Forest Department Madhya Pradesh Desktop Computers Tender Chhatarpur MP 2026 - ISI/ISO Compliant, OEM Turnover 3 Years
Bid Publish Date
07-Aug-2026, 7:43 pm
Bid End Date
17-Aug-2026, 8:00 pm
Location
Progress
Key Highlights
- • Functional Service Centre requirement in MP for carry-in warranty
- • 25% quantity variation allowed during and after contract award
- • OEM turnover criteria applies for bunch bids
- • On-site warranty option may relax service centre requirement
- • Delivery period calculated from original last delivery date with minimum extension
- • Turnover demonstrated via audited balance sheets or CA/Cost Accountant certificate
Tender Overview
The procurement focal point is the Forest Department Madhya Pradesh for Entry and Mid Level Desktop Computers located in Chhatarpur, Madhya Pradesh (471001). The tender contemplates flexible quantity handling with an option clause allowing up to 25% quantity variation at contracted rates, and a delivery timeline tied to the original order with extended periods per calculation. Bidders must meet turnover criteria and OEM turnover thresholds, with documented financials and service capabilities. A key differentiator is the mandatory presence of a Functional Service Centre in the state of every consignee location for carry-in warranty, or equivalent on-site warranty terms. This tender targets vendors capable of supplying standard desktop configurations under government procurement norms, with emphasis on compliance, responsiveness, and post-sale support.
Technical Specifications & Requirements
- Product category: Desktop computers (Entry and Mid Level)
- Delivery & quantity flexibility: 25% additional quantity allowance at contracted rates; delivery period adjusts per formula with a minimum extension, subject to overall original delivery time.
- Financials: Minimum average annual turnover for last 3 years; include audited balance sheets or CA/Cost Accountant certificate; OEM turnover requirement applies to bundled bids.
- Service & support: Functional Service Centre in the State for carry-in warranty; on-site warranty may negate this requirement.
- Compliance: OEM validation, post-warranty support, and location-specific service readiness; no explicit BOQ items exist.
- Documentation: Upload turnover proofs, OEM certifications, and service capabilities with bid.
Terms, Conditions & Eligibility
- EMD/security deposit: Not specified in data; bidders must prepare per tender norms.
- Turnover criteria: Last 3 years’ average turnover; applies to both bidder and OEM for bunch bids.
- Delivery terms: Delivery schedule linked to last delivery order date with possible extension as per option clause.
- Warranty/Support: Carry-in vs on-site warranty; service centres required if carry-in.
- Documentation: GST, PAN, audited financials, turnover certificates, and OEM authorizations may be required.
- The buyer reserves right to modify quantities up to 25% during contract; adherence to standard procurement terms is mandatory.
Key Specifications
-
Desktop computer: Entry and Mid Level class
-
Quantity flexibility: up to 25% variation
-
Delivery timeline: as per original delivery order with extended period rules
-
Warranty: carry-in vs on-site terms; service centre in MP required for carry-in
-
Financials: 3-year turnover evidence; OEM turnover criteria
Terms & Conditions
-
25% quantity variation allowed at bid quantity
-
Functional state-wise service centre requirement
-
3-year turnover criteria for bidder and OEM
Important Clauses
Delivery & Quantity Clause
Delivery period starts from last date of original order with options to extend; increased quantity time is proportional to (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.
Turnover & OEM Turnover
Bidder and OEM must meet minimum average annual turnover over last 3 financial years; documentary evidence required with bid.
Service & Support
Functional Service Centre in MP required for carry-in warranty; on-site warranty may waive this; establishment within 30 days if not present at bid time.
Bidder Eligibility
-
3-year average turnover meeting bid document criteria
-
OEM turnover criteria met for the primary product category
-
Functional service presence in Madhya Pradesh or capability to establish within 30 days
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Asha Infotech Under PMA | Make : acer Model : Veriton S2690G | 16-08-2026 19:49:38 | |
| 2 | SWASTIK ENTERPRISES Under PMA | Make : acer Model : Veriton S2690G | 16-08-2026 19:00:44 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SWASTIK ENTERPRISES( MSE Social Category:SC ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L2 | Asha Infotech( MSE Social Category:OBC ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer |
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
12
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Chhatarpur
Delivery Pincodes
471001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Naresh Chandra Patidar | 471001,Office of Divisional Forest officer Chhatarpur | Chhatarpur | Madhya Pradesh | 471001 | 2 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9727497.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Audited financial statements or CA/Cost Accountant turnover certificate for last 3 years
OEM authorization if bidding as an agent
Proof of service capability and state-wise service centre availability
Product technical compliance certificates (if any) and warranty terms
Experience certificates for similar desktop supply (if available)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for desktop computers tender in Chhatarpur MP?
Bidders must submit GST, PAN, audited turnover certificates for last 3 years, and OEM authorizations. Provide proof of a functional MP service centre or plan to establish within 30 days. Ensure compliance with 25% quantity variation and delivery-extension rules.
What documents are required for MP forest desktop tender bid?
Required documents include GST certificate, PAN, audited financial statements or CA turnover certificate, OEM authorization, service capability proof in Madhya Pradesh, and any applicable warranty certificates or testing reports for desktop configurations.
What is the delivery timeline and quantity flexibility?
Delivery starts per last delivery order date; quantity may be increased by up to 25% during or mid-contract at contracted rates; extension time is (Increased quantity / Original quantity) × Original period, with a minimum of 30 days.
What turnover criteria apply to bidders and OEMs?
Both bidder and OEM must show minimum average turnover over the last 3 financial years; use certified audited balance sheets or CA/Cost Accountant certificates. If the bidder is newly formed, turnover is calculated from the date of incorporation.
What warranty/service requirements exist for MP desktops tender?
Carry-in warranty requires a Functional Service Centre in MP; if not available, bidder must establish one within 30 days post-award. On-site warranty may negate the service centre need.
Are there any specific brand or standard requirements for desktops?
The tender data emphasizes OEM turnover and service capability; explicit IS/ISO brand or standard codes are not stated. Bidders should reference standard government procurement norms and provide any applicable compliance certificates with the bid.
Can the order quantity be reduced after award?
Yes, the purchaser reserves the right to decrease the quantity by up to 25% at the time of placement of contract and may adjust during the currency of the contract at contracted rates.
What is the bidding location and organizational context for this tender?
The procurement is led by the Forest Department, Madhya Pradesh, for desktop computers in Chhatarpur, MP, under government procurement norms with specific turnover and service requirements.