West Bengal Fire & Emergency Services Passenger Car Tender 2026 - Car Procurement with 25% Quantity Flexibility INR 427350 EMD
Bid Publish Date
08-Oct-2026, 6:39 pm
Bid End Date
29-Oct-2026, 7:00 pm
EMD
₹4,27,350
Location
Progress
Key Highlights
- • OEM authorization and OEM-certified installation requirement
- • EMD ₹427,350; 25% quantity variation during contract
- • Data Sheet mandatory; match with technical parameters
- • Not under liquidation; financial standing verification
- • GST handling by bidder; reimbursement as per actuals
- • Comprehensive installation, testing, and training by OEM resources
- • Warranty and post-install support expectations clearly implied
- • Delivery address: West Bengal Fire & Emergency Services, Kolkata
Tender Overview
The opportunity is issued for the West Bengal Fire & Emergency Services to procure a passenger car (Q1 category). The bid carries an EMD of ₹427,350 and requires OEM or OEM-certified installation resources. The tender includes an option to increase/decrease quantity by up to 25%, with proportional delivery time adjustments. The delivery/installation location is West Bengal Fire & Emergency Services, 13 D, Mirza Ghalib Street, Kolkata-700016. The data sheet must align with offered product specifications to avoid rejection. The bidder must comply with GST considerations and ensure non-obsolescence with a minimum market life of 5 years. Emphasis on OEM authorization and post-sales support is evident. This tender is targeted at suppliers with automotive inventory and service capabilities aligned to government vehicle procurement.
Technical Specifications & Requirements
- Product category: Passenger Car (Q1) with data sheet alignment and OEM/Authorized reseller installation capability.
- EMD amount: ₹427,350; submission as per bid terms and acceptable payment modes.
- Delivery scope: Installation/commissioning at Kolkata address; data sheet must match technical parameters.
- Vendor requirements: Not under liquidation; must provide OEM authorization where applicable; data sheet cross-check with bid; ensure minimum 5-year market life for offered vehicle model.
- Documentation: Upload complete data sheet; ensure GST treatment is accurate per bidder responsibilities.
- Compliance: Data sheet consistency; avoid obsolescence; OEM/authorized service provider required for commissioning.
- Contract flexibility: Option to extend or reduce quantity by 25% during execution; delivery period adjustments follow specified formula.
- Support: Essential accessories for installation/commissioning included; training if applicable by OEM-certified personnel.
Terms, Conditions & Eligibility
- EMD: ₹427,350; to be paid as prescribed in bid terms.
- Delivery terms: Delivery period linked to last date of original delivery order; extended period governs subsequent option-derived timelines.
- GST: Bidder to manage GST; reimbursement as actuals or applicable rate, up to quoted percentage.
- Data Sheet: Mandatory upload; alignment with product specifications essential to avoid rejection.
- Authorization: OEM authorization or certificate required for distributors/service providers.
- Warranty/installation: OEM-certified personnel to perform installation/commissioning; essential accessories to be supplied.
Key Specifications
-
Product: Passenger Car (Q1) aligned to OEM data sheet
-
EMD: ₹427,350
-
Delivery/installation: Kolkata, West Bengal
-
Authorization: OEM or Authorized Distributor certificate
-
Warranty/after-sales service: OEM obligations implied
-
5-year residual market life requirement for offered model
Terms & Conditions
-
25% quantity variation right at order and during contract
-
OEM authorization and data sheet alignment mandatory
-
GST handling solely by bidder with actuals/relevant rates
Important Clauses
Payment Terms
GST to be reimbursed as actuals or as per applicable rate; bidder bears GST planning and compliance
Delivery Schedule
Delivery starts from last date of original delivery order; extension as per option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data; standard government procurement penalties may apply per terms
Bidder Eligibility
-
Not under liquidation or bankruptcy; no court receivership
-
Must provide OEM authorization for vehicles
-
Minimum market life of 5 years remaining for offered model
Tender Data
Bid Details
Quantity
25
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
106
OEM Avg. Turnover
213
Past Performance
10 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Passenger Car (Q1)
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
36
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700016
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shuvrangshu Mazumder | 700016,13-D MIRZA GHALIB STREET | Kolkata | West Bengal | 700016 | 25 | 60 | - |
Authority Records
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Documents 2
GeM-Bidding-10007304.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates for automotive procurement
Financial statements / solvency certificate
EMD submission proof (demand draft / online transfer receipt)
Technical bid documents including OEM authorization
Data Sheet of offered passenger car
Installation/maintenance capability proof (OEM-certified)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for passenger car tender in West Bengal 2026?
Bidders must submit GST, PAN, and EMD ₹427,350 with OEM authorization. Include data sheet, installation plan, and OEM-certified service capability. Ensure non-obsolescence of offered model (≥5 years remaining) and comply with the option clause for ±25% quantity changes.
What documents are required for WB Fire & Emergency Services car bid?
Required documents include GST certificate, PAN, company financials, EMD receipt, OEM authorization, data sheet of the car, installation/training plan, and experience certificates showing automotive procurement capability for government projects.
What are the delivery and installation terms for the Kolkata bid?
Delivery/installation must occur in Kolkata at West Bengal Fire & Emergency Services, 13 D, Mirza Ghalib Street. Installation by OEM-certified personnel; data sheet must align with technical parameters; delivery period follows last date of original delivery order with potential extension per option clause.
What is the EMD amount and its payment terms for this tender?
EMD is ₹427,350. Payment terms align with standard government procurement; GST handling is the bidder's responsibility with reimbursement at actuals or applicable rate, up to quoted GST percentage.
Which OEM requirements are mandatory for this car procurement?
Bid must include OEM or OEM-authorized distributor authorization; installation/commissioning to be performed by OEM-certified personnel; data sheet must be verifiable against OEM specifications.
What if the quantity needs adjustment during contract execution?
The purchaser may vary quantity by up to 25% at contracted rates. Delivery time adjusts with a formula based on (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
Are there any model-life requirements for the offered vehicle?
Yes. The offered car must have a residual market life of at least 5 years; vehicle should not be end-of-life declared by the OEM before the bid validity period.
What is the delivery location for this government vehicle bid?
Delivery/installation location is West Bengal Fire & Emergency Services, 13 D, Mirza Ghalib Street, Kolkata-700016, West Bengal, India; ensure data sheet vs. vehicle specs alignment for acceptance.