MP Tribal Welfare Department Solar Water Heating System Tender Gwalior 2025 BIS IS 12976 IS 12933
Bid Publish Date
22-Nov-2025, 1:11 pm
Bid End Date
15-Dec-2025, 5:00 pm
EMD
₹30,000
Location
Progress
Quantity
9
Bid Type
Two Packet Bid
Categories
1
Tender Overview
Organization: Tribal Welfare and Scheduled Caste (SC) Department, Madhya Pradesh. Product: Solar Water Heating System (SWHS) compliant with IS 12976:1990 (Q3) and BIS approved. Location: GWALIOR, MADHYA PRADESH 474001. EMD: ₹30,000. Estimated value: not disclosed. Category: Solar water heating system; IS 12976:1990 standard; heat exchange compatibility; back-up electrical heater capacity specified. The bid emphasizes IS 12976/IS 12933 compliance, collector aperture metrics, and material specifications for collector box, absorber sheet, and hot water storage tank. Unique terms include an option clause allowing quantity variation up to 25% during and after contract, with delivery calculations based on original/extended periods. This tender targets suppliers with BIS/IS 12976 experience and SWHS manufacturing capability in MP. The ATC/EMD submission process mentions a DD payment option and hardcopy delivery within 5 days of bid end. Key differentiator is emphasis on constructional and generic SWHS aspects alongside heat exchanger and electrical back-up features.
Technical Specifications & Requirements
- Category: GENERIC; Standard: IS 12976:1990; BIS Approved; compatibility with Heat Exchange; rated LPD as a performance indicator; Warranty years unspecified.
- Constructional specifics: Aperture area (collector) in square meters; Electrical heater (Back up) capacity in kW; Make up tank capacity for SWHS with heat exchanger (liters); Cover plate type conforming to IS 12933/2003; materials for collector box, absorber sheet, hot water storage tank, and heat exchanger; number of electrical heaters provided.
- Emphasis on compliance with listed IS standards and material quality for long-term service. Documentation should prove BIS/ISI alignment and SWHS constructional integrity.
- EMD submission option: Demand Draft payable to Tribal Welfare and Scheduled Caste (SC) Department, GWALIOR, with scanned proof; hardcopy to be delivered within 5 days of bid end/opening.
Terms, Conditions & Eligibility
- EMD: ₹30,000 (via DD or online) per buyer terms; submit proof with bid.
- Delivery terms: Option clause allows ±25% quantity adjustment; delivery periods extend from last order date; extended time calculations specified.
- Payment terms: Not explicitly stated; DD-based EMD submission method described.
- Submission: GST/PAN/experience certificates and financial statements typically required; OEM authorizations may be needed per ATC.
- Mandatory compliance: IS 12976:1990 and IS 12933:2003 conformance; BIS approval required for SWHS components.
Key Specifications
-
IS 12976:1990 (Q3) compliance for Solar Water Heating System
-
BIS approved solar water heating system
-
Heat exchange compatibility with SWHS
-
Rated capacity in Litres per Day (LPD) specification
-
Aperture area of collector in square meters
-
Electrical back-up heater capacity in kW
-
Make-up tank capacity for SWHS with heat exchanger (liters)
-
Cover plate type per IS 12933/2003
-
Materials: collector box, absorber sheet, hot water storage tank, heat exchanger
-
Number of electrical heaters provided
Terms & Conditions
-
EMD amount ₹30,000; submit DD or online proof with bid
-
Quantity may vary ±25% during contract; extended delivery calculations apply
-
IS 12976:1990 BIS-approval and IS 12933/2003 cover specifications required
Important Clauses
Payment Terms
EMD of ₹30,000 via DD or online; payment terms not explicitly stated beyond EMD submission and DD option
Delivery Schedule
Option clause permits up to 25% quantity variation; delivery period calculated from last date of original order with minimum 30 days extension
Penalties/Liquidated Damages
Not explicitly detailed in provided terms; possible standard LDs per contract for late delivery likely applicable
Bidder Eligibility
-
Experience in supplying solar water heating systems or SWHS with heat exchangers
-
Demonstrated BIS/ISI certification or BIS approval for solar equipment
-
Financial capability with required statements and GST registration
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Solar Water Heating System as per IS 12976:1990 (Q3)
Authority Records
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Documents 4
GeM-Bidding-8618247.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | BIS Approved | No |
| GENERIC | Solar water Heating System Compatibility with Heat Exchange | Solar water Heating System with Heat Exchanger |
| GENERIC | Rated Capacity in Litres per Day (LPD) | 500 |
