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Border Road Organisation Procurement TOR Security/Spare Parts Tender 2026 BRO Defence India

Bid Publish Date

25-Jul-2026, 8:44 am

Bid End Date

04-Aug-2026, 9:00 am

Location

SONITPUR , ASSAM
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Progress

Issue25-Jul-2026, 8:44 am
AwardPending
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Quantity

229

Category

ME654546,PLUG MAGNET

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM Authorization required for distributors
  • • 50% quantity option during and after placement of contract
  • • 2 years residual market life for offered products
  • • Shelf life minimum of 12 months at supply
  • • NDA and Manufacturer Authorization prerequisites
  • • GST/PAN/GSTIN documents, Cancelled Cheque and EFT Mandate
  • • Non-assignable and non-sub-contractable contract terms
  • • Delivery period adjustments formula with minimum 30 days

Categories 50

WORM PUMPS COMPRESSED AIR CRANKSHAFT ASSY HYDRAULIC POWER PACK RING PNEUMATIC PILLOW BLOCK GASKETS AND SEALS PLAIN BEARING WHEEL BEARING TUBE CLINKER GRINDER SENSOR MOBIL OIL SPROCKET FILTER RETAINERS GEAR BEARINGS BUSHINGS AND GEARS BEARING SHELL THRUST AIR GENERATOR PIN BUSH COUPLING LI-ION BATTERY HYDRAULIC PART WORM GEAR TURBINE PUMPS SUPPLY OF SCHOOL UNIFORM HYDRAULIC FILTERS KOPARAPAK EXHAUST SYSTEM RUBBER GASKET SEALS FLANGE FUEL FILTERS STRAINER CABLE AVIATION FUEL HYDRAULIC CYLINDER LUBE OIL WATER INTAKE SYSTEM SLEEVE COUPLINGS IRRIGATION PUMPS VALVE PARTS AND ACCESSORIES HARVESTER SEALING RING CENTRIFUGAL MACHINE MAGNET THRUST BEARING BEARING ROLLER BUSH

Tender Overview

The Border Road Organisation (BRO) under the Department of Defence invites bids for a broad product/service category with a total of 100 items in the BOQ. The scope references procurement through a standard government mechanism, including a potential 50% quantity option during contract execution and extended delivery calculations. Key requirements include ensuring products have at least a 2-year residual market life, maintaining shelf life of at least 1 year at delivery, and adherence to NDA and OEM authorization norms. The tender emphasizes non-obsolescence, manufacturer authorization, and a non-transferable contract framework. Location details are not disclosed in the provided data, but the procurement follows BRO’s customary public tender process with standard GST considerations. The bid landscape is shaped by the option clause, ensuring flexibility in quantity and delivery timelines, while binding terms safeguard confidential information and supply chain integrity. This opportunity targets suppliers of security equipment or related spares with OEM backing and compliant documentation.

Technical Specifications & Requirements

  • EMD/guarantee not explicitly listed; rely on standard BRO processes for bid security.
  • Option Clause: Purchaser may increase/decrease quantity by up to 50% at contract placement and during currency. Extended delivery period calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.
  • Shelf Life: Minimum usable shelf life at supply is 12 months.
  • GST/PAN/GSTIN: Bidders must provide GST and PAN; GST handling as per actuals or lower quoted rate.
  • Documentation: Provide PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; NDA on bidder letterhead; Manufacturer Authorization if bidding through an authorized distributor.
  • OEM/Manufacturer Authorization: Required where applicable; include OEM details.
  • Delivery/Assignment: Contract is non-assignable and non-sub-contractable without prior consent.
  • 2-year residual life: Offered products must not be End-of-Life before this period.

Terms, Conditions & Eligibility

  • NDA: Upload a Non-Disclosure Declaration on bidder letterhead; contract details remain confidential.
  • 2-year market life: Product offerings must remain market-present for at least 2 more years.
  • Shelf life: Minimum 1 year usable shelf life on supply date.
  • Document set: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM Authorization where required.
  • GST handling: Buyer reimburses GST at actuals or lower quoted rate.
  • Assignment/sub-contracting: Not allowed without prior written consent.
  • Delivery timeline mechanics: Original delivery period governs time extension rules; minimum 30 days for extensions.
  • Shelf life verification: Supplier must attest shelf life at delivery.
  • Arbitration/Legal: Compliance with applicable defence procurement norms.

