GEM

Security Printing And Minting Corporation Of India Limited HVAC & PCB Component Procurement Madhya Pradesh 2025

Posted

28 Oct 2025, 06:24 pm

Deadline

28 Nov 2025, 03:00 pm

Location

HOSHANGABAD , MADHYA PRADESH

Progress

Issue28 Oct 2025, 06:24 pm
AwardPending
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Quantity

100

Category

REMOTE

Bid Type

Two Packet Bid

Tender Overview

Security Printing And Minting Corporation Of India Limited invites bids for a diversified assortment of remote HVAC and electronic assemblies including CONDENSER COPPER COIL H19 L30, CONDENSER COPPER COIL H26 L36, CONDENSER MOTOR, ROOM TEMPERATURE SENSOR, EVAPORATOR TEMPERATURE SENSOR, SWING MOTOR, DISPLAY PCB, MAIN PCB, BLOWER, AC INDOOR UNIT PCB BOX TYPE CAPACITOR, ROTARY COMPRESSOR R22 Cap 2 TR, ROTARY COMPRESSOR R22 Cap 1.5 TR, ROTARY COMPRESSOR R410A, and BLOWER MOTOR. Deliverables must be routed to Security Paper Mill Narmadapuram (M.P.) on an FOR basis with GST included. The procurement scope spans 15 listed items with a combined, non-discrete quantity framework (BOQ shows 15 items but exact quantities are not disclosed). The project emphasizes adherence to SPMCIL procurement guidelines (GIT GCC v3.0) and LD terms. Unique clauses include a 25% option to increase quantity and LD at 0.5% per week up to 10%. This tender targets OEM-grade HVAC and control electronics components for plant uptime.

Technical Specifications & Requirements

  • Product/service category: HVAC components, PCB assemblies, control electronics, motors, and compressors for Security Paper Mill facilities.
  • Delivery terms: F.O.R. Security Paper Mill Narmadapuram (Duly Unloaded); destination: Security Paper Mill, Narmadapuram, MP 461005.
  • Pricing basis: Prices must be quoted inclusive of GST and all costs (packing, forwarding, freight, insurance) on an FOR destination basis.
  • Contractual terms: Liquidated Damages at 0.5% per week of delayed price, max 10% for delays; TDS u/s 194Q applicable; GCC/GIT Version 3.0 clauses apply.
  • Documentation: Compliance with ATC terms; bidders must upload required certificates and documents; reference to GIT and GCC links for full terms.
  • Special conditions: 25% quantity flex in original or extended period; delivery computation follows the stated formula with a minimum 30 days.
  • Standards/quality: No explicit standards listed in the available data; bidders should verify OEM and component certifications during bid submission.

Terms, Conditions & Eligibility

  • EMD / security: Amount not disclosed in the provided data; bidders must examine the tender documents for exact EMD values and submission method.
  • Delivery timeline: Delivery period not explicitly stated; extended delivery terms exist under the option clause, with LD penalties outlined.
  • Payment terms: GST inclusive pricing; payment terms align with GCC/GIT of SPMCIL Procurement Manual Version 3.0.
  • Documentation: Mandatory certificate uploads; GST/PAN/experience and financials likely required per standard SPMCIL bids.
  • Compliance: Adherence to GIT 3.0 and GCC 3.0; TDS u/s 194Q applicability; FOR destination delivery to Madhya Pradesh.
  • Warranty/penalties: LDs for late delivery; no explicit warranty terms stated in the available data.

Key Specifications

    • Product/service names: CONDENSER COPPER COIL H19 L30, CONDENSER COPPER COIL H26 L36, CONDENSER MOTOR, ROOM TEMPERATURE SENSOR, EVAPORATOR TEMPERATURE SENSOR, SWING MOTOR, DISPLAY PCB, MAIN PCB, BLOWER, AC INDOOR UNIT PCB BOX TYPE CAPACITOR, ROTARY COMPRESSOR R22 Cap 2 TR, ROTARY COMPRESSOR R22 Cap 1.5 TR, ROTARY COMPRESSOR R410A, BLOWER MOTOR
    • Delivery location: FOR Security Paper Mill Narmadapuram (M.P.)
    • Price basis: GST-inclusive, packing, forwarding, freight & insurance charges included
    • LD clause: 0.5% of delayed price per week, max 10%
    • Quantity flexibility: 25% increase/decrease in bid quantity and during contract currency
    • Policy references: SPMCIL Procurement Manual Version 3.0 (GIT & GCC)

Terms & Conditions

  • Delivery to Security Paper Mill Narmadapuram, MP with FOR basis and GST included

  • Acceptance of 0.5% weekly LD up to 10% maximum for delays

  • 25% quantity variation allowed and extended delivery period terms

  • Compliance with GIT 3.0 and GCC 3.0; TDS u/s 194Q applicability

Important Clauses

Payment Terms

Prices must be quoted inclusive of GST and all costs; payment terms aligned to GCC/GIT 3.0 with applicable tax deductions as per section 194Q.

