Directorate General of Foreign Trade Srinagar Laptop Printer Tender 2026 ISI/ISO Standards
Bid Publish Date
17-Feb-2026, 10:49 am
Bid End Date
20-Feb-2026, 11:00 am
Location
Progress
Key Highlights
- • DGFT Srinagar procurement for high-end laptops and multifunction printers
- • 25% quantity option clause during and after initial contract award
- • OEM cartridge compatibility and model-number specific consumables required
- • Q2 category products require factory pre-loaded OS and ISO/IEC conformity
- • Delivery extension logic: (Additional quantity / Original quantity) × Original delivery period with min 30 days
- • No BOQ items; procurement may involve multi-item per vendor with integrated support
Tender Overview
The Directorate General of Foreign Trade (DGFT) in Srinagar, Jammu & Kashmir invites bids for high-end laptops, multifunction printers, and associated toner cartridges/consumables. The procurement scope spans three product families: Q2 class laptops, Q2 multifunction printers (print/scan/copy), and printer consumables. Although exact quantities and estimated contract value are not disclosed, the tender includes a 25% quantity option clause and a flexible delivery window linked to the original delivery schedule. This procurement targets compliant hardware and consumables aligned with government IT standards, with emphasis on model compatibility and OEM-specific cartridges. Bidders should prepare for a potentially multi-item supply contract with delivery timing adjustments tied to order volumes.
Technical Specifications & Requirements
- Product categories: High End Laptop - Notebook (Q2), Multifunction Printer (Print, Scan, Copy) (Q2), Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
- Key capabilities: processor and memory details, factory pre-loaded OS, display size, storage capacity, print speed (A4/A3 ISO/IEC 24734), auto duplexing, and document handling features
- Printer compatibility: OEM model numbers, cartridge type, color/black ink, minimum yield, and original document feeder specifications
- Connectivity: standard interfaces and network options, printer class/brand alignment, and scanning/copying features
- Standards/compatibility: ensure OEM cartridges match printer model numbers and yield expectations; term alignment with government IT procurement norms
- Delivery/option: quantity variation allowed up to 25% during contract and extended delivery time calculations with a minimum 30 days
Terms, Conditions & Eligibility
- EMD/financial security: not specified in data; bidders should expect standard government EMD filings
- Delivery timeline: delivery period linked to last delivery order date with option-based extensions
- Payment terms: not specified; bidders should anticipate government payment terms post-delivery
- Documentation: GST, PAN, experience certificates, financials, OEM authorizations, and technical bid documents are typically required
- Warranty/AMC: not specified; bidders should verify standard DGFT warranty expectations and after-sales support
- Compliance: adhere to 25% quantity option clause and ensure contractual alignment with delivery extensions
Key Specifications
-
Product families: High End Laptop - Notebook (Q2); Multifunction Printer (Print, Scan, Copy) (Q2); Toner/Ink Cartridges and Consumables
-
Key specs should include: processor details, RAM, OS pre-loaded, display size, storage capacity, print speeds in PPM per ISO/IEC 24734, auto duplexing, paper handling capabilities, original document feeder type, main paper tray count, connectivity options
-
Cartridge/Consumable specifics: brand compatibility, cartridge type, color, model numbers, minimum yield (pages) as defined by OEM
-
Brand/OEM alignment for printers and consumables; model-number specificity required
-
Delivery terms: option to increase quantity up to 25% and calculate extra delivery time using the formula provided
Terms & Conditions
-
Option clause allows up to 25% quantity variation at purchase and during contract
-
Delivery period adjustments based on original schedule with minimum 30 days
-
Non-disclosed EMD/BD requirements; bidders should anticipate standard government norms
-
OEM authorization and model-number specific consumables mandatory
-
Payment terms to be confirmed; likely post-delivery with standard government norms
Important Clauses
Payment Terms
Payment terms to be confirmed; vendors should expect government payment after delivery per standard terms.
Delivery Schedule
Delivery window tied to the last date of the original delivery order; option-based extensions may apply with calculated timeline.
Penalties/Liquidated Damages
Standard government LDs applicable per delayed delivery or non-performance; exact rates to be specified in the final contract.