Key Specifications

  • Product category: security equipment/spares (as per BOM/BOQ)

  • Minimum shelf life: 12 months at the point of supply

  • Warranty/AMC details not specified; rely on standard BRO terms

  • 2-year residual market life requirement for all offered items

  • Option quantity: up to 50% more or fewer items during contract

  • Delivery extension: (additional quantity / original quantity) × original delivery period, min 30 days

Terms & Conditions

  • 50% quantity variance right for BRO with extension rules

  • Mandatory OEM authorization and NDA submission

  • Minimum 12-month shelf life and 2-year market life guarantee

  • GST/PAN/GSTIN and EFT Mandate required for bidder setup

Important Clauses

Payment Terms

GST handling based on actuals or lower quoted rate; no explicit advance terms provided

Delivery Schedule

Delivery period linked to original order date; extended period follows option clause math with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; standard BRO defence procurement penalties may apply

Bidder Eligibility

  • Must provide PAN and GSTIN

  • OEM authorization if bidding through distributor

  • Compliance with 2-year residual market life requirement

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Delivery Details

Max Delivery Days

45

Delivery Locations

1

Delivery Cities

SONITPUR

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-SONITPURSONITPUR--145-

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENTBORDER ROADS ORGANISATION

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Documents 5

GeM-Bidding-9532987.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 100 Items Sign in for GEM prices

