Inspector General Of Prisons Steel Almirah Cabinets Tender Bhavnagar Gujarat 2026 ISO 9001 2 Years Life
Progress
Key Highlights
- • ISO 9001 certification required for bidder or OEM
- • GST as per actuals; reimbursement limited to quoted GST
- • Service center in each consignee state; establish within 30 days if absent
- • Dedicated toll-free service contact and escalation matrix required
- • Option clause allows ±25% quantity variation during contract
- • EITHER carry-in or on-site warranty; delivery terms linked to original delivery period
- • Income Tax Return for last three assessment years demanded
- • Bidder must not be in liquidation or bankruptcy; provide undertaking
Tender Overview
The Inspector General Of Prisons, Home Department Gujarat, invites bids for Steel Almirah / Cabinets (V4) (Q2) and Metal Storage Cabinet (Q2) for delivery at Bhavnagar, Gujarat 364001. The required works cover the supply of goods with an estimated value not disclosed, and an EMD of ₹54,000. Bids must align with the option clause allowing a ±25% quantity variation and extended delivery time calculations. The scope emphasizes non-obsolescence with a minimum market life of 2 years. Bidders must hold ISO 9001 and demonstrate a functional service center in the state of each consignee, with a toll-free support line and escalation matrix. The contract contemplates on-time delivery from the order date and supplier readiness to establish service capabilities post-award.
Technical Specifications & Requirements
- Product category: Steel Almirah / Cabinets (V4) and Metal Storage Cabinet (Q2)
- Quantity: Not specified; price scope includes all costs; delivery terms align with standard procurement practice
- Standards: ISO 9001 certified by bidder or OEM; service centers in each consignee state; toll-free support; escalation matrix
- Service: Carry-in warranty with on-site option to be clarified; establish service center within 30 days of award if not present; documentary evidence required for center activation
- Tax: GST payable per actuals or prevailing rate, subject to quoted GST percentage; bidder bears GST responsibilities
- Clause: Option to increase/decrease quantity by up to 25% during contract; delivery period adjustments based on quantity changes
- Documentation: Income Tax Return for last three assessment years; official compliance declarations
Terms & Eligibility
- EMD: ₹54,000; payment terms reflect only supply of goods; GST treatment as per bidder’s applicability
- ISO: Mandatory ISO 9001 certification for bidder or OEM; must prove certification validity
- Service setup: Functional service center in the state of every consignee location; establish within 30 days if not present
- Payment & delivery: Delivery schedule aligned to original/delivered quantities; option clause may extend delivery time with a minimum 30-day baseline
- Financial: Bidders must not be under liquidation or bankruptcy; provide undertaking; income tax return submission demanded
- Additional ATC: Emphasizes non-obsolescence with at least 2 years residual market life for offered products
Key Specifications
-
Product category: Steel Almirah / Cabinets (V4) and Metal Storage Cabinet (Q2)
-
EMD amount: ₹54,000
-
Option clause: ±25% quantity variation during contract
-
Standards: ISO 9001 certified (bidder or OEM)
-
Service requirement: Functional Service Centre in each consignee state; 30-day setup if absent
-
Warranty/support: Carry-in/onsite as applicable; dedicated toll-free support and escalation matrix
-
GST: Reimbursement as per actuals or applicable rate (whichever lower; within quoted GST)
Terms & Conditions
-
EMD of ₹54,000 required with bid submission
-
ISO 9001 certification mandatory for bidder or OEM
-
Service center in each consignee state; establish within 30 days
Important Clauses
Payment Terms
GST payable by bidder; reimbursement as actuals or lower of quoted rate; payment terms tied to supply delivery
Delivery Schedule
Delivery period starts after last delivery order; option quantity affects timing with minimum 30 days extension
Penalties/Liquidated Damages
Not specified in provided terms; standard procurement may apply for delays
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
ISO 9001 certified bidder or OEM
-
Ability to establish/possess functional service center in each consignee state
Tender Data
Bid Details
Quantity
61
Category
Steel Almirah / Cabinets (V4)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Steel Almirah / Cabinets (V4) (Q2) , Metal Storage Cabinet (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Bhavnagar
Delivery Pincodes
364001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dinubhai Dhulabhai Prajapati | 364001,Bhavnagar district jail opp.nilambag police station, jail road bhavnagar | Bhavnagar | Gujarat | 364001 | 46 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9892094.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Corrigendum Updates
4 Updates Update
Extended Deadline
12-Oct-2026, 12:30 pm
Opening Date
13-Oct-2026, 12:30 pm
Update
Extended Deadline
09-Oct-2026, 12:30 pm
Opening Date
10-Oct-2026, 12:30 pm
Update
Extended Deadline
06-Oct-2026, 12:30 pm
Opening Date
07-Oct-2026, 12:30 pm
Update
Extended Deadline
03-Oct-2026, 12:30 pm
Opening Date
04-Oct-2026, 12:30 pm
Required Documents
GST certificate
PAN card
Income Tax Return for last three assessment years
ISO 9001 certificate (bidder or OEM)
Experience certificates (if any) showing similar supply
Financial statements (audited, if available)
Proof of functional Service Centre in each consignee state (or plan to establish within 30 days)
OEM authorization (if bidding as OEM surrogate)
Any other documentary evidence of non-obsolescence capability
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Bhavnagar steel almirah tender in Gujarat 2026?
Bidders must provide GST, PAN, and ITRs for three years, ISO 9001 certification, and evidence of a service center in each consignee state. Include EMD ₹54,000 and ensure product is non-obsolete with at least 2 years market life. Address option clause details and delivery timeline.
What documents are required for Gujarat Prisons cabinet procurement bid?
Submit GST certificate, PAN, three-year ITRs, ISO 9001 certificate, financial statements, service center proof or plan, OEM authorization if applicable, and any experience certificates showing similar supply. Include EMD and technical bid documents per T&C.
What are the technical requirements for IS0 9001 compliant cabinet bids?
Bids must prove ISO 9001 certification for bidder or OEM, with a verifiable quality management system. Include certificate number, issuing body, and validity period. Documentation should accompany bids to confirm production process controls and post-sale service capabilities.
When is the delivery timeline for Bhavnagar cabinet tender?
Delivery terms depend on original order dates; quantity changes up to 25% extend the timeline using a calculation formula. A minimum 30-day extension applies if extended quantity requires it, ensuring feasible production and delivery planning.
What is the EMD amount and payment terms for this bid?
The EMD is ₹54,000. Payment terms relate to supply of goods with GST as applicable. Document a clear payment plan in the bid and provide bank details for EMD remittance, ensuring adherence to acceptance and procurement policy.
What service support is required for this Prisons cabinet tender?
Bidder must have or establish a functional service center in each consignee state and provide a toll-free service line plus an escalation matrix. Evidence of the service center setup is required before payment is released.
What are the key eligibility criteria for the Gujarat cabinet bid?
Eligibility includes non-liquidation status, ISO 9001 certification, ability to set up service centers in target states, and three-year tax/compliance history. Ensure the offered cabinets are not end-of-life by OEM and meet minimum market life requirements.
What standards and product life expectations apply to this tender?
Products must be non-obsolete with at least 2 years residual life. ISO 9001 certification is mandatory, and service support must be demonstrable via center presence or planned setup within 30 days of award.