Financial statements showing solvency and ability to pay staff salaries upfront
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Cost of labour towards 2 numbers of Care Taker cum Security Guard round the clock in two shifts at Running Room at Rameswaram I semi-skilled I one labour in each shift , Custom Bid for Services - Cost of labour towards 2 staff for Housekeeping and Gardening service round the clock in two shifts at Running Room at Rameswaram I unskilled I one labour in each shift , Custom Bid for Services - Cost of labour towards 2 numbers of server bearer round the clock in two shifts at Running Room at Rameswaram I unskilled I one labour in each shift , Custom Bid for Services - Cost of labour towards 2 numbers of cleaner for cleaning the Dining area and kitchen area round the clock in two shifts at Running Room Rameswaram I unskilled I one labour in each shift , Custom Bid for Services - Maintenance of Bed based on the occupation which includes washing and ironing of two bed sheets and one pillow cover on man to man basis and washing of mosquito nets once in 15 days I Average occupation is 35 per day , Custom Bid for Services - Provision of Consumables required for cleaning of Running Room at Rameswaram , Custom Bid for Services - Supply of Reading materials I 02 tamil and 02 english daily Newspapers I 02 tamil and 02 english weeklies , Custom Bid for Services - A C filter cleaning once in two months or as and when required in Running Room I 8 Nos of A C , Custom Bid for Services - AC gas re filing once in a year or as and when required I 8 Nos of A C , Custom Bid for Services - Petty repair works at Running Room at Rameswaram , Custom Bid for Services - Loading and Unloading of Line Boxes of Loco Pilots and Train Managers at Rameswaram I Avg 34 Line Boxes per day , Custom Bid for Services - Supply of subsidized meals at Running Room at Rameswaram I Avg 84 meals per day
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Main Document
SCOPE_OF_WORK
PAYMENT
OTHER
OTHER
OTHER
OTHER
OTHER
OTHER
GEM_GENERAL_TERMS_AND_CONDITIONS
Southern Railway
MADURAI, TAMIL NADU
Southern Railway
Southern Railway
COIMBATORE, TAMIL NADU
East Central Railway
PATNA, BIHAR
Southern Railway
SALEM, TAMIL NADU
Tender Results
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GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar labour service contracts
Financial statements (last 3 years) or turnover proof
EMD payment proof (RTGS/online transfer receipt)
Technical bid document and compliance certificates
OEM authorizations (if applicable) for specific services
PF/ESIC compliance documents and salary payment evidence
Proof of bank details and local compliance (as required)
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | A 1 SECURITY SERVICES AND A 1 FACILITY SERVICES Under PMA | 27-10-2025 17:19:18 | |
| 2 | CREST FACILITY MANAGEMENT Under PMA | 12-11-2025 15:42:52 | |
| 3 | CREWTON Under PMA | 12-11-2025 21:26:55 | |
| 4 | H R K SOLUTIONS LIMITED Under PMA | 12-11-2025 17:38:58 | |
| 5 | MAA TARA CONSTRUCTION Under PMA | 13-11-2025 01:14:55 | |
| 6 | OMKAR STAFFING SOLUTIONS Under PMA | 10-11-2025 19:02:53 | |
| 7 | UDHAS NATH BABA SERVICES PRIVATE LIMITED Under PMA | 13-11-2025 10:57:02 |
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | H R K SOLUTIONS LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Custom Bid for Services - Cost of labour towards 2 numbers of Care Taker cum Security Guard round | |
| L2 | CREST FACILITY MANAGEMENT( MSE Social Category:General ) Under PMA | Item Categories : Custom Bid for Services - Cost of labour towards 2 numbers of Care Taker cum Security Guard round |
Key insights about TAMIL NADU tender market
Bidders must submit GST, PAN, experience, and financial statements along with EMD ₹2,01,890 via RTGS to IDBI Bank. Include technical bid, OEM authorizations if needed, and PF/ESIC payroll evidence. Ensure payroll administration capability for 2 shifts and round-the-clock service at Rameswaram Running Room.
Required documents include GST certificate, PAN, experience certificates for similar work, last three years financial statements, EMD proof, technical bid, PF/ESIC compliance, and OEM authorizations where applicable. Upload scanned proofs for online submission and ensure bank transfer details are included.
The scope covers care taker cum security guards, housekeeping and gardening, server bearer, cleaners, bed maintenance, mosquito-net washing, and subsidized meals. Two shifts per day across Running Room at Rameswaram, with several ancillary services like newspapers, consumables, and AC maintenance.
EMD is ₹2,01,890; pay online via RTGS to Senior Divisional Finance Manager, Southern Railway, Madurai, using the provided account details; upload transfer receipt with bid. Include bid number and bidder name in the transfer remarks.
The service provider must disburse salaries to staff first, then claim payment from the buyer with PF/ESIC documentation and bank statements showing salary transactions, aligning with statutory compliance before reimbursement.
The contract requires round-the-clock two-shift operation at the Running Room in Rameswaram with two staff per category; ensure continuous coverage, timely supply of consumables, meals (84/day), newspapers, and maintenance tasks as listed.
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📍 PATNA, BIHAR
East Central Railway
📍 PATNA, BIHAR
South Central Railway
📍 Nanded, MAHARASHTRA
East Coast Railway
📍 VISAKHAPATNAM, ANDHRA PRADESH
Western Railway
📍 MUMBAI, MAHARASHTRA
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Main Document
SCOPE_OF_WORK
PAYMENT
OTHER
OTHER
OTHER
OTHER
OTHER
OTHER
GEM_GENERAL_TERMS_AND_CONDITIONS