Police Department Uttarakhand Panel Air Conditioner Tender Dehradun Uttarakhand 2026 — Rated Cooling Capacity & 25% Quantity Option
Bid Publish Date
29-Aug-2026, 2:08 pm
Bid End Date
08-Sep-2026, 3:00 pm
Location
Progress
Tender Overview
Police Department Uttarakhand invites bids for Panel Air Conditioners to serve Dehradun (UTTARAKHAND 248001). Estimated quantity not disclosed; procurement focuses on panel AC units with defined warranty, protection class, material construction, refrigerant type, and rated cooling capacity. Unique factors include a 25% quantity option during contract execution and extended delivery periods tied to order adjustments. Bidders must undergo pre-interaction with designated officers, with sample approval prior to technical evaluation. Packing must prevent transit damage. This tender emphasizes compliance with user-specific ATC and sample-based eligibility, ensuring only technically vetted bidders progress to commercial evaluation. This is a location-specific procurement in Dehradun under the Uttarakhand police department framework.
Technical Specifications & Requirements
- Product category: Panel Air Conditioner units
- Warranty: specified in tender terms; duration not disclosed publicly
- Protection class: required protection rating (details not specified)
- Material: construction materials to meet police-grade durability
- Refrigerant type: specified in terms; exact refrigerant not disclosed
- Rated cooling capacity: performance metric to be met per unit
- Sample approval: mandatory prior to technical evaluation; pre-interaction with board officer required
- Packing: must mitigate damage during transport and storage
- Delivery scope: option clause allows up to 25% quantity variation at contract stage; extended delivery period rules apply
- Standards/Certifications: not explicitly listed; bidders should infer compliance with standard industry practices
Terms & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25%; extended delivery period follows a defined formula with a minimum of 30 days
- Pre-Qualification: mandatory pre-interaction with designated officer; sample approval required before technical evaluation
- Sample Approval: essential for eligibility; commercial bid opening contingent on sample clearance
- Packing: must adhere to precautions to avoid damage
- Delivery: delivery period linked to original/extended orders; specifics depend on contract execution
- ATC Clauses: bidders must comply with buyer-added terms and conditions
Key Specifications
-
Product/service names and category: Panel Air Conditioner units
-
Quantity/Scope: Not disclosed; subject to 25% option clause
-
EMD/Estimated value: Not disclosed in data
-
Experience/Eligibility: Pre-interaction with officer; sample approval prior to evaluation
-
Standards/Certifications: Not explicitly specified; infer standard ROHS/energy norms as applicable
-
Delivery/Installation: Delivery period extended by option clause with minimum 30 days
-
Warranty/Support: Warranty terms present but duration not disclosed
-
Packing/Logistics: Precautions required to prevent transport/storage damage
Terms & Conditions
-
Option to modify quantity by up to 25% during contract
-
Mandatory pre-interaction and sample approval before evaluation
-
Specific packing and transport precautions required
Important Clauses
Payment Terms
Not specified in data; bidders should expect standard government payment terms post-delivery
Delivery Schedule
Delivery period linked to original order; extended period calculated with formula and minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should anticipate LDs per standard procurement policies
Bidder Eligibility
-
Pre-interaction with police department officers completed
-
Sample approved by designated buyer before technical evaluation
-
Compliance with packing and transport safety requirements
Tender Data
Bid Details
Quantity
7
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Panel Air Conditioner (Q3)
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Dehradun
Delivery Pincodes
248001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Praveen Panwar | 248001,SSPSTF GANDHI ROAD NEAR CYBER CRIME POLICE STATION DEHRADUN UTTARAKHAND | Dehradun | Uttarakhand | 248001 | 7 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9821161.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
Experience Criteria
Bidder Turnover
Certificate (Requested in ATC)
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specifications | Warranty | 0 - 5 |
| Specifications | Protection class | IP 55, CE, IP 56, IP 57, IP 54 |
| Specifications | Material | Stainless Steel, Mild steel |
| Specifications | Refrigerent type | R134a, R 407C Eco Friendly Gas, R-10, R-22, R 22/R134a |
| Capacity | Rated cooling capacity | 160 - 15000 |
Frequently Asked Questions
Key insights about UTTARAKHAND tender market
How to bid for a panel air conditioner tender in Dehradun?
Bidders must complete pre-interaction with the officer, obtain sample approval before technical evaluation, and comply with the 25% quantity option rules. Ensure packing meets transport precautions, and submit GST, PAN, EMD, and technical documents as required in the terms.
What documents are required for Uttarakhand police AC tender submission?
Submit GST registration, PAN, experience certificates, financial statements, EMD document, technical compliance certificates, and OEM authorizations. Also provide sample approval proof and packing compliance documentation as per buyer ATC terms.
What are the delivery and extension terms for this tender?
Delivery starts from order date; quantity may be increased/decreased by up to 25%. If extended, the additional time is calculated by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What standards or certifications are required for this AC tender?
While exact standards aren’t listed, bidders should ensure compliance with common police equipment norms and provide any available certifications (OEM authorizations, quality certificates) and device specifications for rated cooling capacity and refrigerant type.
When is the pre-approval sample required for this bid?
Sample approval is mandatory before the technical evaluation; bidders must coordinate with the board of officers and obtain user/customer clearance prior to bid evaluation.
What is the scope of the option clause in this procurement?
The purchaser may increase/decrease the contracted quantity by up to 25% and extend delivery time accordingly, starting from the last delivery order date, with a minimum additional period of 30 days.
What packing requirements are specified for transport of AC units?
Packing must protect against damage during transit and storage; suppliers should document packing methodology and protective measures to satisfy buyer requirements.
What is the location and department for this tender in 2026?
This tender is issued by the Police Department Uttarakhand for Dehradun, Uttarakhand (PIN 248001), focusing on Panel Air Conditioner procurement in 2026.