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Western Coalfields Limited PPE Spare Parts Tender Yavatmal Maharashtra 2026 ISI/MSE Preference

Bid Publish Date

09-Jan-2026, 5:50 pm

Bid End Date

19-Jan-2026, 6:00 pm

EMD

₹3,162

Value

₹19,86,296

Location

YAVATMAL , MAHARASHTRA

Progress

Issue09-Jan-2026, 5:50 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

417

Category

MOTOR 24VDC 3by4 HP Part No. EEC16N703

Bid Type

Two Packet Bid

Key Highlights

  • • CRITICAL: EMD amount of ₹3,162; online RTGS/PAYMENT options via SBI, Branch WANI
  • • CRITICAL: 25% quantity variation right for both initial order and during currency of contract
  • • CRITICAL: MSE purchase preference eligibility with manufacturing proof; traders excluded
  • • CRITICAL: 63 distinct BOM items including EEC24T860, EEC16V807, G24N468, and EEC16N703
  • • CRITICAL: Delivery terms rely on last delivery order date; minimum additional time 30 days
  • • CRITICAL: Supply-only scope; no installation or after-sales service included

Tender Overview

Organization: Western Coalfields Limited (Coal India Limited subsidiary) in YAVATMAL, MAHARASHTRA. Product/service: SPARE PARTS KITs and accessories across multiple part numbers (EEC24T860 to 24H865 series, PLC controller G24N468, various hoses, seals, valves, and related components). Quantity/estimated value: 63 line items; estimated contract value ₹1,986,296.19; EMD ₹3,162. Scope: Supply-only contract for identified components, including specialized items like IS 550/ISO-9001 related parts where applicable, with option to increase quantity up to 25% during contract per buyer terms. Location: Yavatmal, Maharashtra (PIN 445001). Key differentiator: Broad BOM with multiple OEM part numbers; option-driven delivery timeline and MSE purchase preference. Unique aspects: Government procurement channel through GeM; emphasis on online EMD and RTGS/PBG payment mechanics.

Technical Specifications & Requirements

  • Category: Spare parts and assemblies for hydraulic/pneumatic systems (e.g., KIT SEAL HP MODELS EEC24T860, MOTOR 24VDC EEC16N703, VALVE PRESSURE RELIEF 3500 PSI EEC16V807).
  • Estimated value: ₹1,986,296.19; EMD: ₹3,162.
  • Delivery terms: Option clause allows ±25% quantity changes; delivery period calculated from last delivery order date; minimum extension rules apply.
  • Compliance: No explicit standalone specs; bidders should align with OEM part numbers and ensure compatibility with listed components; online EMD via RTGS; performance security via PBG is allowed.

Terms, Conditions & Eligibility

  • EMD: ₹3,162 via online transfer or RTGS (WCL WANI NORTH AREA). Include bid number and bidder name in transaction details.
  • Scope: Supply-only; no service elements included.
  • MSE Preference: Eligible for 25% reservation if bidder is manufacturer; traders excluded; documentation must prove manufacturing status.
  • Delivery: Quantities may be increased up to 25% during execution; delivery timeline from last original delivery order.
  • Payment: Online RTGS/PBG methods accepted; terms align with GeM GTC for online security.
  • Documents: GST, PAN, experience, financials, OEM authorizations, and technical compliance certificates as applicable.

Key Specifications

  • Product/service names and categories: spare parts and modules for hydraulic/pneumatic systems

  • Quantities: 63 items across BOM; scope value ₹1,986,296.19

  • EMD amount: ₹3,162

  • Experience requirements: prior supply of similar spare parts (specified by bidder in docs)

  • Quality/standards: ISI/ISO alignments implied by part numbers; ensure OEM compatibility

  • Delivery: 25% quantity option; delivery period computed from last original order date; minimum 30 days extension

Terms & Conditions

  • EMD ₹3,162 via online transfer; include bid number and bidder name

  • Delivery quantity can change up to 25% during contract

  • MSE purchase preference available for eligible manufacturers; traders excluded

Important Clauses

Payment Terms

Online RTGS/PBG accepted; payment terms aligned with GeM GTC; bid security via EMD ₹3,162