Bidder Eligibility
-
Experience in supplying government IT hardware and consumables
-
Demonstrated ability to provide OEM-authorized products
-
Financial capability to meet upfront or staged payments and EMD requirements
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | K S Enterprises Under PMA | Make : hp Model : HP 440 G10 i7 1355U Win11P 161SSD1 WIFI 14" | 19-02-2026 15:38:11 | |
| 2 | Smart Edge Techno Under PMA | Make : hp Model : HP 440 G10 i7 1355U Win11P 161SSD1 WIFI 14" | 19-02-2026 16:50:31 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | K S Enterprises Under PMA | Item Categories : High End Laptop - Notebook,Multifunction Printer (Print, Scan, Copy),Toner Cartridges / Ink Cartrid | |
| L2 | Smart Edge Techno Under PMA | Item Categories : High End Laptop - Notebook,Multifunction Printer (Print, Scan, Copy),Toner Cartridges / Ink Cartrid |
Tender Data
Bid Details
Quantity
3
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Laptop - Notebook (Q2) , Multifunction Printer (Print, Scan, Copy) (Q2) , Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Authority Records
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Documents 6
GeM-Bidding-8997146.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates from similar government/large-scale IT equipment supply
Financial statements demonstrating liquidity/turnover
EMD/Security deposit documents as per tender rules (if applicable)
Technical bid documents showing product specifications and OEM authorizations
OEM authorization letters for supplied laptops, printers, and consumables
Any ISO/IEC or other standard compliance certificates relevant to products
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Base Processor Number | For Higher Processor Or higher |
| Processor | Higher Processor Number | Intel Core i7-1355U, Intel Core i7-1365U, Intel Core 7 150U, Intel Core Ultra 7 155U, Intel Core Ultra 5 125U, Intel Core Ultra 7 165U, Intel Core i7-1280P, Intel Core Ultra 5 125H, Intel Core i7-12650H, Intel Core Ultra 5 135H, Intel Core i7-13620H, Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core 7 250U, Intel Core Ultra 5 225U, Intel Core Ultra 5 235U, Intel Core Ultra 7 255U, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16, 32 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.07 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 1024 |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for DGFT Srinagar laptop printer tender 2026?
Bidders should submit GST registration, PAN, experience certificates, financial statements, EMD, OEM authorizations, and technical bid documents as per terms. Ensure OEM compatibility for laptops, printers, and consumables, and confirm option-based quantity adjustments (up to 25%). Delivery terms depend on the last order date.
What documents are required for Srinagar DGFT procurement 2026?
Required documents typically include GST certificate, PAN, company financials, experience certificates for government projects, EMD/Security deposit, OEM authorization letters, and technical compliance sheets showing product specifications and model numbers for laptops, printers, and consumables.
What are the qualification criteria for DGFT printer tender in Kashmir?
Eligibility includes prior experience supplying government IT hardware, demonstrable OEM authorizations, adequate turnover or liquidity, and the capability to fulfill quantity variation up to 25% with extended delivery time as per contract terms.
What are the key technical specs for Q2 laptops and printers in this bid?
Key specs cover processor and memory (RAM), factory pre-loaded OS, display size, storage capacity, printing speed in PPM per ISO/IEC 24734, auto duplexing, paper handling, document feeder, connectivity, and cartridge type/yield for consumables; OEM model compatibility is essential.
When is delivery expected after order under this Srinagar tender?
Delivery commences from the last date of the original delivery order; if quantities rise, the additional time is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
What is the role of OEM authorizations in this procurement?
OEM authorizations prove that the supplier is approved to provide laptops, printers, and consumables; required to ensure model-number specific compatibility and warranty support in government contracts.
Which standards or certifications are needed for this DGFT tender?
Standards include OEM compatibility with specified models, and for consumables, model-number specific cartridges. While ISI/ISO isn't explicitly listed, vendors should align with standard government IT procurement requirements and quality certifications as applicable.
What is the significance of the 25% quantity option in this tender?
The option clause allows order quantity to vary by ±25% during contract execution, affecting delivery planning and pricing at contracted rates; bidders must factor this into production, inventory, and logistics planning.