Indian Army Wall Mounted AC & Electrical Installation Tender Maharashtra 2026 ISO 9001 Compliant
Bid Publish Date
09-Oct-2026, 7:53 pm
Bid End Date
19-Oct-2026, 8:00 pm
Location
Progress
Key Highlights
- • ISO 9001 certification required for bidder or OEM
- • 25% quantity expansion right during contract and currency periods
- • Material Test Certificate mandatory with supply; buyer lab acceptance criteria
- • Functional Service Centre required in each consignee state or established within 30 days
- • Escalation Matrix for Service Support must be provided
- • Bidders must provide BIS/type test certificates and OEM authorizations
- • Turnover evidence for last three financial years with audited statements or CA certificate
- • Delivery timeline tied to original last delivery order date; extended time formula
Tender Overview
The Indian Army under the Department Of Military Affairs seeks procurement and installation of a wall mounted air conditioning system, stabilizer (4 kVA), AC box, copper pipes, water drainage pipes, and copper cables with installation services. The tender emphasizes post-award quantity flexibilities up to 25% both for initial and currency periods, with delivery timelines keyed to the last delivery order. A minimum ISO 9001 certification is required for bidders or OEMs, plus documentary evidence of service centers and escalation matrices for after-sales support. The absence of BOQ items indicates a project-based, equipment-plus-installation scope, likely including on-site installation and commissioning at designated military locations. The procurement prioritizes certified quality, traceable material tests, and compliant supplier networks, with a strong emphasis on warranty and post-implementation service.
Technical Specifications & Requirements
- Standards: ISO 9001 certification for bidder or OEM; material test certificates required; BIS/type test/approval certificates as prescribed in product specs.
- Materials: Wall mounted AC unit, stabilizers (4 kVA), AC box, copper pipes, drainage pipes, copper cables; installation services included.
- Quality & Testing: Material Test Certificate to be sent with supply; buyer lab to determine acceptance.
- Support & Service: Functional service center in each consignee state (30 days to establish if not present); escalation matrix for service support.
- Financial: Minimum turnover criteria for the last three years; audited balance sheets or CA/Cost Accountant certificate required.
- Delivery: Delivery period linked to the last date of original delivery order; option to increase quantity up to 25% during contract.
- Warranty: On-site/carry-in warranty terms per goods, with service availability commitments.
Terms, Conditions & Eligibility
- EMD/Performance: Not explicitly stated in data; applicants must meet standard T&C and provide certificates.
- Experience & Turnover: Minimum average annual turnover as specified in the bid document; evidence via audited statements or CA certificate.
- Delivery & Payment: Delivery timing aligned to contract delivery period; payment terms TBA, contingent on service center establishment and documentary evidence.
- Documentation: Upload ISO 9001 certificate, BIS/type test certificates, material test certificates, OEM authorizations, and service center proof.
- Option Clause: Purchaser may increase quantity up to 25% and adjust delivery time using the defined formula.
- Warranty & Penalties: penalties/LDs not specified in data; standard warranty terms implied by service and certification requirements.
Key Specifications
-
Wall mounted Air Conditioner unit
-
Stabilizer: 4 kVA
-
AC box, copper pipes, water drainage pipes, copper cables
-
Installation and commissioning included
-
Material Test Certificate required with delivery
-
ISO 9001 certified bidder or OEM
Terms & Conditions
-
Quantity may be increased up to 25% during contract award and currency period
-
Bidder or OEM must hold ISO 9001 certification
-
Material Test Certificate to be submitted with supply and tested by Buyer’s lab
-
Functional Service Centre must exist in each consignee state or be established within 30 days
-
Escalation Matrix for service support must be provided
Important Clauses
Payment Terms
Payment terms to be confirmed on award; service center evidence required prior to payment release
Delivery Schedule
Delivery period starts from last date of original delivery order; option to extend with 30-day minimum constraint
Penalties/Liquidated Damages
Penalties to be defined in bid document; final LDs not stated in provided data
Bidder Eligibility
-
Must hold ISO 9001 certification (bidder or OEM)
-
Must provide material test certificates and BIS/type approvals as applicable
-
Must demonstrate a Functional Service Centre or capacity to establish within 30 days of award
Tender Data
Bid Details
Quantity
262
Category
Wall Mounted Air Conditioner
Bid Type
Two Packet Bid
Bid Validity
140 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
8
OEM Avg. Turnover
4
Past Performance
40 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Wall Mounted Air Conditioner , Stabilizer 4 KvA , AC Box , Copper pipe , Water drainage pipe , Copper cable , Installation
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
42
Pre-Bid & Qualification
Pre-Bid Date
13-10-2026 09:00:00
Pre-Bid Venue
130 SATA Regt bareilly cantt
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bareilly
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bareilly | Bareilly | - | - | 3 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-10013122.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
17
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Required Documents
ISO 9001 certification for bidder or OEM
Material Test Certificate to accompany supply
BIS licence, type test certificate, approval certificates as per product specifications
Evidence of Functional Service Centre in each consignee state or plan to establish within 30 days
Escalation Matrix with service contact numbers
Audited Balance Sheets or CA/Cost Accountant turnover certificate for last three years
GST registration certificate, PAN card, relevant experience certificates
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid in Indian Army wall mounted AC installation tender in 2026?
Bidders should verify ISO 9001 status, BIS/type certificates, and material test certificates. Prepare turnover evidence for last three years, establish a functional service center or plan within 30 days of award, and include an escalation matrix. Ensure compliance with 25% quantity flex is allowed and delivery aligns with last order date.
What documents are required for Indian Army procurement of AC components?
Submit ISO 9001 certificate, material test certificate, BIS/type test certificates, OEM authorization, GST certificate, PAN, audited turnover for three years, and proof of a functional service center or plan to establish within 30 days of award.
What are the technical standards for Army wall mounted AC procurement?
Bidders must provide ISO 9001 certification; material test certificates; BIS/type test certificates as prescribed; ensure IS 550 or equivalent standards are documented where applicable; provide service center escalation matrix and installation capabilities for on-site work.
When is the delivery period for the Army installation bid to start?
Delivery period commences from the last date of the original delivery order. If the option to increase quantity is exercised, the extended time uses the formula (Increase quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What is the role of service centers in this Army tender?
Bidder must have a functional service center in each consignee state; if not present, establish within 30 days of award. Payment is released after documentary evidence of the service center’s existence is submitted to the buyer.
What are the eligibility criteria for turnover in this procurement?
The bidder must show minimum average annual turnover over the last three financial years as specified in the bid document, supported by audited balance sheets or CA certificate indicating turnover values for the relevant period.
What are the ESCLATION and warranty expectations in this tender?
An escalation matrix must be provided for service support. Warranty requirements are tied to on-site or carry-in conditions for the supplied equipment; specifics are aligned to the product specification and supplier commitments.
What constitutes the quantity flex in this Army tender?
The Purchaser reserves the right to increase or decrease the quantity up to 25% of bid quantity at contract placement and during currency; extended delivery time follows the defined formula with a minimum 30 days.