#1

ME654546,PLUG MAGNET

ME654546,PLUG MAGNET

1 nos Delivery: 45 days
#2

MF665007,PLUG DRAI 20

MF665007,PLUG DRAI 20

1 nos Delivery: 45 days
#3

ID205379 ID379579,OIL SEAL

ID205379 ID379579,OIL SEAL

1 nos Delivery: 45 days
#4

ID205380,OIL SEAL

ID205380,OIL SEAL

1 nos Delivery: 45 days
#5

ID205390,SNAP RING DRIVE PINION

ID205390,SNAP RING DRIVE PINION

1 nos Delivery: 45 days
#6

ID205378,BEARING DRIVE PINION 40.40

ID205378,BEARING DRIVE PINION 40.40

1 nos Delivery: 45 days
#7

ID205389,SNAP RING MAIN SHAFT

ID205389,SNAP RING MAIN SHAFT

1 nos Delivery: 45 days
#8

ID312017,PILOT BEARING

ID312017,PILOT BEARING

1 nos Delivery: 45 days
#9

ID330948,WASHER 4TH 5TH HUB LOCK

ID330948,WASHER 4TH 5TH HUB LOCK

1 nos Delivery: 45 days
#10

ID203706,SYNCRONISER RING

ID203706,SYNCRONISER RING

2 nos Delivery: 45 days
#11

ID202557 ,BALL SYNCHRO HCV

ID202557 ,BALL SYNCHRO HCV

3 nos Delivery: 45 days
#12

ID205556,POPPET TERRA 25

ID205556,POPPET TERRA 25

6 nos Delivery: 45 days
#13

ID202558,SPRING 2ND 3RD SYNCHRO HCV

ID202558,SPRING 2ND 3RD SYNCHRO HCV

3 nos Delivery: 45 days
#14

ID311458,5TH GEAR ASSY

ID311458,5TH GEAR ASSY

1 nos Delivery: 45 days
#15

ID205294,BEARING SLEEVE 5TH GEAR 6 SPEED

ID205294,BEARING SLEEVE 5TH GEAR 6 SPEED

1 nos Delivery: 45 days
#16

ID205295,THRUST WASHER 4TH GEAR

ID205295,THRUST WASHER 4TH GEAR

1 nos Delivery: 45 days
#17

ID205560,CLUTCH BODY RING TERRA 25

ID205560,CLUTCH BODY RING TERRA 25

2 nos Delivery: 45 days
#18

ID205561,INNER FING TERRA 25

ID205561,INNER FING TERRA 25

2 nos Delivery: 45 days
#19

ID205562,CLUTCH CONE TERRA 25

ID205562,CLUTCH CONE TERRA 25

2 nos Delivery: 45 days
#20

ID205555,SYNCHRO RING

ID205555,SYNCHRO RING

2 nos Delivery: 45 days
#21

ID205563,BLOCK TERRA 25

ID205563,BLOCK TERRA 25

3 nos Delivery: 45 days
#22

ID304915,UPPER PIN BALL TERRA 25

ID304915,UPPER PIN BALL TERRA 25

3 nos Delivery: 45 days
#23

ID304612,CLUTCH BODY RING TERRA 25

ID304612,CLUTCH BODY RING TERRA 25

2 nos Delivery: 45 days
#24

ID304614,CLUTCH CONE TERRA 25

ID304614,CLUTCH CONE TERRA 25

2 nos Delivery: 45 days
#25

ID304613 ID337416,INNER RING TERRA 25

ID304613 ID337416,INNER RING TERRA 25

2 nos Delivery: 45 days
#26

ID205557,RING TERRA 25

ID205557,RING TERRA 25

3 nos Delivery: 45 days
#27

ID304611,POPPET TERRA 25

ID304611,POPPET TERRA 25

3 nos Delivery: 45 days
#28

ID205558,BALL TERRA 25

ID205558,BALL TERRA 25

3 nos Delivery: 45 days
#29

ID208870,THRUST WASHER REV GEAR

ID208870,THRUST WASHER REV GEAR

1 nos Delivery: 45 days
#30

ID200453,BEARING DRIVE PINION HCV

ID200453,BEARING DRIVE PINION HCV

1 nos Delivery: 45 days
#31

ID307112,COMPANION FLANGE

ID307112,COMPANION FLANGE

1 nos Delivery: 45 days
#32

ID205048,O RING COM FLANGE

ID205048,O RING COM FLANGE

1 nos Delivery: 45 days
#33

ID325497,SENSOR RING

ID325497,SENSOR RING

1 nos Delivery: 45 days
#34

ID304917,SPRING TERRA 25

ID304917,SPRING TERRA 25

3 nos Delivery: 45 days
#35

ID304916,LOWER PIN BALL TERRA 2

ID304916,LOWER PIN BALL TERRA 2

3 nos Delivery: 45 days
#36

ID205299,SPACER WORM GEAR

ID205299,SPACER WORM GEAR

2 nos Delivery: 45 days
#37

ID200379,SNAP RING, DRIVE PINION HCV

ID200379,SNAP RING, DRIVE PINION HCV

1 nos Delivery: 45 days
#38

ID205631,BEARING ROLLER 40.40 MAV E2

ID205631,BEARING ROLLER 40.40 MAV E2

1 nos Delivery: 45 days
#39

ID205418,WASHER REV IDLER GEAR

ID205418,WASHER REV IDLER GEAR

2 nos Delivery: 45 days
#40

ID200383,O RING REV.GEAR SHAFT HCV

ID200383,O RING REV.GEAR SHAFT HCV

1 nos Delivery: 45 days
#41

IB002162,DIA 21 OIL SEAL

IB002162,DIA 21 OIL SEAL

1 nos Delivery: 45 days
#42

MF665540,CAP SEALING 30

MF665540,CAP SEALING 30

1 nos Delivery: 45 days
#43

ID205740,SPACER

ID205740,SPACER

1 nos Delivery: 45 days
#44

IP306641,GASKET PTO

IP306641,GASKET PTO

1 nos Delivery: 45 days
#45

IA354612,KING PIN HCV STANDARD

IA354612,KING PIN HCV STANDARD