Delivery Schedule

Option to extend quantity by up to 25%; extension time calculated from last order date, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; penalties to be in line with GeM/Govt terms and delivery failures

Bidder Eligibility

  • Must be manufacturer of offered spare parts to avail MSE preference

  • Provide OEM authorizations if applicable

  • Demonstrate prior experience in supply of similar kit components

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Bill of Quantities (BOQ) 63 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 KIT SEAL HP MODELS Part No. EEC24T860 KIT SEAL HP MODELS Part No. EEC24T860 4 ea asaari.mahender 60
2 GAUGE PRESSURE FLUID Part No. EEC115523 GAUGE PRESSURE FLUID Part No. EEC115523 1 ea asaari.mahender 60
3 BRACKET HOSE TIE LADDER COATED Part No. EEC132570 BRACKET HOSE TIE LADDER COATED Part No. EEC132570 1 ea asaari.mahender 60
4 PLUG PIPE Part No. EEC100737 PLUG PIPE Part No. EEC100737 1 ea asaari.mahender 60
5 KIT DUST CAP Part No. EEC17L754 KIT DUST CAP Part No. EEC17L754 20 ea asaari.mahender 60
6 LDP5 VALVE METERED RIGID EXIST Part No. EEC256216 LDP5 VALVE METERED RIGID EXIST Part No. EEC256216 1 ea asaari.mahender 60
7 PIN PUMP Part No. EEC15F856 PIN PUMP Part No. EEC15F856 1 ea asaari.mahender 60
8 SPRING RETAINING Part No. EEC119778 SPRING RETAINING Part No. EEC119778 1 ea asaari.mahender 60
9 PLUG PIPE Part No. EEC101754 PLUG PIPE Part No. EEC101754 1 ea asaari.mahender 60
10 VALVE PRESSURE RELIEF 3500 PSI Part No. EEC16V807 VALVE PRESSURE RELIEF 3500 PSI Part No. EEC16V807 1 ea asaari.mahender 60
11 KIT VENT VALVE Part No. EEC77X540 KIT VENT VALVE Part No. EEC77X540 1 ea asaari.mahender 60
12 MOTOR REPLACEMENT Part No. EEC24T862 MOTOR REPLACEMENT Part No. EEC24T862 2 ea asaari.mahender 60
13 ROD CONNECTING Part No. EEC287395 ROD CONNECTING Part No. EEC287395 1 ea asaari.mahender 60
14 BRACKET GEAR BOX TO PUMP Part No. EEC16T167 BRACKET GEAR BOX TO PUMP Part No. EEC16T167 1 ea asaari.mahender 60
15 HOUSING GEAR Part No. EEC16T163 HOUSING GEAR Part No. EEC16T163 1 ea asaari.mahender 60
16 SEAL CONTROL BOX COVER Part No. EEC16U496 SEAL CONTROL BOX COVER Part No. EEC16U496 1 ea asaari.mahender 60
17 COVER CONTROL BOX Part No. EEC16N724 COVER CONTROL BOX Part No. EEC16N724 1 ea asaari.mahender 60
18 MOTOR 24VDC 3by4 HP Part No. EEC16N703 MOTOR 24VDC 3by4 HP Part No. EEC16N703 1 ea asaari.mahender 60
19 CYLINDER SPACER Part No. EEC16N718 CYLINDER SPACER Part No. EEC16N718 1 ea asaari.mahender 60
20 SEAL INTAKE Part No. EEC12V603 SEAL INTAKE Part No. EEC12V603 1 ea asaari.mahender 60
21 ROD DISPLACEMENT Part No. EEC16N719 ROD DISPLACEMENT Part No. EEC16N719 1 ea asaari.mahender 60
22 ROD SHOVEL 225 HP Part No. EEC15F296 ROD SHOVEL 225 HP Part No. EEC15F296 1 ea asaari.mahender 60
23 CABLE POWER STRIGHT 15 FEET Part No. EEC77X545 CABLE POWER STRIGHT 15 FEET Part No. EEC77X545 1 ea asaari.mahender 60
24 CABLE 6FT VENT VALVE Part No. EEC24N402 CABLE 6FT VENT VALVE Part No. EEC24N402 1 ea asaari.mahender 60
25 KIT SHROUD Part No. EEC24T866 KIT SHROUD Part No. EEC24T866 1 ea asaari.mahender 60
26 KIT CONTROL BOARD REPLACEMENT Part No. EEC24T867 KIT CONTROL BOARD REPLACEMENT Part No. EEC24T867 1 ea asaari.mahender 60
27 PLC CONTROLLER Part No. G24N468 PLC CONTROLLER Part No. G24N468 1 ea asaari.mahender 60
28 GASKET 32 OD Part No. EEC273220 GASKET 32 OD Part No. EEC273220 1 ea asaari.mahender 60
29 MUFFLER 3by8 Part No. EEC15M213 MUFFLER 3by8 Part No. EEC15M213 1 ea asaari.mahender 60
30 CYLINDER AIR MACHINED Part No. EEC73227 CYLINDER AIR MACHINED Part No. EEC73227 1 ea asaari.mahender 60
