Eastern Coalfields Limited Conveyor End Fittings Tender Bardhaman West Bengal 2026 - IS 550/ISO/MAO Compliant, EMD ₹12900
Bid Publish Date
10-Oct-2026, 5:37 pm
Bid End Date
31-Oct-2026, 11:00 am
EMD
₹12,900
Value
₹8,39,582
Location
Progress
Tender Overview
Eastern Coalfields Limited invites bids for END FITTINGS Complete for multiple conveyor rollers (sizes include 160 OD, 114.3 OD, 152.4 OD) and corresponding Top and Bottom assemblies. Estimated value is ₹8,39,581.80 with an EMD of ₹12,900. Location: BARDHAMAN, WEST BENGAL - 713101. The scope involves supplying end fittings for 1200 Top and Bottom, 1400 Top and Bottom, 800 Bottom, 1000 Bottom, 1200 Top & Bottom, and 1400 Top & Bottom Conveyor Roller configurations. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, with delivery time adjustments based on the formula (additional quantity/original quantity) × original delivery period, minimum 30 days. Additional time may extend to the original delivery period. Deliveries commence after the last date of the original delivery order. The terms require compliance with OEM data sheets and supplier qualifications. Overall, this tender targets gear-end fittings for bulk coal handling conveyors across multiple sizes with standard government procurement governance.
Technical Specifications & Requirements
- Product/Service: END FITTINGS Complete for conveyor rollers in multiple OD sizes (160, 114.3, 152.4) and corresponding top/bottom configurations (1200, 1400, 800, 1000).
- Quantities/Scope: Not itemized in BOQ; lot-based supply across listed roller assemblies; estimated contract value ₹8,39,581.80; EMD ₹12,900.
- Documentation: Upload Data Sheet of offered products; ensure alignment with product parameters; OEM authorization if applicable.
- Quality/Compliance: Bidders must supply products not obsolete with at least 1 year residual market life; ensure data-sheet-to-parameter consistency to avoid bid rejection.
- Experience: Vendors or OEMs must have prior regular supply to Central/State Govt or PSU for 1 year before bid opening; provide copies of relevant contracts.
- Authorization: If bidding via Authorized Distributor, include OEM/service provider authorization.
- GST/PAN/Banking: Submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank.
- GST: GST will be reimbursed as actuals or at quoted rate, whichever is lower.
Terms, Conditions & Eligibility
- EMD: ₹12,900 (clarify payment mode as per terms).
- Quantity Flexibility: Purchaser may increase/decrease quantity up to 25%; extended delivery time calculated as (additional/original) × original delivery period, min 30 days.
- Delivery: Delivery period aligns with last date of original delivery order; extension rules apply when option clause exercised.
- Experience: Bidder or OEM must have supplied similar category products to Govt/PSU for 1 year prior to bid opening; provide contract copies.
- Data Sheet: Mandatory data-sheet submission; mismatch risks rejection.
- Obsolescence: Offer must not be an end-of-life product before 1 year residual market life.
- Taxes: GST responsibility lies with bidder; government reimbursement as per actuals or applicable rates, up to quoted GST percentage.
- Vendor Code: Submit PAN, GSTIN, cancelled cheque, EFT mandate to enable vendor code creation.
- Manufacturer Authorization: Required if bidding through distributors; include OEM authorization form.
Key Specifications
-
END FITTINGS Complete for conveyor rollers with OD sizes: 160, 114.3, 152.4
-
Top/Bottom conveyor roller configurations: 1200, 1400, 800, 1000
-
Estimated value: ₹8,39,581.80; EMD: ₹12,900
-
Delivery terms allow ±25% quantity variation and adjustable delivery period
-
Data Sheet must match offered product parameters; mismatch may lead to rejection
Terms & Conditions
-
25% quantity variation rights during contract and currency; delivery time adjustments apply
-
1 year prior govt/PSU supply experience required; contract copies must be provided
-
Mandatory data sheet, PAN, GST, cancelled cheque, EFT mandate; OEM authorization if distributor
Important Clauses
Payment Terms
GST payable by bidder; reimbursement as actuals or applicable rate; EMD amount specified as ₹12,900
Delivery Schedule
Delivery period starts from last date of original delivery order; option to extend with calculation formula and minimum 30 days
Penalties/Liquidated Damages
Not specified in available terms; apply standard Govt/PSU contract penalties per delivery delays
Bidder Eligibility
-
1 year of regular supply of similar category products to Central/State Govt/PSU
-
Not under liquidation or bankruptcy; upload undertaking
-
OEM authorization required if bidding through authorized distributors
Tender Data
Bid Details
Quantity
10000
Category
END FITTINGS Complete for 1200 Top and Bottom and 1400 Top and Bottom Conveyor Roller 160 OD
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
END FITTINGS Complete for 1200 Top and Bottom and 1400 Top and Bottom Conveyor Roller 160 OD , END FITTINGS Complete for 800 Bottom and 1000 Bottom Conveyor Roller 114.3 OD , END FITTINGS Complete for 1200 Top and Bottom and 1400 Top and Bottom Conveyor Roller 152.4 OD
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
4
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713360
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| K P Dwivedi | 713360,PO Sunderchak Puschim Bhardhaman WB | Paschim Bardhaman | West Bengal | 713360 | 1500 | 30 | - |
Authority Records
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Documents 6
GeM-Bidding-10007377.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Data Sheet of offered product(s)
OEM Authorization Form (if bidding via distributor)
Experience certificates showing 1 year supply to Govt/PSU
Copies of relevant contracts for prior similar supply
Any data sheets or technical compliance certificates
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for end fittings tender in Bardhaman West Bengal 2026?
Bidders must submit PAN, GST, cancelled cheque, EFT mandate, and Data Sheet. OEM authorization is required if bidding through distributors. Ensure 1 year govt/PSU supply experience, with contract copies; comply with the 25% quantity option and delivery rules.
What documents are required for the end fittings tender in Bardhaman?
Submit PAN, GSTIN, cancelled cheque, EFT mandate; Data Sheet of offered end fittings; OEM authorization if applicable; contracts proving 1 year Govt/ PSU supply; copy of experience certificates and relevant financials to support bid eligibility.
What are the essential technical specs for end fittings for conveyors?
product names include END FITTINGS for conveyors with OD sizes 160, 114.3, 152.4 and Top/Bottom configurations 1200/1400/800/1000; data sheet must align with these parameters; no explicit IS/ISO standard listed in tender; ensure OEM compatibility.
What is the EMD amount for this conveyor end fittings tender?
The EMD is ₹12,900. Ensure payment compliance per terms; include EMD documentation with bid; verify acceptable modes as per tender rules and ensure data-sheet alignment to avoid rejection.
When are delivery and quantity variation terms applicable for this tender?
Quantity may vary up to 25% at contracted rates; delivery period adjusts using (additional quantity/original quantity) × original period, minimum 30 days; delivery begins after the last date of the original order; extensions allowed within the contract scope.
What qualifications are required for bidders supplying to Govt/PSU?
Bidder or OEM must have supplied similar products to a Govt/PSU for 1 year before bid opening; provide copies of relevant contracts showing quantity supplied yearly; ensure product is not end-of-life during the period.
What are the GST handling rules for this procurement in Bardhaman?
GST is bidder’s responsibility; reimbursement will be at actuals or the applicable rate, whichever is lower, up to the quoted GST percentage; ensure GSTIN validity and accurate GST calculation in bid.
What is the role of OEM authorization in this tender?
If bidding via Authorized Distributor, include OEM/Original Service Provider authorization; ensures traceability of end fittings to the original manufacturer and compliance with data sheet specifications.