GEM

HQIDS Department of Military Affairs Cam Charger Recording Lead LED Bulb Extension Board Tender Darjeeling West Bengal 2025

Bid Publish Date

14-Dec-2025, 6:48 pm

Bid End Date

24-Dec-2025, 7:00 pm

Location

DARJEELING , WEST BENGAL

Progress

Issue14-Dec-2025, 6:48 pm
AwardPending
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Quantity

387

Category

Cam Charger

Bid Type

Two Packet Bid

Key Highlights

  • • Live demonstration of 22-item electrical goods required
  • • Option clause allows up to 25% quantity variation during contract
  • • Delivery extension formula with a 30-day minimum
  • • Final procurement decision rests with HOD
  • • Products span chargers, cables, sockets, bulbs, batteries and hand tools
  • • Inclusion of Belkin extension board as a named item
  • • No explicit EMD or payment terms published; confirm at bid stage
  • • Items may be returned at procurement committee’s discretion

Categories 25

DISCRETE COMPONENTS EXTENSION BOARD XLPE CABLE CLAMP METER SWITCH BOX CABLE ANVIL IMPACT WRENCH BULB POWER CABLE ELECTRICAL MEASURING AND TESTING EQUIPMENT DIGITAL TESTERS BAG SOCKET POWER BOX WIRING ASSEMBLY PEB ELECTRONIC TESTERS FILTER RETAINERS EXTENSION CORD POLYMERASE CHAIN REACTION PCR GEYSER MULTIMETERS SWITCH GEAR

Tender Overview

HQIDS (Department of Military Affairs) has issued a tender for a broad range of electrical items, including Cam Charger, Recording Lead, Dish TV Cable, Clamp Meter, Extension Board 6A & 16A, Gang Box Single Socket 6A/16A, Zero Watt Bulb, 3 Pin plug 6A/16A, Tool Bag, Led Bulb 9W, Insulation Tape, Gym Rope 6mm 30 m, Power Board, Extension Board Belkin, AA/AAA Rechargeable Batteries, Screw Driver Bit Set, Anvil, and File Set. Location is Darjeeling, West Bengal (734001) with 22 total items in the BOQ. The buyer reserves quantity variation up to 25% and extension of delivery time within the same contracted rates. Demonstration of items is mandatory; procurement committee may return items at its discretion; final decision rests with the HOD. This procurement targets government deployment needs and requires bidder readiness for live demonstrations. Unique clause emphasizes flexible quantity management and post-order delivery adjustment.

Target bidders should prepare to demonstrate capability, align with 22-item scope, and comply with the option-based delivery schedule to maximize contract alignment.

Key Specifications

  • Electrical items list: Cam Charger, Recording Lead, Dish TV Cable, Clamp Meter, Extension Board (6A, 16A), Gang Box (Single Socket 6A/16A), Zero Watt Bulb, 3 Pin plug (6A/16A), Tool Bag, LED Bulb 9W, Insulation Tape, Gym Rope 6mm 30 m, Power Board, Extension Board Belkin, AA/AAA Rechargeable Batteries, Screw Driver Bit Set, Anvil, File Set

  • BOQ total: 22 items; individual quantities not disclosed

  • Demonstration requirement for bidder; post-demo item return at procurement committee's discretion

  • Final decision by HOD; option clause permits quantity adjustment up to 25%

Terms & Conditions

  • Demonstration of items is mandatory for eligibility

  • Quantity can be increased up to 25% and delivery time extended accordingly

  • Final procurement decisions lie with the HOD; items may be returned at committee discretion

Important Clauses

Delivery Schedule

Delivery period extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended time may be used within contracted rates.

Payment Terms

Payment terms not specified in buyer terms; verify during bid submission; include known terms if provided at bid stage.

Penalties/Liquidated Damages

No explicit LD figures published; confirm any LD or warranty penalties during clarification.

