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Central Railway Mumbai Printer Tender 2026 for Computer Printer (V2) with ISO/IEC Standards and 25% Quantity Variance

Bid Publish Date

03-Jul-2026, 1:25 pm

Bid End Date

07-Jul-2026, 11:00 am

Location

MUMBAI , MAHARASHTRA
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Progress

Issue03-Jul-2026, 1:25 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Central Railway procurement for Computer Printer (V2) in Mumbai, Maharashtra
  • • 25% quantity variation right during placement and currency of contract
  • • OEM Authorisation required: Manufacturer Authorization with full contact details
  • • Auto duplex printing capability and multiple paper sizes (A4/A3) implied by ISO/IEC 24734
  • • Connectivity options and included accessories to be clearly listed by bidder
  • • No BOQ items listed; confirm exact model, specifications, and quantities before bidding
  • • Delivery period adjustments tied to last/extended delivery date per option clause
  • • Compliance with standard government tender documentation and proof of OEM affiliation

Tender Overview

The Central Railway, part of Indian Railways, invites bids in Mumbai, Maharashtra for the procurement of a Computer Printer (V2) category device. The tender scope references generic printer specifications including print technology, print speed in ISO/IEC 24734 metrics for A4/A3 (mono/color), auto duplexing, and paper handling capabilities. Although exact quantities and estimated value are not disclosed, the presence of an option clause permits a ±25% variation in bid/contracted quantities, with delivery adjustments tied to last or extended delivery dates. A mandatory Manufacturer Authorization clause requires OEM/authorized service provider details to accompany bids. The BOQ lists zero items, signaling either a placeholder or a consolidated procurement package. This tender is positioned for suppliers with capable OEM partnerships and strong compliance documentation.

Technical Specifications & Requirements

  • Print Technology and Type of Printing: generic categories referenced; expect standard office printing performance
  • Paper Size: reference to multiple sizes (A4, A3) with mono/color speed metrics governed by ISO/IEC 24734
  • Operating System Compatibility: compatibility requirement implied; verify driver support and OS platforms
  • Auto Duplexing Printing: 2-sided printing capability
  • Main Paper Trays: number of trays unspecified; confirm configuration
  • Total Paper Tray Capacity (75 GSM): total capacity unspecified; require volume specification
  • Connectivity: connectivity options to be provided, including ports and wireless capabilities
  • Accessories Provided: list to be confirmed with vendor
  • Minimum Duty Cycle: monthly print volume threshold to be specified by bidder
  • Additional terms reference generic quality and service expectations; identify OEM branding, warranty, and service terms during bid submission.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract award and during currency, with delivery time adjusted proportionally (minimum 30 days)
  • Manufacturer Authorization: Bidders must submit OEM/authorized distributor details (name, designation, address, email, phone)
  • GST/PAN and financial credentials likely required; ensure submission readiness for standard government tender documents
  • Delivery terms, payment terms, and penalties are to be specified in final contract; bidders should prepare to align with Indian Railways procurement norms
  • The tender requires compliance with OEM authorisation and a clear delivery schedule once orders are released, with potential volume adjustments per the option clause

Key Specifications

  • Product category: Computer Printer (V2)

  • Print technology: not explicitly specified; verify during bid

  • Printing types: mono and color, as per ISO/IEC 24734

  • Paper sizes: A4 and A3 supported

  • Speed metrics: minimum print speeds per ISO/IEC 24734 (mono/color, A4/A3) to be provided

  • Duplex: Auto duplexing (2-sided) feature

  • Paper trays: number of main paper trays and total capacity at 75 GSM to be confirmed

  • Connectivity: standard connectivity and any wireless options to be specified

  • Duty cycle: minimum monthly print volume to be confirmed

Terms & Conditions

  • Option Clause permits ±25% quantity variation with adjusted delivery timelines

  • OEM Authorization required; bids must include supplier and OEM details

  • Delivery schedule to align with original/extended delivery period and minimum 30 days

  • BOQ shows no items; confirm exact device models and quantities before bid

  • Standard government tender documentation and compliance with Railways procurement rules

Important Clauses

Payment Terms

Payment terms to be defined in contract; bidders should expect milestone-based or after-delivery terms per standard Railways practices.