| GENERIC | Warranty (Years) | 8 Years |
| CONSTRUCTIONAL | Aperture area of collector , Sq. Meteres (Sq Meter) | 1.8 |
| CONSTRUCTIONAL | Electrical Heater ( Back up ) Capacity (kw) | 3 |
| CONSTRUCTIONAL | Capacity of Make up tank( SWHS with Heat Exchanger only ) (Ltrs) | 5.0 |
| CONSTRUCTIONAL | Type of Cover Plate conforming to IS 12933/2003 | Made up of Toughened Glass with thickness 4.00 mm minimum |
| CONSTRUCTIONAL | Material for Collector Box | Aluminium |
| CONSTRUCTIONAL | Material of sheet for absorber | Copper |
| CONSTRUCTIONAL | Material for Hot water storage Tank | any other Material with anticorrosive coating for hard water with chlroine components |
| CONSTRUCTIONAL | Material for Heat Exchanger | Copper |
| CONSTRUCTIONAL | Numbers of Electrical Heaters ( Back Up Type ) provided | 2 |
Required Documents
GST registration certificate
PAN card
Experience certificates of similar SWHS or solar heating projects
Financial statements (last 2-3 years)
EMD submission document (DD or proof of online payment)
Technical bid documents demonstrating IS 12976:1990 compliance
OEM authorization / manufacturer acknowledgment for solar equipment
Any BIS/ISI certification proof for SWHS components
Proof of delivery capability and after-sales support plan
Any ATC document issued by Buyer
Corrigendum Updates
1 Update Update
Extended Deadline
15-Dec-2025, 5:00 pm
Opening Date
15-Dec-2025, 5:30 pm
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | GALAXY ENTERPRISES & SERVICES Under PMA | Make : NA Model : ETC 500 LPD | 14-12-2025 20:47:21 | |
| 2 | GARV MARKETING SALES Under PMA | Make : NA Model : ETC 500 LPD | 14-12-2025 21:07:44 | |
| 3 | KAVYAM TRADERS Under PMA | Make : NA Model : ETC 500 LPD | 15-12-2025 15:40:15 | |
| 4 | Osho anand enterprises Under PMA | Make : NA Model : ETC 500 LPD | 11-12-2025 17:38:29 | |
| 5 | SUNRISE SOLAR PRIVATE LIMITED Under PMA | Make : SUNRISE Model : SUNRISE Solar Water Heating System 500 LPD | 10-12-2025 11:21:35 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | KAVYAM TRADERS Under PMA | Item Categories : Solar Water Heating System as per IS 12976:1990 | |
| L2 | GALAXY ENTERPRISES & SERVICES( MSE Social Category:OBC ) Under PMA | Item Categories : Solar Water Heating System as per IS 12976:1990 | |
| L3 | GARV MARKETING SALES( MSE Social Category:SC ) Under PMA | Item Categories : Solar Water Heating System as per IS 12976:1990 |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for solar water heating tender in Gwalior MP 2025?
Bidders must meet eligibility: BIS/ISI certification, IS 12976:1990 compliance, GST registration, PAN, and financial statements. Submit EMD ₹30,000 via DD or online, attach technical compliance for SWHS including heat exchanger compatibility and back-up heater capacity, and provide OEM authorization. Also follow the option clause for quantity variation.
What documents are required for MP tribal SWHS tender submission?
Required documents include GST certificate, PAN card, experience certificates for SWHS, financial statements, EMD proof (DD or online), ISO/BIS certificates, OEM authorization, and technical bid demonstrating IS 12976:1990 compliance; ensure IS 12933/2003 cover plate specification is met.
What are the technical standards for IS 12976 solar tender in MP?
Tenders require IS 12976:1990 compliance, BIS approval for SWHS, and IS 12933/2003 cover plate conformity. Specifications cover aperture area, LPD rating, back-up heater capacity, and material standards for collector box, absorber, and storage tank. Ensure heat exchanger compatibility for system efficiency and safety.
When is the delivery period for the Gwalior SWHS tender?
Delivery terms permit up to 25% quantity variation; delivery period starts from the last date of the original order and includes extended time following the option clause. If the original period is <30 days, the minimum extension equals the original period; otherwise extension follows calculated formula.
What is the EMD amount for the MP SWHS procurement?
The EMD amount is ₹30,000. Bidders may submit via Account Payee Demand Draft in favour of Tribal Welfare and Scheduled Caste (SC) Department GWALIOR, or provide online payment proof along with bid submission.
What is required for heat exchanger compatibility in SWHS bid?
Bidders must demonstrate heat exchanger integration with SWHS per IS 12976:1990, including make-up tank capacity, and electrical back-up heater details. Provide performance data for LPD, collector aperture area, and material specifications for storage tank and absorber to ensure compatibility.
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Documents 4
GeM-Bidding-8618247.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS