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Eastern Coalfields Limited Hose Parts Procurement Bardhaman West Bengal 2026 - 64 Hose Assemblies Supply Tender

Bid Publish Date

27-Jan-2026, 11:43 pm

Bid End Date

17-Feb-2026, 10:00 am

EMD

₹750

Value

₹16,76,003

Location

BARDHAMAN , WEST BENGAL

Progress

Issue27-Jan-2026, 11:43 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

197

Key Highlights

  • • Explicit quantity variation rights: ±25% during/after contract with rates unchanged
  • • Delivery address: Pandaveswar Area Store, Bardhaman, West Bengal; precise ZIP 713346
  • • Data Sheet mandatory: mismatch risks bid rejection; tie to product specifications
  • • EMD amount: ₹750; total estimated contract value ~₹1.676 million
  • • Scope limited to supply of hose parts and assemblies (64 items listed in BOQ)
  • • Vendor-code creation requires PAN, GSTIN, cancelled cheque, EFT mandate

Tender Overview

Eastern Coalfields Limited, under Coal India Limited, seeks the supply of hose parts and assemblies listed under multiple part numbers for delivery at Pandavreswar Area Store, Bardhaman, West Bengal 713346. The estimated contract value is ₹1,676,003.33 with an EMD of ₹750. The scope covers the sale and delivery of goods (not installation) and requires bid data sheets and full SKU documentation to match offered parameters. A key differentiator is the expansive, itemized hose catalogue (64 items) and the option to adjust quantities up to ±25% during contract execution. This tender emphasizes data sheet alignment and strict supplier delivery performance.

Technical Specifications & Requirements

  • Scope: Supply-only bid for hose assemblies and parts (64 items listed in the BOQ).
  • Delivery Location: PANDAVERESWAR AREA STORE, P.O PANDAVESWAR, DIST - PASCHIM BARDHAMAN, PIN-713346.
  • Documentation: Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate with bid for Vendor Code Creation; upload Data Sheet for all offered products.
  • Delivery Window: Clause allows quantity variations up to 25% of bid quantity at contract award and during currency; delivery commencement from last date of original delivery order.
  • Inspection: Nominated Inspection; data sheet mismatch risks rejection.
  • Scope of Supply: Only supply of Goods; installation if applicable would follow separately.

Terms, Conditions & Eligibility

  • EMD: ₹750 (tender security).
  • Estimated Value: ₹1,676,003.33; price adjustments allowed with option clause up to 25% expansion.
  • Delivery Terms: Delivery period governed by option clause; timing calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
  • Documents Required with Bid: PAN, GSTIN, Cancelled Cheque, EFT Mandate; Data Sheet alignment mandatory.
  • Scope Clause: Bid price to include all costs for supply only; no installation included unless specified.
  • Termination/Default: Buyer may terminate for non-compliance, non-delivery, or insolvency.

Key Specifications

  • Product category: hose parts and hose assemblies

  • Estimated value: ₹1,676,003.33

  • EMD: ₹750

  • Delivery location: Pandaveswar Area Store, Bardhaman, West Bengal

  • Inspection: Nominated inspection

  • Scope: Supply of Goods only

Terms & Conditions

  • Quantity can be increased/decreased by up to 25% at contract placement and during currency

  • Delivery period calculated with a minimum of 30 days; extension rules apply

  • Submit PAN, GSTIN, cancelled cheque, EFT mandate with bid

Important Clauses

Payment Terms

No explicit payment terms in the provided data; price includes all costs; vendor must follow standard government payment practice.

Delivery Schedule

Delivery starts from last date of original delivery order; option clause allows extra time proportional to quantity changes with minimum 30 days.

Penalties/Liquidated Damages

Termination rights include non-delivery, late delivery, and misrepresentation; LD terms not explicitly stated in data provided.

Bidder Eligibility

  • Provide PAN and GST registration

  • Submit EFT mandate and cancelled cheque

  • Demonstrate ability to supply hose parts and assemblies (64 items) and match Data Sheet parameters

  • Comply with nominated inspection requirement

Documents 5

GeM-Bidding-8838064.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 64 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HOSE AS PART NO 1129494 As per enclosed pdf 1 nos [email protected] 30
2 HOSE PART NO 1357901 As per enclosed pdf 1 nos [email protected] 30
3 HOSE AS PART NO 1357902 As per enclosed pdf 5 nos [email protected] 30
4 HOSE AS PART NO 1357903 As per enclosed pdf 3 nos [email protected] 30
5 HOSE PART NO 1357909 As per enclosed pdf 2 nos [email protected] 30
6 HOSE PART NO 1357911 As per enclosed pdf 2 nos [email protected] 30
7 HOSE AS PART NO 1358289 As per enclosed pdf 2 nos [email protected] 30
8 HOSE PART NO 1360511 As per enclosed pdf 5 nos [email protected] 30
9 HOSE PART NO 1360514 As per enclosed pdf 5 nos [email protected] 30
10 HOSE ASSY PART NO 1361007 As per enclosed pdf 5 nos [email protected] 30
11 HOSE AS PART NO 1361012 As per enclosed pdf 5 nos [email protected] 30
12 HOSE PART NO 1387839 As per enclosed pdf 5 nos [email protected] 30
13 HOSE PART NO 1389747 As per enclosed pdf 5 nos [email protected] 30
14 HOSE ASSY PART NO 1389748 As per enclosed pdf 2 nos [email protected] 30
15 HOSE PART NO 1406033 As per enclosed pdf 2 nos [email protected] 30
16 HOSE PART NO 1406138 As per enclosed pdf 2 nos [email protected] 30
17 HOSE PART NO 1688626 As per enclosed pdf 2 nos [email protected] 30
18 HOSE AS PART NO 1409024 As per enclosed pdf 2 nos [email protected] 30
19 HOSE ASSY PART NO 1750305 As per enclosed pdf 5 nos [email protected] 30
20 HOSE AS PART NO 1844648 As per enclosed pdf 2 nos [email protected] 30
21 HOSE ASSLY PART NO 1871617 As per enclosed pdf 2 nos [email protected] 30
22 HOSE AS PART NO 1916582 As per enclosed pdf 2 nos [email protected] 30
23 HOSE AS PART NO 1916585 As per enclosed pdf 5 nos [email protected] 30
24 HOSE AS PART NO 2180001 As per enclosed pdf 2 nos [email protected] 30
25 HOISE AS PART NO 2456750 As per enclosed pdf 3 nos [email protected] 30
26 HOSE A PART NO 2G1422 As per enclosed pdf 2 nos [email protected] 30
27 HOSE AS PART NO 3094439 As per enclosed pdf 2 nos [email protected] 30
28 HOSE ASSY PART NO 3094440 As per enclosed pdf 2 nos [email protected] 30
29 HOSE ASSLY PART NO 3472355 As per enclosed pdf 5 nos [email protected] 30
30 HOSE AS PART NO 3472356 As per enclosed pdf 5 nos [email protected] 30
31 HOSE PART NO 3658241 As per enclosed pdf 2 nos [email protected] 30
32 HOSE PART NO 3658242 As per enclosed pdf 2 nos [email protected] 30
33 HOSE AS PART NO 3691057 As per enclosed pdf 2 nos [email protected] 30
34 HOSE AS PART NO 3987200 As per enclosed pdf 2 nos [email protected] 30
35 HOSE AS PART NO 3D8928 As per enclosed pdf 2 nos [email protected] 30
36 HOSE AS PART NO 4D6243 As per enclosed pdf 2 nos [email protected] 30
37 HOSE AS PART NO 4S7560 As per enclosed pdf 2 nos [email protected] 30
38 HOSE AS PART NO 4S7561 As per enclosed pdf 2 nos [email protected] 30
39 HOSE AS PART NO 4S7563 As per enclosed pdf 2 nos [email protected] 30
40 HOSE ASSY PART NO 4S7570 As per enclosed pdf 2 nos [email protected] 30
41 HOSE AS PART NO 4S7572 As per enclosed pdf 2 nos [email protected] 30
42 HOSE AS PART NO 5D7464 As per enclosed pdf 2 nos [email protected] 30
43 HOSE AS PART NO 6D8079 As per enclosed pdf 2 nos [email protected] 30
44 HOSE AS PART NO 6D9855 As per enclosed pdf 2 nos [email protected] 30
45 HOSE ASSLY PART NO 6I7345 As per enclosed pdf 2 nos [email protected] 30
46 HOSE AS PART NO 6J7926 As per enclosed pdf 2 nos [email protected] 30
47 HOSE ASSY PART NO 7D3494 As per enclosed pdf 2 nos [email protected] 30
48 HOSE PART NO 7D4086 As per enclosed pdf 5 nos [email protected] 30
49 HOSE AS PART NO 7D6096 As per enclosed pdf 2 nos [email protected] 30
50 HOSE AS PART NO 7T3865 As per enclosed pdf 2 nos [email protected] 30
51 TER ELEMENT AS CAB PART NO 7T7358 As per enclosed pdf 2 nos [email protected] 30
52 HOSE AS PART NO 8W6843 As per enclosed pdf 2 nos [email protected] 30
53 HOSE ASSLY PART NO 9U4663 As per enclosed pdf 2 nos [email protected] 30
54 HOSE AS PART NO 4688875 As per enclosed pdf 5 nos [email protected] 30
55 HOSE PART NO 1407533 As per enclosed pdf 5 nos [email protected] 30
56 HOSE AS PART NO 4889383 As per enclosed pdf 5 nos [email protected] 30
57 HOSE AS PART NO 4889382 As per enclosed pdf 5 nos [email protected] 30
58 HOSE AS PART NO 4688926 As per enclosed pdf 5 nos [email protected] 30
59 HOSE AS PART NO 4896691 As per enclosed pdf 5 nos [email protected] 30
60 HOSE AS PART NO 4688876 As per enclosed pdf 5 nos [email protected] 30
61 HOSE PART NO 4688879 As per enclosed pdf 5 nos [email protected] 30
62 HOSE PART NO 5600253 As per enclosed pdf 5 nos [email protected] 30
63 HOSE PART NO 5599522 As per enclosed pdf 5 nos [email protected] 30
64 HOSE AS PART NO 4691361 As per enclosed pdf 5 nos [email protected] 30