2 nos Delivery: 45 days
#46

IA329474,BUSH KING PIN,HCV

IA329474,BUSH KING PIN,HCV

4 nos Delivery: 45 days
#47

IA334110,THURST BEARING KP, STANDARD

IA334110,THURST BEARING KP, STANDARD

2 nos Delivery: 45 days
#48

IA333117,SHIM,KING PIN HD 0.6MM THK

IA333117,SHIM,KING PIN HD 0.6MM THK

1 nos Delivery: 45 days
#49

IA333118,SHIM,KING PIN HD 0.65MM THK

IA333118,SHIM,KING PIN HD 0.65MM THK

1 nos Delivery: 45 days
#50

IA205465,GASKET KING PIN TOP HCV

IA205465,GASKET KING PIN TOP HCV

2 nos Delivery: 45 days
#51

IA202437,KING PIN PLATE

IA202437,KING PIN PLATE

2 nos Delivery: 45 days
#52

IA333296,KING PIN OIL SEAL

IA333296,KING PIN OIL SEAL

1 nos Delivery: 45 days
#53

IA202443,KING PIN BTM PLATE O RING

IA202443,KING PIN BTM PLATE O RING

2 nos Delivery: 45 days
#54

IA205481,BOTTOM PLATE KING PIN HCV

IA205481,BOTTOM PLATE KING PIN HCV

2 nos Delivery: 45 days
#55

IA202434,COTTER PIN FR, AXLE HCV

IA202434,COTTER PIN FR, AXLE HCV

2 nos Delivery: 45 days
#56

IA335043,BEARING, FRONT HUB INNER

IA335043,BEARING, FRONT HUB INNER

2 nos Delivery: 45 days
#57

IA341833,OUTER BEARING MATCH SET FRONT

IA341833,OUTER BEARING MATCH SET FRONT

2 nos Delivery: 45 days
#58

IC355768,BUMP STOPPER, FRONT AXLE HCV

IC355768,BUMP STOPPER, FRONT AXLE HCV

2 nos Delivery: 45 days
#59

IA324143,END ASSY SEALED LH M30X1.5

IA324143,END ASSY SEALED LH M30X1.5

1 nos Delivery: 45 days
#60

IA324110,END ASSY SEALED RH M30X1.5

IA324110,END ASSY SEALED RH M30X1.5

1 nos Delivery: 45 days
#61

IB003224,NIPPLE GREASE, FRONT AXLE

IB003224,NIPPLE GREASE, FRONT AXLE

4 nos Delivery: 45 days
#62

IA340056,STOPPER BOLT

IA340056,STOPPER BOLT

2 nos Delivery: 45 days
#63

MF430125,NUT 16 6T

MF430125,NUT 16 6T

2 nos Delivery: 45 days
#64

IA000174,ISLOTTED NUT CASTLE 16 MCV

IA000174,ISLOTTED NUT CASTLE 16 MCV

1 nos Delivery: 45 days
#65

IA203416,OIL SEAL HUB FRONT WHEEL HCV

IA203416,OIL SEAL HUB FRONT WHEEL HCV

2 nos Delivery: 45 days
#66

IA342100,CAP, WHEEL FRONT

IA342100,CAP, WHEEL FRONT

2 nos Delivery: 45 days
#67

IA342101,GASKET, HUB CAP

IA342101,GASKET, HUB CAP

1 nos Delivery: 45 days
#68

MF140223,FLANGE SCREW

MF140223,FLANGE SCREW

10 nos Delivery: 45 days
#69

IB001206,WASHER SPRING M10

IB001206,WASHER SPRING M10

20 nos Delivery: 45 days
#70

MF140221,BOLT FLANGE 8X1.25X12 7T

MF140221,BOLT FLANGE 8X1.25X12 7T

4 nos Delivery: 45 days
#71

MF430122,NUT 10

MF430122,NUT 10

10 nos Delivery: 45 days
#72

MB035278,WASHER

MB035278,WASHER

5 nos Delivery: 45 days
#73

IA301090,BOLT FR WHEEL HUB HCV MAV

IA301090,BOLT FR WHEEL HUB HCV MAV

5 nos Delivery: 45 days
#74

IA301086,WHEEL NUT ASSY HCV MAV SIZE A F 32

IA301086,WHEEL NUT ASSY HCV MAV SIZE A F 32

5 nos Delivery: 45 days
#75

IA215578,OIL SEAL HUB REAR OUTER HCV

IA215578,OIL SEAL HUB REAR OUTER HCV

2 nos Delivery: 45 days
#76

IF000466,OIL SEAL HUB REAR INNER 30.25

IF000466,OIL SEAL HUB REAR INNER 30.25

2 nos Delivery: 45 days
#77

ID308830,BREATHER ASSEMBLY

ID308830,BREATHER ASSEMBLY

1 nos Delivery: 45 days
#78

IA203458,OIL SEAL HCV TAIL PINION

IA203458,OIL SEAL HCV TAIL PINION

1 nos Delivery: 45 days
#79

IA203086,GASKET REAR AXLE SHAFT HCV

IA203086,GASKET REAR AXLE SHAFT HCV

1 nos Delivery: 45 days
#80

IA210985,FILLER PLUG, REAR AXLE HSG HCV

IA210985,FILLER PLUG, REAR AXLE HSG HCV

1 nos Delivery: 45 days
#81

IA210984,DRAIN PLUG RR AXLE HSG HCV

IA210984,DRAIN PLUG RR AXLE HSG HCV

1 nos Delivery: 45 days
#82

IA203465,NUT SELF LOCKING

IA203465,NUT SELF LOCKING

1 nos Delivery: 45 days
#83

IP301150,RETURN LINE FILTER

IP301150,RETURN LINE FILTER

1 nos Delivery: 45 days
#84

IP312972,SPARE SEAL KIT

IP312972,SPARE SEAL KIT

2 nos Delivery: 45 days
#85

ID341126,UNIT PACK, 2040L, RELUBE UNIT PACK

ID341126,UNIT PACK, 2040L, RELUBE UNIT PACK

2 nos Delivery: 45 days
#86

ID313103,FLANGE COUPLING 2040

ID313103,FLANGE COUPLING 2040

1 nos Delivery: 45 days
#87

ID304911,BOLT M12X1.25X45

