Railway Board Digital Duplicator Consumables Tender New Delhi Delhi 2026 - Quantity Variation 25% and Delivery Terms
Progress
Tender Overview
The Railway Board, an Indian Railways entity headquartered in New Delhi, Delhi, invites bids for the supply of Consumables for Digital Duplicators. The tender scope appears to lack listed BOQ items and an estimated value, with bidders facing an option clause allowing quantity adjustments up to 25% of bid/contract quantities. Delivery timing is tied to the last date of the original delivery order, with potential extensions calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days. A bidder’s financial standing must avoid liquidation or bankruptcy, with an uploadable undertaking required. This procurement emphasizes flexible quantities and compliant financial health.
Technical Specifications & Requirements
- Product category: Consumables for Digital Duplicators within the Railway Board / Indian Railways scope.
- No explicit itemized BOQ available; no technical specifications published in the tender data.
- Key contractual mechanism: 25% option clause for quantity variation during and after award, at contracted rates.
- Delivery framework: delivery period starts from the last date of the original delivery order; extended delivery time follows the same formula with a minimum of 30 days.
- Bidder eligibility: must not be under liquidation or court receivership; provide an undertaking confirming financial and legal standing.
- Submission caveat: terms require bidders to comply with the option and extension calculus during contract currency.
Terms & Eligibility
- EMD not specified in the data; bidders should anticipate standard security deposit or equivalent tender requirements.
- Bidder to demonstrate sound financial health and absence of liquidation or bankruptcy proceedings.
- Compliance with delivery timeframes and the option-enabled quantity adjustments is mandatory.
- The tender imposes no explicit technical specs; bidders should be prepared to supply general consumables compatible with digital duplicators under Railway Board usage.
- Ensure submission of all required undertakings and statutory documents per Railway Board T&Cs.
Key Specifications
-
Product/service: Consumables for Digital Duplicators
-
Quantity: Not specified in BOQ; subject to 25% variation
-
Standards: Not specified in tender data
-
Delivery: From last date of original delivery order; extendable per option clause
Terms & Conditions
-
Option Clause: 25% quantity variation during and after contract at contracted rates
-
Delivery: Calculated extension time with minimum 30 days, starting from last original order date
-
Eligibility: No liquidation or bankruptcy; bidder undertakings required
Important Clauses
Delivery Terms
Delivery period commences from the last date of original delivery order; extended time uses (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
Option Clause
Purchaser may increase/decrease quantity up to 25% of bid/contract quantity during placement and currency of the contract
Bidder Eligibility
Bidder must not be under liquidation or similar proceedings; must upload an undertaking confirming financial standing
Bidder Eligibility
-
No liquidation or court receivership
-
Non-bankrupt financial status with verifiable statements
-
Ability to tolerate 25% variation in contracted quantity
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | TECHMART SYSTEMS COMPANY PRIVATE LIMITED Under PMA | Item Categories : Consumables for Digital Duplicators,Consumables for Digital Duplicators | |
| L2 | SRI SAI ENTERPRISES Under PMA | Item Categories : Consumables for Digital Duplicators,Consumables for Digital Duplicators | |
| L3 | IRIS SPECTRA PRIVATE LIMITED Under PMA | Item Categories : Consumables for Digital Duplicators,Consumables for Digital Duplicators |
Contract / Result Documents 1
Please sign in or create an account to view contract details and download result documents.
Tender Data
Bid Details
Quantity
96
Category
Consumables for Digital Duplicators
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Consumables for Digital Duplicators (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vijay Kumar Yadav | 110001,Ministry of Railways, Railway Board, Rail Bhavan, Rafi Marg, New Delhi | New Delhi | Delhi | 110001 | 48 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-9970337.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply
Financial statements / balance sheets
EMD submission proof (as per tender terms)
Technical bid document (compliance statements)
OEM authorization or manufacturer certification (if applicable)
Undertaking confirming financial standing (no liquidation/cending proceedings)
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for Railway Board digital duplicator consumables tender in New Delhi?
Bidders should submit GST, PAN, experience certificates, financials, and EMD as per terms. Ensure undertaking confirming no liquidation, and provide technical compliance statements. Prepare for a 25% quantity variation and delivery timelines starting from the original delivery order date.
What documents are required for Railway Board consumables bid in Delhi?
Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD proof, technical bid, OEM authorizations if applicable, and an undertaking confirming financial solvency and absence of liquidation.
What are the delivery terms for Railway Board digital duplicator supplies?
Delivery starts from the last date of the original delivery order; extension time is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, and a possible 25% quantity increase during the contract.
What is the EMD requirement for this tender in New Delhi?
The tender data does not specify an EMD amount; bidders should confirm the exact EMD or security deposit in the tender portal and prepare funds accordingly with proper documentation.
What eligibility criteria must bidders meet for Railway Board procurement in Delhi?
Bidders must not be under liquidation or undergoing court receivership, must provide an undertaking confirming financial stability, and be capable of delivering consumables compatible with digital duplicators as per contract terms.
How can bidders prepare for quantity variation in this Railways tender?
Bidders should forecast needs for up to 25% more or fewer consumables, ensure pricing remains fixed in the contract, and plan for delivery extensions if orders expand or retract during the contract term.
What are the key terms and penalties for non-compliance in this tender?
Key terms include adherence to the option clause, delivery schedule, and financial disclosures. While exact penalties are not specified, suppliers should anticipate performance-based expectations and maintain compliance with the bidder undertakings.
Where can I find the exact submission deadlines for this tender in New Delhi?
The tender data provided does not include dates. Bidders should monitor the Railway Board tender portal for bid opening and submission deadlines, and ensure readiness of all required documents and undertakings before the stated cut-off.