GEM

MP Tribal Welfare Department Solar Water Heating System Tender Gwalior 2025 BIS IS 12976 IS 12933

Bid Publish Date

22-Nov-2025, 1:11 pm

Bid End Date

12-Dec-2025, 5:00 pm

EMD

₹30,000

Location

GWALIOR , MADHYA PRADESH

Progress

Issue22-Nov-2025, 1:11 pm
AwardPending
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Quantity

9

Bid Type

Two Packet Bid

Categories 1

HEATING SYSTEM

Tender Overview

Organization: Tribal Welfare and Scheduled Caste (SC) Department, Madhya Pradesh. Product: Solar Water Heating System (SWHS) compliant with IS 12976:1990 (Q3) and BIS approved. Location: GWALIOR, MADHYA PRADESH 474001. EMD: ₹30,000. Estimated value: not disclosed. Category: Solar water heating system; IS 12976:1990 standard; heat exchange compatibility; back-up electrical heater capacity specified. The bid emphasizes IS 12976/IS 12933 compliance, collector aperture metrics, and material specifications for collector box, absorber sheet, and hot water storage tank. Unique terms include an option clause allowing quantity variation up to 25% during and after contract, with delivery calculations based on original/extended periods. This tender targets suppliers with BIS/IS 12976 experience and SWHS manufacturing capability in MP. The ATC/EMD submission process mentions a DD payment option and hardcopy delivery within 5 days of bid end. Key differentiator is emphasis on constructional and generic SWHS aspects alongside heat exchanger and electrical back-up features.

Technical Specifications & Requirements

  • Category: GENERIC; Standard: IS 12976:1990; BIS Approved; compatibility with Heat Exchange; rated LPD as a performance indicator; Warranty years unspecified.
  • Constructional specifics: Aperture area (collector) in square meters; Electrical heater (Back up) capacity in kW; Make up tank capacity for SWHS with heat exchanger (liters); Cover plate type conforming to IS 12933/2003; materials for collector box, absorber sheet, hot water storage tank, and heat exchanger; number of electrical heaters provided.
  • Emphasis on compliance with listed IS standards and material quality for long-term service. Documentation should prove BIS/ISI alignment and SWHS constructional integrity.
  • EMD submission option: Demand Draft payable to Tribal Welfare and Scheduled Caste (SC) Department, GWALIOR, with scanned proof; hardcopy to be delivered within 5 days of bid end/opening.

Terms, Conditions & Eligibility

  • EMD: ₹30,000 (via DD or online) per buyer terms; submit proof with bid.
  • Delivery terms: Option clause allows ±25% quantity adjustment; delivery periods extend from last order date; extended time calculations specified.
  • Payment terms: Not explicitly stated; DD-based EMD submission method described.
  • Submission: GST/PAN/experience certificates and financial statements typically required; OEM authorizations may be needed per ATC.
  • Mandatory compliance: IS 12976:1990 and IS 12933:2003 conformance; BIS approval required for SWHS components.

Key Specifications

  • IS 12976:1990 (Q3) compliance for Solar Water Heating System

  • BIS approved solar water heating system

  • Heat exchange compatibility with SWHS

  • Rated capacity in Litres per Day (LPD) specification

  • Aperture area of collector in square meters

  • Electrical back-up heater capacity in kW

  • Make-up tank capacity for SWHS with heat exchanger (liters)

  • Cover plate type per IS 12933/2003

  • Materials: collector box, absorber sheet, hot water storage tank, heat exchanger

  • Number of electrical heaters provided

Terms & Conditions

  • EMD amount ₹30,000; submit DD or online proof with bid

  • Quantity may vary ±25% during contract; extended delivery calculations apply

  • IS 12976:1990 BIS-approval and IS 12933/2003 cover specifications required

Important Clauses

Payment Terms

EMD of ₹30,000 via DD or online; payment terms not explicitly stated beyond EMD submission and DD option