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

5

Product Data Sheets for all offered hose parts

6

Vendor Code Creation documents

7

Any OEM authorizations if applicable

8

Financial statements or turnover proof if requested

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for hose parts tender in Bardhaman West Bengal 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate with their bid, plus Data Sheets for all offered hose parts. Ensure 64 items are clearly listed with exact part numbers and match the BOQ to avoid rejection, and comply with the 25% quantity variation clause.

What documents are required for the hose parts procurement bid in Bardhaman?

Required documents include PAN Card copy, GSTIN copy, cancelled cheque, EFT Mandate, and Data Sheets for all offered products. OEM authorizations and turnover evidence may be needed if applicable; ensure vendor code creation is completed per the terms.

What is the EMD for the hose parts tender in Bardhaman?

The Earnest Money Deposit (EMD) amount is ₹750. Submit payment as specified by the buyer and ensure the EMD is valid through the bid evaluation period to avoid disqualification.

What are the delivery terms for hose assemblies in this tender?

Delivery starts after the last date of the original delivery order. The buyer may increase quantity up to 25% and the extended delivery time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What standards or inspection apply to the hose parts bid in Bardhaman?

Nominated inspection applies; ensure Data Sheets align with offered product specifications to avoid rejection. Exact standards (IS/ISO) are not specified in the data; match to BOQ item specifics as provided.

What is the estimated value and scope of supply for this tender?

Estimated value is ₹1,676,003.33 for the supply of hose parts and assemblies. The scope is limited to goods supply with no installation unless stated, and 64 items are covered under the BOQ.

Where is the delivery address for hose parts in Bardhaman tender?

Delivery location is PANDAVERESWAR AREA STORE, NEAR DALURBANDH DURGA MANDIR, P.O PANDAVESWAR, DIST - PASCHIM BARDHAMAN, PIN-713346. Ensure correct device handling and scheduling with the store contact if needed.

How does quantity variation impact contract delivery for hose parts?

Quantity variation up to ±25% is allowed at contract award and during currency. The extended delivery period aligns with the new quantity using the stated formula, with a minimum extension of 30 days.

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