Delivery Schedule

Delivery period is flexible under the option clause; additional time calculated as (Increased quantity / Original quantity) × Original delivery period, min 30 days; may extend to original period.

Penalties/Liquidated Damages

0.5% of delivered price per week of delay, part thereof; cap at 10% of the delayed goods/services.

Bidder Eligibility

  • Experience in supplying HVAC components and PCB assemblies to government or public sector entities

  • GST registration and financial capabilities to support GST-inclusive pricing

  • Ability to meet FOR destination delivery to Madhya Pradesh and comply with GCC/GIT 3.0

Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 REMOTE As per technical Specification 6 ea [email protected] 90
2 CONDESNER COPPER COIL H19 L30 As per technical Specification 6 ea [email protected] 90
3 CONDESNER COPPER COIL H26 L36 As per technical Specification 6 ea [email protected] 90
4 CONDENSOR MOTOR As per technical Specification 6 ea [email protected] 90
5 ROOM TEMPERATURE SENSOR As per technical Specification 8 ea [email protected] 90
6 EVAPORATOR TEMPERATURE SENSOR As per technical Specification 8 ea [email protected] 90
7 SWING MOTOR As per technical Specification 8 ea [email protected] 90
8 DISPLAY PCB As per technical Specification 6 ea [email protected] 90
9 MAIN PCB As per technical Specification 6 ea [email protected] 90
10 BLOWER As per technical Specification 4 ea [email protected] 90
11 AC INDOOR UNIT PCB BOX TYPE CAPACITOR As per technical Specification 15 ea [email protected] 90
12 ROTARY COMPRESSOR R22 Cap 2 TR As per technical Specification 5 ea [email protected] 90
13 ROTARY COMPRESSOR R22 Cap 1.5 TR As per technical Specification 5 ea [email protected] 90
14 ROTARY COMPRESSOR R410A As per technical Specification 5 ea [email protected] 90
15 BLOWER MOTOR As per technical Specification 6 ea [email protected] 90

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for HVAC/PCB procurement

4

Financial statements or turnover details

5

EMD/Security deposit documents

6

Technical bid documents and bill of materials

7

OEM authorizations or approvals (if applicable)

8

Certificates of conformity or quality assurances (as required by ATC)

Frequently Asked Questions

How to bid for HVAC components tender in Madhya Pradesh mp 2025

Bidders must submit GST, PAN, experience certificates, financials, EMD as per ATC, and technical compliance documents. The tender requires FOR delivery to Security Paper Mill Narmadapuram, MP with GST-inclusive pricing and LD penalties. Ensure OEM authorization if applicable and verify GCC/GIT 3.0 terms before submission.

What documents are required for the SPMCIL mp tender

Required documents include GST certificate, PAN card, experience certificates for HVAC/PCB supply, financial statements, EMD documents, technical bid, and OEM authorizations if applicable. Upload all certificates as per ATC and the bid document to avoid rejection.

What are the delivery terms for the SPMCIL Security Paper Mill bid

Delivery is on an FOR basis to Security Paper Mill Narmadapuram, MP 461005. Prices must include GST, packing, forwarding, freight, and insurance. The LD clause applies at 0.5% per week up to a 10% maximum for delays.

What is the LD clause in the mp equipment tender

Liquidated Damages are 0.5% of the delayed price per week, or part thereof, with a maximum deduction of 10% of the delayed goods or services. This applies if delivery or performance is late beyond the agreed delivery period.

Which standards or GCC terms apply to this SPMCIL tender

The tender is governed by the GCC and GIT Version 3.0 of the SPMCIL Procurement Manual. Contractors must comply with these terms, including payment, delivery, and documentation requirements, and TDS u/s 194Q as applicable.

How to handle quantity changes under the option clause

The Purchaser may increase or decrease the quantity by up to 25% of bid quantity at contract placement and during the currency at contracted rates. Delivery time scales with (increased/original quantity) × original period, minimum 30 days.

What components are included in the item list for the mp bid

The item list covers CONDENSER COPPER COIL H19 L30, H26 L36, CONDENSER MOTOR, ROOM TEMP SENSOR, EVAPORATOR TEMP SENSOR, SWING MOTOR, DISPLAY PCB, MAIN PCB, BLOWER, AC INDOOR UNIT CAPACITOR, ROTARY COMPRESSORS (R22 2 TR, R22 1.5 TR), ROTARY COMPRESSOR R410A, and BLOWER MOTOR; quantities unspecified in the BOQ.