Employees State Insurance Corporation Toner Cartridges & Consumables Tender Ludhiana 2026 IS 550 Compliant ISO 9001
Progress
Tender Overview
The Employees State Insurance Corporation (ESIC) invites bids for Toner Cartridges, Ink Cartridges, and other Printer Consumables for printers used at ESIC facilities in Ludhiana, Punjab. Estimated value is ₹347,898.00 with the scope covering generic cartridge classes, printer/model compatibility, and minimum replacement yield considerations. The procurement is structured to support ESIC Medical College & Hospital operations in Ludhiana, with an emphasis on OEM compatibility, after-sales service presence in India for imported items, and delivery within defined periods. A key differentiator is the option clause allowing a ±25% quantity variation at contracted rates, requiring bidders to maintain delivery responsiveness and scalable supply. Unique terms include an OEM/authorized seller requirement for imported products and a documented vendor history along with performance evidence.
Technical Specifications & Requirements
- Product Category: Toner/Ink Cartridges and Consumables for printers
- Product Class: Cartridge type, color, and OEM model compatibility
- Printer/Multifunction Brand compatibility: Generic listing for suitable brands
- Type and color: Generic cartridge types and corresponding ink/toner colors
- OEM model specificity: Include OEM printer model numbers and cartridge model numbers
- Minimum yield: Replacement cartridge yield (pages) to be specified by bidder
- Standards: IS 550 (if applicable) and any ISO quality expectations for consumables
- Delivery readiness: Indian after-sales/service capability for imported items; office registration evidence
Terms & Eligibility
- Delivery Clause: Option to increase/decrease quantity up to 25% at contract time; delivery timelines extend with option periods
- OEM/Imported Products: For imported items, OEM/Authorized Seller must have registered Indian office for after-sales support
- Documents: GST, PAN, bidder turnover/experience, past performance, OEM turnover, and an anti-blacklisting undertaking
- Representation: Validation of connections between bidder and ESIC officers must be disclosed; ensure conflict disclosures
- Warranty: Replacement warranty and post-sales support terms (where specified by OEM manufacturer)
- Compliance: All bidders must submit required documents by bid opening; historical documents considered during representation stage
Key Specifications
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Product: Toner Cartridges / Ink Cartridges / Consumables for Printers
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Category: GENERIC ( cartridge class, color, OEM model compatibility )
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Minimum yield: Noted as a requirement to be specified by bidder (pages)
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Model compatibility: OEM printer model numbers and cartridge model numbers to be listed
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Delivery: Timelines tied to quantity variation and extended delivery periods
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Standards: IS 550 (if applicable) and ISO quality expectations for consumables
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OEM/Service: Imported items require an Indian registered office for after-sales service
Terms & Conditions
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EMD details not specified in data; ensure updated terms from ESIC
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Option clause enables ±25% quantity variation at contract stage
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45+ day delivery is possible under extended periods per option clause
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Imported items require OEM/seller with Indian service presence
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Bidder to provide turnover/experience, past performance, and anti-blacklisting documentation
Important Clauses
Payment Terms
Details not provided in data; bidders should confirm payment timelines and any advance/ milestone terms with ESIC during bid submission
Delivery Schedule
Delivery commencements linked to last date of original delivery order; extended time proportionate to quantity variation with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; bidders should seek clarity on LDs or performance bonds during bid clarification
Bidder Eligibility
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GST registration and PAN
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Past performance demonstrated—mandatory
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OEM turnover participation required for OEM items
Tender Data
Bid Details
Quantity
46
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
17
OEM Avg. Turnover
13
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ludhiana
Delivery Pincodes
141001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shriya Arora | 141001,ESIC Model Hospital Bharat Nagar | Ludhiana | Punjab | 141001 | 30 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 3
GeM-Bidding-9791134.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST certificate
PAN card
Bidder turnover evidence (exempted for MSE)
Bidder experience certificates
Past performance statement (10% weightage)
Bidder financial undertaking (no blacklisting/debarment)
OEM turnover and OEM authorization documents
Technical bid/compliance statements
Proof of Indian after-sales service capability for imported items
Any additional documents specified in terms and conditions
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | PRINTMARK Powered by Landmark |
| GENERIC | Type of Cartridge/Consumable | Drum |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | PMS 2031DW /PMX 2031ADW |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | P2031Z0 |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for ESIC Ludhiana toner cartridges tender in 2026?
Bidders must meet eligibility criteria including GSTIN and PAN, provide past performance, offer OEM turnover details, and submit anti-blacklisting undertakings. Ensure documents include OEM authorization for imported items, and demonstrate Indian after-sales service capability. Delivery terms follow ESIC option clause for quantity changes up to 25%.
What documents are required for ESIC printer consumables bid in Ludhiana?
Required documents include GST certificate, PAN card, bidder turnover, experience certificates, past performance, anti-blacklisting undertaking, OEM turnover, and OEM authorization. Submit technical compliance and post-sales service evidence; ensure documents are available by bid opening date.
What are the delivery terms for ESIC toner cartridge procurement 2026?
Delivery may extend with the option clause allowing a ±25% quantity variation at contracted rates. Delivery commencement is from the last date of the original delivery order, with adjusted time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.
Which standards or certifications are required for ESIC printer consumables?
Tenders require IS 550 applicability and ISO quality expectations for consumables, plus OEM certifications for imported items. Ensure cartridge compatibility with listed printer models and color specifications; provide compliance statements and testing certificates if available.
What is the estimated value and scope of the ESIC Ludhiana toner bid?
Estimated contract value is ₹347,898.00 for toner cartridges and related consumables. Scope includes generic cartridge classes, printer compatibility, and minimum yield details; ensure supply aligns with ESIC Medical College & Hospital Ludhiana needs and includes after-sales service coverage.
What are the eligibility criteria for OEM turnover and experience?
Bidders must demonstrate OEM turnover for the relevant product category and provide OEM authorizations. Past performance and experience metrics carry weight; ensure compliance with anti-blacklisting and provide detailed experience in supplying printer consumables to government or large institutions.