31 ROD DISPLACEMENT 50 1 Part No. EEC73231 ROD DISPLACEMENT 50 1 Part No. EEC73231 1 ea asaari.mahender 60
32 KIT CYLINDER SHOVEL Part No. EEC24J380 KIT CYLINDER SHOVEL Part No. EEC24J380 1 ea asaari.mahender 60
33 RETAINER SEAL AL Part No. EEC73234 RETAINER SEAL AL Part No. EEC73234 1 ea asaari.mahender 60
34 ROD PRIMING Part No. EEC73239 ROD PRIMING Part No. EEC73239 1 ea asaari.mahender 60
35 CYLINDER SPACER Part No. EEC73241 CYLINDER SPACER Part No. EEC73241 1 ea asaari.mahender 60
36 THROAT AND PISTON SEAL KIT Part No. 24H853 THROAT AND PISTON SEAL KIT Part No. 24H853 1 ea asaari.mahender 60
37 AIR PISTON REPLACEMENT KIT Part No. 24U230 AIR PISTON REPLACEMENT KIT Part No. 24U230 1 ea asaari.mahender 60
38 THROAT AND PISTON SEAL REPLACEMENT KIT Part No. 24H854 THROAT AND PISTON SEAL REPLACEMENT KIT Part No. 24H854 1 ea asaari.mahender 60
39 O RING AND SEAL REPLACEMENT KIT Part No. 24H856 O RING AND SEAL REPLACEMENT KIT Part No. 24H856 1 ea asaari.mahender 60
40 AIR PISTON REPLACEMENT KIT Part No. 24U984 AIR PISTON REPLACEMENT KIT Part No. 24U984 1 ea asaari.mahender 60
41 AIR VALVE REPAIR KITS Part No. 24H798 AIR VALVE REPAIR KITS Part No. 24H798 1 ea asaari.mahender 60
42 AIR VALVE SEAL KIT Part No. 24H851 AIR VALVE SEAL KIT Part No. 24H851 1 ea asaari.mahender 60
43 AIR VALVE END CAP KIT Part No. 24H852 AIR VALVE END CAP KIT Part No. 24H852 1 ea asaari.mahender 60
44 PILOT VALVE REPLACEMENT KIT Part No. 24H749 PILOT VALVE REPLACEMENT KIT Part No. 24H749 1 ea asaari.mahender 60
45 AIR VALVE REPLACEMENT KIT Part No. 24H848 AIR VALVE REPLACEMENT KIT Part No. 24H848 1 ea asaari.mahender 60
46 AIR MOTOR SERVICE KIT Part No. 24J757 AIR MOTOR SERVICE KIT Part No. 24J757 1 ea asaari.mahender 60
47 CLC 4400 CONTROLLER Part No. 24B591 CLC 4400 CONTROLLER Part No. 24B591 1 ea asaari.mahender 60
48 REPAIR KIT FIRE BALL 225 PUMP Part No. G246920 REPAIR KIT FIRE BALL 225 PUMP Part No. G246920 2 ea asaari.mahender 60
49 SOLENOID VALVE Part No. G114488 SOLENOID VALVE Part No. G114488 2 ea asaari.mahender 60
50 FRL UNIT Part No. G217072 FRL UNIT Part No. G217072 2 ea asaari.mahender 60
51 VENT ASSY Part No. G115121 VENT ASSY Part No. G115121 1 ea asaari.mahender 60
52 COMPLETE ELBOW FITTING 1by8 NPT Part No. EEC60251 COMPLETE ELBOW FITTING 1by8 NPT Part No. EEC60251 50 ea asaari.mahender 60
53 FERRULE 06L Part No. EEC60252 FERRULE 06L Part No. EEC60252 50 ea asaari.mahender 60
54 COUPLING NUT M6 Part No. EEC60253 COUPLING NUT M6 Part No. EEC60253 50 ea asaari.mahender 60
55 HOSE STUD FOR HOSE 8.4 Part No. EEC60254 HOSE STUD FOR HOSE 8.4 Part No. EEC60254 50 ea asaari.mahender 60
56 HOSE SLEEV POLYMATE HOSE OD 8.4MM Part No. EEC60255 HOSE SLEEV POLYMATE HOSE OD 8.4MM Part No. EEC60255 50 ea asaari.mahender 60
57 STRIGHT FITTING GE 06S 1by8 BSP Part No. EEC60256 STRIGHT FITTING GE 06S 1by8 BSP Part No. EEC60256 20 ea asaari.mahender 60
58 06L STR UNION Part No. EEC60257 06L STR UNION Part No. EEC60257 12 ea asaari.mahender 60
59 KIT DUST CAP Part No. EEC60259 KIT DUST CAP Part No. EEC60259 50 ea asaari.mahender 60
60 POLYMIDE HOSE 8.4 MM OD X 4 MM I.D 50MTR Part No. GHA8404 POLYMIDE HOSE 8.4 MM OD X 4 MM I.D 50MTR Part No. GHA8404 1 ea asaari.mahender 60
61 3 POINT MANIFOLD 3500 PSI Part No. EEC134363 3 POINT MANIFOLD 3500 PSI Part No. EEC134363 3 ea asaari.mahender 60
62 4 POINT MANIFOLD 3500 PSI Part No. EEC134364 4 POINT MANIFOLD 3500 PSI Part No. EEC134364 2 ea asaari.mahender 60
63 5 POINT MANIFOLD 3500 PSI Part No. EEC134365 5 POINT MANIFOLD 3500 PSI Part No. EEC134365 2 ea asaari.mahender 60

