South East Central Railway Duster Cotton Khadi Bleached IS 3777 Tender 2026

Tender Overview

The procurement is issued by South East Central Railway, an Indian Railways zone, for Duster, Cotton Khadi, Bleached (V2) conforming to IS 3777 (Q1) fabric. Scope is supply of Goods only, with an indicative emphasis on KVIC-restricted procurement and mandatory third-party NABL-compliant test reports. Delivery involves three consignees: Rajesh Kumar Tiwari, Motibagh Nagpur (quantity listed as 4,063), Prabhat Yadav, SMM TRS BSP Bilaspur (2,000), and Pratyush Mishra, Bhilai Electric Loco Shed Bhilai Marshalling Yard (2,035). Advance sample approval is required prior to bulk production; inspection by consignee after issue of a GeM contract; expectations include a replacement guarantee for unsatisfactory goods. The option clause grants quantity adjustments up to ±25% at contracted rates. Location mentions Nagpur, Bilaspur, and Bhilai as delivery points, with delivery timelines detailed in the ATC.

This tender underscores a KVIC-restricted fabric supply with IS 3777 compliance, and emphasizes pre-shipment testing, supplier responsibility for advance samples, and conditional delivery windows aligned to consignee requirements.

Technical Specifications & Requirements

• Product category: Duster fabric in Cotton Khadi, Bleached (V2), IS 3777 (Q1) compliant
• Quality attributes: Yarn quality and cloth weave as per fabric specification; Dimensions: L x W (cm) with ±1 cm tolerance
• Standards: IS 3777 for fabric quality; IS 550 not referenced; no ISO details provided
• Source restriction: Item restricted to be procured from KVIC; advance sample required before bulk manufacture; NABL-lab test report post-GeM contract issued
• Delivery & inspection: Inspection by consignee against Govt NABL lab test report; replacement guarantee if unsatisfactory; delivery schedule tied to consignees with days after order and completion windows
• Pricing & GST: GST applicability to be borne by bidder; bid price to include all costs; GST reimbursement per actuals or applicable rate, whichever is lower
• Documentation: GST, PAN, KVIC compliance, NABL test results, advance sample approvals, and consignment guarantee
• Delivery schedule: Specific start and completion windows per consignee; sample approval required prior to bulk production

Terms, Conditions & Eligibility

• Scope of supply: Only supply of goods; no manufacturing services
• GST handling: Bidders must determine GST applicability; reimbursement as per actuals or lower applicable rate
• KVIC restriction: Procurement restricted to KVIC-origin items; bidders must meet KVIC eligibility
• Inspection & testing: Consignee to inspect using NABL-approved lab test reports; post-contract sample approval required before bulk supply
• Advance samples: Successful bidder must obtain advance sample approval; sample-related costs borne by Seller unless otherwise stated
• Delivery commitments: Delivery schedule as per coverage order; penalties/extension governed by option clause (up to ±25% quantity adjustments)
• Warranty/guarantee: Replacement guarantee if goods fail quality tests; no explicit warranty period stated
• Documentation for bid: Submit GST certificate, PAN, experience certificates, financial statements, EMD documents, technical compliance certificates, OEM authorizations
• Financial terms: No explicit EMD amount disclosed; GST considerations as per rates; bid price must cover all costs including inspection and replacement guarantees