Indian Army High End Desktop Computer Visual Presenter Scanner Tender 2026 Assam ISO/OEM Terms
Progress
Key Highlights
- • OEM installation and OEM-certified resource required for deployment
- • Malicious Code Certificate and malware-free compliance mandatory
- • Non-return policy for faulty hard disks per security policy
- • EMD amount ₹34,768; 25% quantity option during/after contract
- • Authorisation from OEM/Original Service Provider mandatory for distributors
- • Delivery location: Army Camp, Udalguri, Assam; near SBI ATM
- • Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate required with bid
- • Scope includes High End Desktop Computers, Visual Presenters, Scanners (Q2 categories)
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for High End Desktop Computers, Visual Presenters, and Scanners in Assam. The project lists multiple product categories under Q2 classifications, with an EMD of ₹34768. Equipment delivery is to the Army Camp location in Udalguri, Assam, with installation/commissioning by OEM-certified personnel. The buyer reserves a 25% option to increase/decrease quantities at contract and extended delivery periods, at contracted rates. Key differentiators include OEM installation requirements and mandatory security/compliance certificates. This tender emphasizes authorized distributor participation and strict policy on hard disk non-return and malware certificates. Prospective bidders should prepare for in-field deployment and on-site configuration if scope demands, and ensure alignment with the security policy for hardware disposal and data integrity.
Technical Specifications & Requirements
- Product categories: High End Desktop Computer (Q2), Visual Presenters (V2), Scanner (V3) (Q2)
- EMD: ₹34,768; no BOQ items listed
- Delivery/Installation: at Army Camp, Near SBI ATM, Ghagara Bazar, Hattigor, Udalguri, Assam-784524; installation by OEM-certified resources
- Compliance: mandatory Malicious Code Certificate; OEM authorization if bidding via authorized distributors; non-return policy for faulty hard disks as per security policy
- Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM Authorization forms
- Policy: quantity variation up to 25% during contract and extended delivery periods
- Security: ensure no embedded malicious code and adherence to IPR/contractual terms
Terms, Conditions & Eligibility
- EMD/Documentation: submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate; Manufacturer/OEM authorization required for non-direct OEM bids
- Installation/Testing: performed by OEM-certified personnel; training or configuration as applicable
- Warranty/Policy: respect non-return of defective hard disks; Malicious Code Certificate included
- Delivery: schedule tied to original delivery window; option clause allows quantity adjustments within 30+ days minimum
- Compliance: provide malware-free certification and OEM authorization for all hardware
- Payment/Contract: terms aligned with supplier agreement; ensure adherence to security and data integrity policies
Key Specifications
-
Product categories: High End Desktop Computer (Q2); Visual Presenter (V2); Scanner (V3) (Q2)
-
EMD: ₹34,768
-
Delivery/installation address: Army Camp, Near SBI ATM, Ghagara Bazar, Hattigor, Udalguri, Assam-784524
-
Installation/Testing by OEM-certified resource
-
Non-return of faulty HDD per security policy
-
OEM authorization required for distributors
Terms & Conditions
-
Quantity variation up to 25% during contract
-
Delivery/installation at specified Assam address
-
Mandatory OEM authorization and Malicious Code Certificate
Important Clauses
Delivery & Option Clause
Purchaser may increase/decrease quantity up to 25% at contract and during currency; delivery period adjusted based on (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days
Malicious Code Certificate
Bidder must upload certificate confirming hardware/software is free from embedded malicious code that could cause damage or data loss; breach leads to contract issues
OEM Authorization
Authorisation Form/Certificate with OEM details required when bidding through authorized distributors/service providers
Bidder Eligibility
-
Authorized OEM or OEM-certified installation capability
-
Compliance with Malicious Code Certificate and security policies
-
Submission of PAN, GSTIN, Cancelled Cheque and EFT Mandate
Tender Data
Bid Details
Quantity
8
Category
High End Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
12
Past Performance
50 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
High End Desktop Computer (Q2) , Visual Presenters (V2) (Q2) , Scanner (V3) (Q2)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kamrup
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kamrup | Kamrup | - | - | 6 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9965604.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate copy certified by Bank
OEM Authorization/Manufacturer Authorization (if bidding via distributor)
Malicious Code Certificate
Proof of installation capability (OEM-certified resource)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for Indian Army high end desktops in Assam 2026?
Bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate along with OEMAuthorization if bidding via distributor; ensure Malicious Code Certificate and OEM installation capabilities are demonstrated; the 25% quantity option may affect delivery timelines and contract scope.
What documents are required for the Assam security hardware tender?
Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate, OEM Authorization, Malicious Code Certificate, and proof of OEM-certified installation capability. Ensure submission is complete with bid to enable vendor code creation.
What are the delivery terms for equipment to Udalguri Assam?
Delivery must be to Army Camp, Near SBI ATM, Ghagara Bazar, Hattigor, Udalguri, Assam-784524; installation and commissioning, where applicable, to be carried out by OEM-certified personnel within the contract delivery window.
Which certifications must be included for malware-free hardware bids?
Bids require Malicious Code Certificate confirming hardware/software is free from embedded malware; failure to provide this certificate may breach contract and affect eligibility for award.
What is the EMD amount and its purpose for this tender?
EMD is ₹34,768; serves as security deposit ensuring bid seriousness. It should be submitted as specified, and is typically refundable post award or after bid validity, subject to terms.
What is the OEM authorization requirement for this bid?
If bidding through authorized distributors, an OEM Authorization/Form with details (name, address, email, phone) is required to validate the supply capability and after-sales support from the original manufacturer.
What are the key scope items for this procurement in 2026?
Scope includes High End Desktop Computers, Visual Presenters (V2), and Scanners (V3) in Q2 category; delivery must meet OEM installation standards and ensure malware-free compliance, with potential quantity adjustments up to 25%.