Bidder Eligibility

  • Must demonstrate ability to supply 22 electrical items with live demonstration

  • Compliance with demonstration, returnability, and HOD final decision criteria

  • Ability to adhere to 25% quantity variation and extended delivery provisions

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Bill of Quantities (BOQ) 22 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Cam Charger Cam Charger 5 nos buyerweu24 15
2 Recording Lead Recording Lead 10 nos buyerweu24 15
3 Dish TV Cable Dish TV Cable 250 mtr buyerweu24 15
4 Clamp Meter Clamp Meter 1 nos buyerweu24 15
5 Extension Board 6A Extension Board 6A 6 nos buyerweu24 15
6 Extension Board 16A and 6A Extension Board 16A and 6A 3 nos buyerweu24 15
7 Gang Box Single Socket 6A Gang Box Single Socket 6A 10 nos buyerweu24 15
8 Gang Box Single Socket 16A Gang Box Single Socket 16A 10 nos buyerweu24 15
9 Zero Watt Bulb Zero Watt Bulb 15 nos buyerweu24 15
10 3 Pin plug 6A 3 Pin plug 6A 10 nos buyerweu24 15
11 3 Pin plug 16A 3 Pin plug 16A 10 nos buyerweu24 15
12 Tool Bag Tool Bag 1 nos buyerweu24 15
13 Led Bulb 9W Led Bulb 9W 5 nos buyerweu24 15
14 Insulation Tape Insulation Tape 10 nos buyerweu24 15
15 Gym Rope 6mm 30 mtr length Gym Rope 6mm 30 mtr length 1 nos buyerweu24 15
16 Power Board Power Board 4 nos buyerweu24 15
17 Extension Board Belkin Extension Board Belkin 5 nos buyerweu24 15
18 AA Rechargeable Bty AA Rechargeable Bty 8 nos buyerweu24 15
19 AAA Rechargeable Bty 1100 mh AAA Rechargeable Bty 1100 mh 20 nos buyerweu24 15
20 Screw Driver Bit Set Screw Driver Bit Set 1 set buyerweu24 15
21 Anvil Anvil 1 nos buyerweu24 15
22 File Set Small to Large File Set Small to Large 1 set buyerweu24 15

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates for similar electrical item supply

4

Financial Statements / Turnover details

5

EMD/Security deposit submission (as per tender guidance)

6

Technical bid documents and compliance certificates

7

OEM authorization letters (if required by terms)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to participate in HQIDS DMA tender in Darjeeling 2025 for electrical items

Bidders must submit mandatory documents (GST, PAN, experience, financials) and participate in an item demonstration. Ensure OEM authorizations if required, and provide evidence of capability to supply 22 listed items. The procurement committee reserves item acceptance; final decision rests with the HOD.

What documents are required for the HQIDS DMA tender in Darjeeling

Prepare GST certificate, PAN card, experience certificates for similar items, latest financial statements, EMD/security as applicable, technical bid documents, and OEM authorizations. Demonstration proof for items is mandatory; ensure all documents align with contract terms and delivery expectations.

What are the eligibility criteria for 22 electrical items tender in Darjeeling

Eligibility hinges on successful demonstration of all 22 items, willingness to accept 25% quantity variation, and compliance with final HOD decision. Ensure capability to deliver a range from Cam Chargers to LED Bulbs and tools; lack of proof may lead to rejection.

What are the technical requirements for LED Bulb 9W in this tender

Tender requires LED Bulb 9W within the 22-item scope; exact lumen rating and base type are not specified in data. Bidder should confirm wattage, luminous efficacy, and warranty terms during clarification and comply with safety norms in packaging and labeling.

When is delivery expected under the HQIDS DMA tender in Darjeeling

Delivery timing follows the option clause; original delivery period not specified. If quantity increases, extended period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What are the payment terms for HQIDS procurement in Darjeeling 2025

Payment terms are not explicitly stated in the provided data. Bidders should seek clarification during bid submission; prepare for standard public procurement terms, potentially including milestone-based or post-delivery payment and provide bank compliance details.

How to handle demonstration and item return in HQIDS tender in Darjeeling

Demonstration of items is mandatory; after demonstration, the procurement committee may return items at its discretion. Detailed criteria for return are not provided; bidders should document item conformity and readiness for replacement or adjustment during evaluation.

What is the scope of quantities in the 22-item BOM for HQIDS tender

BOQ lists 22 items with unspecified quantities; bidders should assume diverse requirement across categories ( chargers, cables, sockets, bulbs, batteries, tools). Prepare flexible pricing and inventory plans to accommodate potential quantity changes up to 25%.

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