Delivery Schedule

Delivery period commences from last date of original delivery order; extended period may apply with proportional time increase.

Penalties/Liquidated Damages

Penalties or LD terms to be specified in final contract; ensure compliance with delivery commitments.

Bidder Eligibility

  • Authorized OEM or OEM-authorized distributor with verifiable authorization

  • Experience in supplying or maintaining computer printers for large organizations

  • Financial capability evidenced by annual turnover and financial statements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Computer Printer (V2) (Q2)

Authority Records

MINISTRY OF RAILWAYS

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Documents 3

GeM-Bidding-9547282.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor
Generic Print Technology Inkjet
Generic Type of Printing Colour
Generic Paper Size A3, A4 and Legal Or higher
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS, Windows Server
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM) 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing Auto Duplexing Printing (2-Sided Feature) Yes Or higher
Paper Handling Number of Main Paper Trays 1
Paper Handling Total Paper Tray Combined Capacity (Number) at 75 GSM 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000 Or higher
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity Accessories Provided USB Cable
Performance Minimum Duty Cycle (Number of Prints/Month) 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000, 1,00,001 to 1,50,000, 1,50,001 to 2,00,000, 2,00,001 to 2,50,000, 2,50,001 to 3,00,000 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (previous printer supply/maintenance projects)

4

Financial statements (balance sheet, P&L, turnover evidence)

5

EMD/Security deposit (if applicable by organization terms)

6

Technical bid documents (compliance statement, product data sheets)

7

OEM authorization / Manufacturer Authorization certificate with contact details

8

Product brochure including ISO/IEC 24734 capabilities and duplexing features

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid on the Central Railway printer tender in Mumbai?

Submit OEM authorization, GST, PAN, and financials; provide product data sheets showing ISO/IEC 24734 speeds, duplexing, and connectivity. Include OEM distributor details and comply with the 25% quantity variation clause during delivery. Ensure tender documents align with Railways procurement norms.

What documents are required for the printer bid in Maharashtra?

Required documents include GST certificate, PAN, experience certificates for printer supply, financial statements, OEM authorization, technical bid, and product data sheets detailing print speeds and duplex capability. Prepare EMD/Security if applicable and confirm bidder eligibility per terms.

What are the technical specifications for the printers in this Railways tender?

Expect support for A4 and A3 sizes, mono/color ISO/IEC 24734 speeds, auto duplexing, multiple paper trays, and standard connectivity. Precise speeds and tray capacities will be finalized; bidders must submit data sheets proving ISO/IEC 24734 compliance and duplex functionality.

When is the delivery window for the Central Railway printer contract?

Delivery period is tied to the last date of the original delivery order, with potential extension via the option clause. Additional time follows a formula based on increased quantity, minimum 30 days, subject to contract terms.

What is required for OEM authorization in this Railways tender?

Submit a Manufacturer Authorization certificate including the OEM name, contact details, address, designation, email, and phone number. The certificate must accompany the bid to demonstrate direct supplier authorization.

What are the key eligibility criteria for bidders in this tender?

Eligible bidders must demonstrate OEM authorization, relevant printer supply/maintenance experience, GST registration, PAN, and financial statements. They should also provide technical data sheets confirming ISO/IEC 24734 capabilities and the required connectivity features.

What is the role of the 25% quantity variation clause in bids?

The purchaser may adjust quantities by ±25% at order placement and during contract currency. Delivery extensions are calculated by a formula, ensuring minimum 30 days, enabling scale-up or scale-down without renegotiating core rates.

What standards and certifications are expected for the printer bid in Mumbai?

While exact model-specific standards are to be validated, bids should demonstrate compliance with ISO/IEC 24734 speed testing, and OEM certifications. Include product data sheets and any BIS/ISI certifications if applicable to the selected printer model.

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