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of spare parts

4

Audited financial statements or financials

5

EMD submission proof (online RTGS/PBG)

6

Technical bid documents showing compliance to OEM part numbers

7

OEM authorizations or dealership certificates if applicable

Frequently Asked Questions

How to bid for Western Coalfields spare parts tender in Yavatmal 2026

Bidders must submit GST, PAN, experience certificates, and financials; include EMD ₹3,162 online; provide OEM authorizations if required; ensure 25% option clause readiness and that items align to listed part numbers such as EEC24T860 and EEC16V807.

What documents are required to participate in this tender in Maharashtra

Required documents include GST certificate, PAN, at least one prior similar supply certificate, financial statements, OEM authorization (if applicable), and scanned proof of online EMD submission; all documents must be uploaded with the bid.

What are the technical specifications for the listed kit parts in this tender

Product list includes 63 items with part numbers like EEC24T860 and EEC16V807; the scope is supply-only; ensure parts are OEM-compatible and match the exact part numbers to avoid disqualification; explicit standard references were not provided.

What is the EMD amount and payment method for this procurement

EMD is ₹3,162; bidders may pay online via RTGS to WCL WANI NORTH AREA, SBI, Branch WANI; upload scanned proof of transfer with the bid;Payment terms follow GeM GTC for online security deposits.

When is the quantity variation allowed for this supply contract

The purchaser reserves the right to increase the quantity up to 25% at the time of contract placement and during currency; extended delivery timing uses a formula based on original/extended quantities, with a minimum extension of 30 days.

What is the scope of supply for this tender in Yavatmal

Scope is strictly supply-only of listed spare parts and kits; no installation or service component is included; bidders should price the complete supply and ensure delivery of all 63 items per BOM.

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