ID304911,BOLT M12X1.25X45

4 nos Delivery: 45 days
#88

ID304913,NUT SELF LOCKING M12X1.25

ID304913,NUT SELF LOCKING M12X1.25

8 nos Delivery: 45 days
#89

ID341947,AIR FILTER, PRIMARY

ID341947,AIR FILTER, PRIMARY

1 nos Delivery: 45 days
#90

ID341946,AIR FILTER, SAFETY

ID341946,AIR FILTER, SAFETY

1 nos Delivery: 45 days
#91

ID341945,GASKET O RING

ID341945,GASKET O RING

1 nos Delivery: 45 days
#92

ID301958,FUEL STRAINER MAV COWL

ID301958,FUEL STRAINER MAV COWL

1 nos Delivery: 45 days
#93

ID340113,FUEL WATER SEPARATOR ASSY

ID340113,FUEL WATER SEPARATOR ASSY

1 nos Delivery: 45 days
#94

IC415902,PVC TUBE

IC415902,PVC TUBE

1 nos Delivery: 45 days
#95

IA212089,GASKET

IA212089,GASKET

1 nos Delivery: 45 days
#96

MF450006,PLAIN WASHER 10

MF450006,PLAIN WASHER 10

2 nos Delivery: 45 days
#97

IA339555,SUCTION PIPE ASSY

IA339555,SUCTION PIPE ASSY

1 nos Delivery: 45 days
#98

IE314595,TIE CABLE L 360MM

IE314595,TIE CABLE L 360MM

10 nos Delivery: 45 days
#99

ID340673,PIPE ASSY, FUEL SUCTION

ID340673,PIPE ASSY, FUEL SUCTION

1 nos Delivery: 45 days
#100

ID340678,FUEL PIPE RETURN ASSY

ID340678,FUEL PIPE RETURN ASSY

1 nos Delivery: 45 days

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Required Documents

1

PAN Card

2

GSTIN certificate

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

Non-Disclosure Declaration on bidder letterhead

6

Manufacturer Authorization / OEM authorization

7

GST compliance statements and turnover proof (as applicable)

Frequently Asked Questions

Key insights about ASSAM tender market

What documents are required for BRO security equipment tender 2026?

Bidders must submit PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, NDA on bidder letterhead, and Manufacturer Authorization where applicable. Include OEM details and turnover documentation as required by terms. This ensures eligibility and smooth bid processing for BRO procurement.

How does the 50% quantity option affect BRO tender delivery?

The purchaser may adjust quantity up to 50% at contract placement and during the currency. Delivery extension is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days; original delivery period governs extension logic.

What are the shelf life and market life requirements for BRO bids?

Products must have at least 12 months usable shelf life at the time of supply and a minimum 2-year residual market life so the OEM will still support the item beyond the contract period.

What standards or authorizations are mandatory for BRO security bids?

Mandatory OEM authorization if bidding through an authorized distributor, plus NDA compliance. Ensure ISI/ISO standards or other specified certifications are satisfied if invoked by item BOQ; provide proof with bid submission.

When is GST applied for BRO procurement and how is it calculated?

GST handling follows actuals or the lower quoted rate; BRO will reimburse GST accordingly. Bidders must provide GSTIN and ensure GST is reflected accurately in the bid price.

What are the key eligibility criteria for BRO item suppliers?

Suppliers must meet 2-year residual market life for offerings, provide OEM authorization, supply NDA, and submit PAN/GSTIN with EFT details. Items must be non-obsolete and maintain delivery commitments per the contract.

How to prepare for BRO bid submission and NDA requirements?

Prepare NDA on your letterhead, gather PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization. Ensure all documents are current and aligned with TERMS for vendor code creation and compliance checks by BRO.

What is the impact of non-sub-contracting clauses in BRO bids?

Contracts cannot be assigned or subcontracted without prior written consent. Ensure your bid clearly identifies authorized manufacturing sources and confirms you will execute all work directly or with approved partners.

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