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Panchayati Raj Department Bihar Sanitary Napkins Incinerator & Vending Machines Tender 2026 Purnia ISI/ISO Standards

Bid Publish Date

16-Feb-2026, 7:33 pm

Bid End Date

27-Feb-2026, 2:00 pm

Location

PURNIA , BIHAR

Progress

Issue16-Feb-2026, 7:33 pm
AwardPending
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Quantity

2

Category

Sanitary Napkins Incinetator Machine with Smoke Control Unit

Bid Type

Two Packet Bid

Categories 4

SANITARY NAPKIN MACHINE BASE EXCHANGE EQUIPMENT ALTERNATING PRESSURE SYSTEMS

Tender Overview

The Bihar Panchayati Raj Department, located in PURNIA, BIHAR, seeks procurement of Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3) and Sanitary Napkins Vending Machines (Q3) for local community facilities. The scope includes a complete machine setup with a stand, smoke control housing, multiple coin acceptance, and integrated digital controllers. Key differentiators include SCU with carbon and odour filtration, adjustable burning temperatures, and daily/instant burning capacities. This procurement targets improving sanitation infrastructure in rural Bihar, with emphasis on reliability, safety, and compliance as per listed categories.

Technical Specifications & Requirements

  • General: Stand provided; machine type and loading method specified; multi-coin acceptance.
  • Dimensions of main unit: thicknesses for insulation and metal sheets, machine weight, door thickness, and flexible emission outlet pipe diameter.
  • Materials: external housing, burning chamber, and thermal insulation materials.
  • Control & functional features: built-in automatic digital controller for time and temperature; minimum burning temperature; burning capacity per day and per single load; full capacity burn time (max).
  • Electrical & safety: automatic digital controllers for time and temperature.
  • Smoke Control Unit (SCU): SCU housing material, carbon control and odour control chambers, carbon and odour filter counts and types, blower RPM.
  • Performance & warranty: warranty options acknowledged; comprehensive warranty available via bid option; default catalogue warranty applies otherwise.
  • General & functional features: accessibility for free vending utility service; maximum storage capacity; built-in charger; mode of function; operating power source; battery backup time; outer body material; loading type.
  • Dimensions (secondary): thickness for SS/MS and FRP/plastic sheets.

Terms, Conditions & Eligibility

  • EMD: not specified in available data; bidders should review ATC for exact filing.
  • Experience & turnover: bidders must provide similar work experience; turnover certificates for last 3 years requested.
  • Delivery & payment: option clause allows quantity variation up to 25% during/after contract; delivery timing linked to original delivery plus calculated extension; payment terms detailed in ATC require bank mandate for e-payment.
  • Documents: GST returns, PAN, UID, ISO certificate, OEM authorization, sample submission prior to bid, attested affidavits, ITRs for multiple years, and catalog details; local service proof required.
  • Warranty & penalties: comprehensive warranty option available; penalties/LD terms tied to delivery and performance clauses in buyer terms.
  • Other: vendor must physically display goods for Panchayat assessment; sample submission mandatory by last bid date.

Key Specifications

  • General: Stand provided; machine type and loading mechanism

  • Dimensions: insulation thickness, internal burning chamber sheet thickness, door thickness, machine weight, SS/MS thickness, FRP/plastic sheet thickness, flexible outlet pipe diameter

  • Materials: external housing, internal burning chamber, thermal insulation materials, SCU housing material

  • Control: automatic digital controller for time and temperature; temperature indicators; minimum burning temperature

  • Performance: burning capacity per day and per load; full capacity burn time

  • Smoke Control Unit: carbon control and odour control chambers; number and type of carbon filters; number of odour filters; blower RPM

  • Electrical & Safety: power source; battery backup time; built-in charger

  • General features: multiple coin acceptance; maximum storage capacity; accessibility for vending; loading type

Terms & Conditions

  • Quantity flexibility up to 25% during/after contract with extended delivery time proportional to increased quantity

  • ATC requires samples, ISO certifications, OEM authorizations, and bank e-payment mandates

  • Bidder must provide turnover & experience certificates; local service proof and multiple year IT returns

Important Clauses

Payment Terms

Bank mandates for e-payment; terms aligned with delivery milestones under option clause; no fixed advance mentioned in data provided.

Delivery Schedule

Delivery starts after order and may extend based on quantity variation; minimum extension term is 30 days; timing linked to original delivery period.

Penalties/Liquidated Damages

LD terms implied through ATC and delivery schedules; exact LD rate not provided in the data.