Delivery Schedule

Option clause permits up to 25% quantity variation; delivery period calculated from last date of original order with minimum 30 days extension

Penalties/Liquidated Damages

Not explicitly detailed in provided terms; possible standard LDs per contract for late delivery likely applicable

Bidder Eligibility

  • Experience in supplying solar water heating systems or SWHS with heat exchangers

  • Demonstrated BIS/ISI certification or BIS approval for solar equipment

  • Financial capability with required statements and GST registration

Past Similar Tenders (Historical Results)

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GEM

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC BIS Approved No
GENERIC Solar water Heating System Compatibility with Heat Exchange Solar water Heating System with Heat Exchanger
GENERIC Rated Capacity in Litres per Day (LPD) 500
GENERIC Warranty (Years) 8 Years
CONSTRUCTIONAL Aperture area of collector , Sq. Meteres (Sq Meter) 1.8
CONSTRUCTIONAL Electrical Heater ( Back up ) Capacity (kw) 3
CONSTRUCTIONAL Capacity of Make up tank( SWHS with Heat Exchanger only ) (Ltrs) 5.0
CONSTRUCTIONAL Type of Cover Plate conforming to IS 12933/2003 Made up of Toughened Glass with thickness 4.00 mm minimum
CONSTRUCTIONAL Material for Collector Box Aluminium
CONSTRUCTIONAL Material of sheet for absorber Copper
CONSTRUCTIONAL Material for Hot water storage Tank any other Material with anticorrosive coating for hard water with chlroine components
CONSTRUCTIONAL Material for Heat Exchanger Copper
CONSTRUCTIONAL Numbers of Electrical Heaters ( Back Up Type ) provided 2

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates of similar SWHS or solar heating projects

4

Financial statements (last 2-3 years)

5

EMD submission document (DD or proof of online payment)

6

Technical bid documents demonstrating IS 12976:1990 compliance

7

OEM authorization / manufacturer acknowledgment for solar equipment

8

Any BIS/ISI certification proof for SWHS components

9

Proof of delivery capability and after-sales support plan

10

Any ATC document issued by Buyer

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for solar water heating tender in Gwalior MP 2025?

Bidders must meet eligibility: BIS/ISI certification, IS 12976:1990 compliance, GST registration, PAN, and financial statements. Submit EMD ₹30,000 via DD or online, attach technical compliance for SWHS including heat exchanger compatibility and back-up heater capacity, and provide OEM authorization. Also follow the option clause for quantity variation.

What documents are required for MP tribal SWHS tender submission?

Required documents include GST certificate, PAN card, experience certificates for SWHS, financial statements, EMD proof (DD or online), ISO/BIS certificates, OEM authorization, and technical bid demonstrating IS 12976:1990 compliance; ensure IS 12933/2003 cover plate specification is met.

What are the technical standards for IS 12976 solar tender in MP?

Tenders require IS 12976:1990 compliance, BIS approval for SWHS, and IS 12933/2003 cover plate conformity. Specifications cover aperture area, LPD rating, back-up heater capacity, and material standards for collector box, absorber, and storage tank. Ensure heat exchanger compatibility for system efficiency and safety.

When is the delivery period for the Gwalior SWHS tender?

Delivery terms permit up to 25% quantity variation; delivery period starts from the last date of the original order and includes extended time following the option clause. If the original period is <30 days, the minimum extension equals the original period; otherwise extension follows calculated formula.

What is the EMD amount for the MP SWHS procurement?

The EMD amount is ₹30,000. Bidders may submit via Account Payee Demand Draft in favour of Tribal Welfare and Scheduled Caste (SC) Department GWALIOR, or provide online payment proof along with bid submission.

What is required for heat exchanger compatibility in SWHS bid?

Bidders must demonstrate heat exchanger integration with SWHS per IS 12976:1990, including make-up tank capacity, and electrical back-up heater details. Provide performance data for LPD, collector aperture area, and material specifications for storage tank and absorber to ensure compatibility.