Invitation to Bid - 3 phase, 3.3 kV, 400 A, NFLP, DOL STARTER in TINSUKIA, ASSAM

Q1: How to participate in the Coal India Limited tender for electrical starters in 2025?
To participate in this tender, bidders must be registered on GeM and submit compliant bids through the portal before the deadline of August 6, 2025. Ensure all documents—such as OEM authorization, past performance certificates, technical datasheets, and bank details—are uploaded correctly. MSMEs and DPIIT startups can avail of exemption benefits for experience and turnover criteria upon providing valid supporting documents. The evaluation is based on total bid value, so competitiveness in pricing and compliance is key. For professional GeM registration, visit https://tenderai.in/services/gem-profile-registration. TenderAI also offers comprehensive support for bid preparation, documentation, and compliance, increasing your chances of success.

Q2: What are the eligibility requirements for supplying 3.3 kV, 400 A DOL starters to Coal India?
Applicants must have a minimum of 3 years of supply experience in similar electrical equipment to government or PSU organizations. MSMEs and startups registered with DPIIT are eligible for an exemption from this criterion if they meet technical standards. The supplier should also have a proven record of past performance, demonstrating successful delivery of equipment in the last three financial years. The OEM must hold certification for the offered product, and all documents must be uploaded within the bid submission window. Eligibility criteria are relaxed for Micro/Small Enterprises and startups to support domestic manufacturing. Refer to the official specifications document for detailed technical requirements.

Q3: How can MSEs benefit from this Coal India tender for electrical starters?
Micro and Small Enterprises (MSEs) can avail of significant benefits such as exemption from experience and turnover criteria upon providing necessary proof like Udyam Registration. They are also eligible for purchase preferences—up to 25% of the total order quantity—if their bid price is within 15% of the lowest bid. To claim these benefits, MSE bidders must upload valid registration certificates, manufacturing credentials, and comply with local content norms under the Make in India order. For better chances, ensure your registration and certifications are validated online, and your technical datasheets meet the specified standards.

Q4: What technical specifications must my electrical starter meet for the Coal India tender?
The starter must conform to the detailed specifications outlined in the official technical datasheet available here. Key parameters include voltage rating of 3.3 kV, rated current of 400 A, and compliance with NFLP and DOL starter standards. The equipment should meet safety, durability, and efficiency requirements aligned with Indian standards. Upload the Datasheet along with your bid to facilitate verification. Non-conforming technical parameters may lead to bid rejection.

Q5: How does the evaluation process work for this electrical starter tender in 2025?
Bids will be evaluated based on the total bid value, emphasizing cost-effectiveness and compliance with technical specifications. The evaluation process is designed to be transparent and merit-based. Bidders should submit competitive quotes and necessary supporting documents, including past performance certificates. No price estimate or bid value is specified upfront, so precise costing aligned with technical compliance is crucial. The contract may be awarded to the lowest technically compliant bidder. Make sure to review all terms including delivery timelines, warranties, and performance guarantees to optimize your bid.

Q6: What documents are essential for bid submission in this Coal India electrical starter tender?
Bid submissions require the following documents:

• Valid PAN Card and GST registration proof
• Cancelled cheque or bank EFT Mandate for payment setup
• OEM authorization certificate confirming the authenticity of the offered equipment
• Technical datasheet demonstrating technical compliance
• Past performance certificates indicating successful supply to government entities in the recent three years
• MSME/Udyam registration certificate (if applicable) for preference benefits
  All documents should be current, clear, and uploaded via the GeM portal as per instructions to avoid disqualification.

Q7: What are the logistics and delivery deadlines for this tender?
Delivery must be completed within 90 days from the date of purchase order placement. The primary delivery address is the Central Store, North Eastern Coalfields, Margherita, Assam, with the contact person Saptarshi Dey at 786181. Timeliness and adherence to quality specifications are critical for contract fulfillment. Suppliers should coordinate closely with logistics providers to ensure prompt delivery, especially considering challenging terrain and weather conditions typical of Assam. Proper documentation and packing are essential for smooth inspection and acceptance.

Q8: How does local content and Make in India policy influence this tender?
The tender encourages domestic manufacturing under the Make in India initiative. Preference is given to Class 1 and Class 2 local suppliers with validated certifications. Suppliers must upload local content certificates and relevant declarations from OEM or statutory auditors if bid exceeds Rs.10 Crore. The policy aims to boost local industry, enhance self-reliance, and reduce import dependency. Small enterprises and startups are especially encouraged to participate and benefit from purchase preferences, provided they meet all technical and certification criteria.

Q9: Are there any restrictions on foreign companies or resellers participating in this tender?
Participation is primarily open to Indian OEMs and domestic manufacturers who meet the technical, certification, and localization criteria outlined in the tender. Resellers offering products manufactured by third-party OEMs are generally excluded from MSE and Make in India benefits unless explicitly certified. Foreign suppliers without manufacturing presence in India need to form joint ventures or establish local manufacturing units to qualify under local participation norms. Check the official tender documents for detailed eligibility criteria.

Q10: How can TenderAI assist in bidding successfully for government tenders like this?
TenderAI offers comprehensive services including vendor registration assistance, bid document preparation, compliance checks, and detailed market insights. For GeM registration, visit https://tenderai.in/services/gem-profile-registration. Our platform guides you through the technical, legal, and procedural aspects, ensuring increased bid accuracy and compliance. We also help with document validation, performance proof compilation, and understanding local content requirements—all critical for winning government contracts efficiently.

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