Gujarat Sports Youth And Cultural Activities Department Event Management for Youth Artist Shibir Surat 2025-26

Tender Overview

Gujarat Sports Youth And Cultural Activities Department seeks professional Event Management Services for the Youth Artist Shibir (Drawing and Painting Shibir 2025-26) in Surat, Gujarat. Scope covers participation arrangements, venue development, and buyer premise setup over a 7-day period. The tender indicates a formal bid with EMD ₹15,000 via DD payable to the District Youth Development Officer, Tapi, Vyara, and requires presence of a local service office. The ATC enforces non-assignment, sub-contracting controls, and post-award DD-based performance security. A state-level MSE preference is offered under the procurement policy, enhancing eligibility for registered MSEs with online validation.

The opportunity emphasizes service availability within Gujarat, adherence to health/safety norms for non-toxic materials, and explicit liaison with the district authorities. Unique aspects include an 25% quantity/duration adjustment clause during contract issuance and after award. Bidders must maintain joint liability with sub-contractors and ensure timely hard-copy DD delivery post-award. Overall, the tender centers on event logistics, venue development, and participant management in a government-supported youth cultural initiative.

Technical Specifications & Requirements

• Product/Service: Event/Workshop/Exhibition management for a 7-day Youth Artist Shibir 2025-26 in Surat
• Location: Surat, Gujarat; Consignee state requires on-ground service office evidence
• Delivery/Duration: 7 days; quantity/duration may be adjusted up to 25% at contract issue and post-award
• EMD: ₹15,000 via Account Payee DD in favor of District youth development officer, Tapi, Vyara
• Payment Security: Post-award, performance security may be furnished as DD or PBG; hard copy to Buyer within specified days
• Compliance: Non-toxic materials if applicable; documentation and certificates must be uploaded with bid; office presence in state
• Purchase Preference: MSEs from Gujarat with valid Udyam registration and online credential validation
• Other: Sub-contracting requires prior written consent; ultimate liability remains with the principal bidder

Terms, Conditions & Eligibility

• EMD/Performance: EMD ₹15,000 via DD; post-award DD delivery within 15 days for performance security; PBG optional
• Contract Changes: Quantity/duration can adjust up to 25% at issue and post-award
• Liability: Bidder remains jointly liable with assignee/sub-contractor
• Documentation: Upload required certificates/documents; certificates missing lead to rejection
• Office Availability: Service provider must have an office within the consignees’ state
• MSE Preference: State-level MSEs with valid Udyam Registration receive procurement preference
• Submissions: Hard copy DD delivery to Buyer within 5 days of bid end/opening; scanned DD proof uploaded with bid