IIM Department of Higher Education Office Suite Software Tender 2026 – License, Cloud Storage & OEM Support
Progress
Quantity
280
Bid Type
Two Packet Bid
Key Highlights
- • Vendor must provide OEM authorization or dealer authorization with complete contact details
- • 25% quantity variation right during contract execution and extended delivery time calculation
- • EMD amount of ₹27,000; ensure conformity with payment terms
- • Data Sheet must precisely reflect product specifications to avoid rejection
- • 3 years government procurement experience required for bidder or OEM
- • IS/standards or specific certifications are not listed; verify in Data Sheet
- • Non-assignment and non-sub-contract clauses require buyer consent
Categories
1
Tender Overview
Indian Institute Of Management (IIM) inviting bids for an Office Suite Software license package with cloud storage options under the Department of Higher Education. The bid references License Types and Licensing Option details, plus an Office Suite bundle and cloud storage capacity. The EMD is ₹27,000. The scope includes data sheet alignment with product specifications and a requirement for OEM authorization when applicable. The procurement expects eligibility criteria to be met by bidders with prior government experience and a data sheet mismatch risk if parameters don’t align. A 25% quantity variation option is included, with extension timing calculated relative to the original delivery window. Unique OEM authorizations and non-assignment clauses are clearly stated. This tender targets bidders capable of supplying licensed software with ongoing support and optional cloud storage, within a government purchasing framework in 2026.
Technical Specifications & Requirements
- Office Suite Package/Software contains components as defined by the vendor and licensing scope
- Licensing Option and Types of License likely covering standard perpetual/subscription models (to be clarified in Data Sheet)
- Cloud Storage Provided (in GB) as part of the license bundle
- Support and Upgrade Details: options for updates/patches and version upgrades for defined periods (0 avoided unless specified)
- Data Sheet of product offered must be uploaded and matched to technical parameters
- OEM Authorization required for distributors; ensure vendor credentials and authorizations are in place
- Data Sheet mismatch may lead to bid rejection; ensure alignment with BOQ/Specifications
- EMD: ₹27,000; ensure payment terms and submission documents align with Terms
- Ensure compliance with any explicit government procurement standards in the Data Sheet
- 3 years experience in similar government procurements is implied through terms; prepare evidence accordingly
Terms, Conditions & Eligibility
- EMD: ₹27,000 forms; payment method as prescribed in tender terms
- Experience: bidder or OEM must have manufactured and supplied same/similar office software to central/state governments for 3 years with contract copies
- OEM Authorization: required if bidding via authorized distributor; provide OEM authorization details
- Data Sheet: mandatory upload; ensure data sheet matches product specifications
- Option Clause: quantity can increase/decrease by up to 25% during contract; delivery period adjustments follow a defined formula and minimum 30 days
- Non-Assignment/Sub-Contract: contract shall not be assigned/sub-contracted without prior written consent from buyer
- Warranty/Support: specify duration and scope for updates/patches; ensure compliance with OEM terms if applicable
- Payment Terms: follow procurement terms; details to be confirmed in supply contract
- Delivery: delivery schedule aligned with original delivery order and option period extension rules
Key Specifications
-
Office Suite Software with licensing scope and license types
-
Licensing Option details to be clarified in Data Sheet
-
Cloud Storage provision in GB specification
-
Number of years for support/patch updates (0 if not provided)
-
Number of years for version upgrades (0 if not provided)
-
Data Sheet alignment with product specifications
Terms & Conditions
-
EMD of ₹27,000 and data sheet alignment are mandatory
-
3 years government experience required or OEM equivalent
-
25% quantity variation allowed with extended delivery timelines
Important Clauses
Payment Terms
EMD of ₹27,000; payments terms to be defined in supply contract and bid documents
Delivery Schedule
Delivery period starts from last date of original delivery order; extension rules apply with minimum 30 days
Penalties/Liquidated Damages
Liability terms to be detailed in contract; LD provisions to be confirmed in final agreement
Bidder Eligibility
-
3 years of government or PSUs experience in supplying similar office software
-
Active OEM authorization for software if bidding via distributor
-
Financial stability demonstrated via documented statements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Office Suite Software (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Gaya
Delivery Pincodes
824234
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Abhishek Kumar | 824234,Indian Institute of Management Bodh Gaya | Gaya | Bihar | 824234 | 280 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9611818.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| SCOPE OF LICENSE | Types of License | 1 year Subscription |
| SCOPE OF LICENSE | Licensing Option | User Based |
| OFFICE SUITE | Office Suite Package/Software contains | Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Collaboration tool (features-Schedule meetings & Events,Video/ Audio Conferencing, Real time Document Co- Authoring/sharing), Note-Taking tool (features- create organize and share notes across devices), Email Management (features- send, and receive emails and manages contacts and Schedule Appointments & Events, Send Notifications & Reminders, Share & Sync Calendars), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation) |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) | 1, 3, 5 Or higher |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) | 1, 3, 5 Or higher |
| Cloud Storage | Cloud Storage Provided (in GB) | 1000.0 Or higher |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing 3 years of similar government supply
Financial statements or proof of financial stability
EMD payment document (receipt or DD/online transfer proof)
Data Sheet of the product offered
OEM authorization or distributor authorization with contact details
Technical bid documents as per tender terms
Corrigendum Updates
1 Update Update
Extended Deadline
04-Aug-2026, 4:00 pm
Opening Date
04-Aug-2026, 4:30 pm
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for the office suite software tender in India 2026 at IIM?
Bidders must submit the Data Sheet, GST and PAN, EMD ₹27,000, and OEM authorization if using a distributor. Ensure 3 years of relevant government supply experience and provide contract copies. Include data sheet alignment with product specs and comply with option-25% quantity variation terms.
What documents are required for the IIM office software bid 2026?
Required documents include GST certificate, PAN, experience certificates showing government supply, financial statements, EMD receipt, Data Sheet of the product, OEM authorization, and technical bid documents. Ensure alignment with tender terms and data sheet specifications to avoid rejection.
What are the licensing options and cloud storage details in this tender?
The tender references license types and licensing options with an Office Suite package plus Cloud Storage in GB. Exact GB capacity and license model (perpetual/subscription) will be clarified in the Data Sheet. Prepare to confirm OEM support and patch/upgrade terms within the stated period.
What is the EMD amount for the IIM procurement of office software?
The EMD is ₹27,000. Submit the payment proof along with bid documents. Ensure the EMD is valid through bid submission and maintain compliance with all payment-related tender terms.
What is the required government experience for bidders in this IT tender?
Bidders or OEMs must have supplied similar category products to central/state government or PSUs for 3 years prior to bid opening. Provide relevant contracts for each year and show quantity delivered in each year to verify eligibility.
How are delivery extensions calculated under the option clause?
Delivery extensions follow: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend time up to the original delivery period; ensure compliance with this calculation in contract execution.
What documents verify OEM authorization for distributors bidding this IT tender?
Submit an OEM authorization form/certificate with details: name, designation, address, email, and phone number of the OEM representative. This is mandatory when bidding through an authorized distributor to ensure supply chain integrity.
What data sheet specifics must align with the offered office software?
The Data Sheet must precisely reflect product specifications, licensing options, cloud storage capacity, and support terms. Any unexplained mismatch risks bid rejection; ensure parameter parity with the tender data sheet and product brochures.
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Documents 4
GeM-Bidding-9611818.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS