Prisons Administration Uttar Pradesh Hardoi Lump-Sum Facility Management Tender 2026: Supply of Building Materials & Consumables
Bid Publish Date
06-Oct-2026, 7:16 pm
Bid End Date
16-Oct-2026, 8:00 pm
Location
Progress
Key Highlights
- • Mandatory pre-bid meeting for all bidders
- • EFT mandate required in prescribed format
- • Integrity pact to be uploaded and signed
- • Undertaking on financial standing and bankruptcy prohibition
- • Anti-border procurement undertaking required
- • GST, PAN, Aadhaar, ITRs and 3-year balance sheets to be supplied
- • Experience certificates for jail-related work in last 1 year
- • Sample items to be approved prior to submission
Tender Overview
The Prisons Administration And Reforms Department Uttar Pradesh invites a Lump-Sum Facility Management bid for District Jail Hardoi (Hardoi, Uttar Pradesh 241001). The contract covers facility management services with supply of building materials and consumables included in the package. The scope is bundled as a single contract (lump-sum) rather than itemized quantity-based work, aiming to streamline jail upkeep and related consumables through a trusted service provider.
Technical Specifications & Requirements
- No explicit itemized BOQ; bidders must align with the lump-sum model and provide a compliant proposal.
- Mandatory pre-bid meeting for all bidders.
- Required bid documents include EFT mandate, integrity pact, financial standing undertakings, and anti-border-area procurement declarations.
- Technical credentials demanded: GST, PAN, Aadhaar, ITR copies, last 3 years’ balance sheets, and experience certificates proving at least one year of successful jail-related work.
- Bidders must ensure all uploaded documents are signed and self-certified; sample items to be submitted for approval prior to bid submission.
- The contract includes consumables and building materials included within the contract cost, reducing separate invoicing for these items.
Terms, Conditions & Eligibility
- Financial standing: bidder must not be undergoing liquidation or bankruptcy; provide an undertaking.
- Documentation: upload EFT mandate, integrity pact, and financials; provide GST, PAN, Aadhaar, ITRs, and balance sheets; proof of experience in jail-related work.
- Compliance: submission of all ATC/ corrigendum documents; pre-bid meeting attendance mandatory.
- Sample submission: items must be sample-approved before bid consideration; non-compliance leads to rejection.
- Additional restrictions: undertaking regarding procurement from entities within land-border proximity to India; all documents must be signed and stamped.
Key Specifications
-
Product/Service: Lump-sum Facility Management for District Jail Hardoi
-
Inclusions: Supply of building materials and consumables within contract cost
-
Location: Hardoi, Uttar Pradesh 241001
-
Documentation: EFT mandate, Integrity Pact, financial standing Undertakings, GST/PAN/Aadhaar/ITR
-
Experience: Jail-related work in the last 1 year
-
Pre-bid: Mandatory attendance
-
Sample submissions: Required prior to bid submission
Terms & Conditions
-
EFT mandate required for bid submission
-
Integrity pact to be signed and uploaded
-
Mandatory pre-bid meeting for all bidders
-
Balance sheets and ITRs to be provided for last 3 years
-
No liquidation or bankruptcy; undertakings required
-
Samples of items to be pre-approved
Important Clauses
Payment Terms
No explicit payment schedule provided; contract is lump-sum; details to be clarified in tender documents
Delivery Schedule
Not specified; delivery/consumable supply terms to be defined in the contract after evaluation
Penalties/Liquidated Damages
No LD details in available data; penalties to be governed by ATC and contract provisions
Bidder Eligibility
-
Not under liquidation, court receivership, or bankrupt
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Must upload EFT mandate, integrity pact, and financial standing undertakings
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Experience in jail-related or facility management work within last 1 year
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - District Jail Hardoi; SUPPLY OF BUILDING MATERIALS; Consumables to be provided by service provider (inclusive in contract cost)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
08-10-2026 12:00:00
Pre-Bid Venue
District Jail Hardoi
Delivery Details
Delivery Locations
1
Delivery Cities
Hardoi
Delivery Pincodes
241001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aman Kumar Singh | 241001,DISTRICT JAIL HARDOI | Hardoi | Uttar Pradesh | 241001 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-9994015.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
PAN card
Aadhaar details
Experience certificates for jail-related work (last 1 year)
Last 3 years' balance sheets
ITR filings (last 2-3 years)
EFT mandate (prescribed format)
Integrity pact (signed and stamped)
Undertaking on financial standing and no bankruptcy
Undertaking on procurement from neighboring land-border country
Technical credentials including relevant licenses
Samples of all items for pre-approval
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for facility management tender in Hardoi UP 2026?
Bidders must meet eligibility criteria, submit GST/PAN/Aadhaar, last 3 years’ balance sheets, and ITRs. Provide an EFT mandate and signed Integrity Pact, attend the mandatory pre-bid meeting, and supply samples for approval. The contract is lump-sum and includes building materials and consumables.
What documents are required for UP Prisons Hardoi tender participation?
Required documents include GST registration, PAN, Aadhaar, ITR copies, last 3 years’ balance sheets, experience certificates for jail-related work, EFT mandate, Integrity Pact, and an undertaking on financial standing and border-procurement restrictions. All must be signed and self-certified.
What standards or certifications are demanded for this UP tender?
The tender requires standard financial and compliance documents; while no specific ISO/IS standards are listed, bidders must provide audited financials, and integrity-related documents, plus proof of experience in jail-related projects for eligibility.
What is the delivery or supply timeline in this Hardoi tender?
Specific delivery timelines are not stated in the available data. The contract is lump-sum with supplier responsibility for building materials and consumables, to be defined in the final contract and ATC after technical evaluation and pre-bid approvals.
What is the EMD requirement for Hardoi district jail tender?
EMD details are not provided in the available data. Bidders should refer to the tender ATC for exact EMD amount, payment mode, and validity; ensure compliance with related tender prerequisites before submission.
How to prepare for the mandatory pre-bid meeting for UP prisons tender?
Register for the pre-bid meeting as required by the tender. Prepare to discuss lump-sum facility management scope, build-materials inclusions, and submit samples for approval. Bring all sign-and-stamp copies of GST, PAN, Aadhaar, and financial credentials for verification.
What constitutes evidence of jail-related experience for this bid?
Submit experience certificates showing at least one year of successful jail-related work, including project scope, client name, timelines, and performance. Attach corresponding contracts, completion certificates, and contact references to verify capability.
Which procurement restrictions must bidders acknowledge in UP tender?
Bidders must submit an undertaking regarding restrictions on procurement from a bidder of a country sharing a land border with India, and sign the integrity pact and financial-standing undertakings prior to bid submission.