Bidder Eligibility

  • Proven experience with similar sanitary equipment projects

  • Turnover as documented in last 3 years

  • OEM authorization and ISO certificate compliance

  • GST registration and current GST filing (GSTR-3B)

Documents 4

GeM-Bidding-8995951.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL Stand provided Yes, No
DIMENSIONS OF MAIN UNIT Thickness of thermal Insulation material (mm) 25, 40
DIMENSIONS OF MAIN UNIT Thickness of MS/SS sheet of burning chamber (internal) (mm) (Min) 3, 5, 1 Or higher
DIMENSIONS OF MAIN UNIT Machine Weight(kg) 5-15, 16-30, 31-50, 51-250
DIMENSIONS OF MAIN UNIT Thickness of door including insulation (mm) 20, 25, 40, 50, 60
DIMENSIONS OF MAIN UNIT Flexible emission Outlet pipe dia (mm) 25, 40, 50, 63, 76
MATERIAL OF MACHINE UNIT Material of Housing cabinet (External) Mild Steel(CRCA) sheet, Stainless Steel sheet of SS-304 grade
MATERIAL OF MACHINE UNIT Material of Burning chamber (Internal) Mild Steel(CRCA) sheet, Stainless Steel sheet of SS-304 grade
MATERIAL OF MACHINE UNIT Material of Thermal Insulation High Density Ceramic Fiber sheet, High Density Ceramic Board
CONTROL & FUNCTIONAL FEATURES Temperature indicator provided Yes, No
CONTROL & FUNCTIONAL FEATURES Minimum Burning temperature (degree C) 800, 950
CONTROL & FUNCTIONAL FEATURES Burning Capacity per day (Number of Napkins) 15-50, 51-100, 100-200, 200-500, 500-700, 700-1000, 1000-1250
CONTROL & FUNCTIONAL FEATURES Burning Capacity at a time (Number of Napkins) 1-15, 16-25, 26-50
CONTROL & FUNCTIONAL FEATURES Burning time of full capacity Napkins/pads (minutes) (Max) 5, 10, 15, 20, 25, 30, 35, 40, 45, 50, 55, 60, 3
ELECTRICAL AND SAFETY FEATURES Automatic digital controller for time Yes, No
ELECTRICAL AND SAFETY FEATURES Automatic digital controller for temperature Yes, No
SMOKE CONTROL UNIT (SCU) Type of SCU (Smoke Control Unit) Top mounted, Side Mounted, Separate unit, Not Required
SMOKE CONTROL UNIT (SCU) Material of housing of Smoke Control Unit (SCU) Mild Steel(CRCA) cabinet, Stainless Steel of SS-304 grade, NA
SMOKE CONTROL UNIT (SCU) Both carbon Control and Foul odour Control Chambers for filteration of smoke emission Yes, Not Required
SMOKE CONTROL UNIT (SCU) Number of filters in Carbon control chamber One, Two, Three, Not Required
SMOKE CONTROL UNIT (SCU) Type of filters in Carbon control chamber Teflon filter, Activated Carbon filter, Steel mesh filterr, Teflon filter & Activated Carbon filter, Teflon filter, Activated Carbon filter & Steel mesh filter, Ceramic blanket as a filter, Not Required
SMOKE CONTROL UNIT (SCU) Number of filters in Odour control chamber One, Two, Three, Not Required
SMOKE CONTROL UNIT (SCU) Blower RPM 1800, 2700, 0
PERFORMANCE REQUIREMENTS Warranty in Years (Option of comprehensive warranty is available through bidding only, which if opted will supersede normal warranty in the catalogue) 1, 2, 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

PAN card (permanent account number)

3

Experience certificates for similar projects

4

Financial statements / turnover certificates for last 3 years

5

EMD/Security deposit documentation (as applicable)

6

ISO/OEM authorization certificates (if specified)

7

Sample of equipment to be provided before bid end date

8

Bank mandate for e-payment

9

GSTR-3B / GST returns for current year

10

Notarized affidavit of non-blacklisted status

11

ITR for assessment years 2022-23 to 2024-25

12

CARC/previous work completion certificates

13

Item catalog with colors and specifications

14

Local service proof

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for sanitary napkins incinerator tender in Purani?

Bidders must meet eligibility criteria including GST registration, ISO certification, and OEM authorization. Submit experience certificates, turnover for last 3 years, ITRs, and bank mandate for e-payment. Include sample equipment and catalog with detailed specifications; ensure compliant with SCU and IS/ISO standards as applicable.

What documents are required for purnia sanitation equipment bid 2026?

Required documents include GST returns (GSTR-3B), PAN, UID, turnover certificates, experience certificates for similar work, ISO/OEM certificates, bank mandate for e-payment, sample submission, ITRs for 2022-23 to 2024-25, and local service proof; attach item catalog and authorization letters.

What are the technical standards for smoke control in napkin incinerators?

Tenders require Smoke Control Unit specifications with carbon and odour filtration, SCU housing material, carbon filter counts, and blower RPM; ensure compliance with IS/ISO standards stated in terms and provide certified test reports during bid.

When is the delivery period for the napkin incinerator project?

Delivery timing is tied to the original delivery order; quantity variations up to 25% may extend the period; extended delivery time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What is required for sample submission in this bid?

A physical sample of the sanitary napkin incinerator and vending machines must be provided before the bid deadline; samples must demonstrate built-in digital controllers, multi-coin acceptance, and SCU filtration performance; attach approval certificates where possible.

What are the payment terms and EMD details for this procurement?

The data specifies e-payment mandates and option-based delivery, but exact EMD amount is not listed here; bidders should refer to ATC for EMD specifics and ensure readiness to comply with bank mandate for payments.

Which certifications are mandatory for eligibility in Bihar procurement?

Mandatory certifications include ISO and OEM authorizations; clients may require ISI/ISI-related marks, GSTR compliances, and current IT returns; ensure all certificates are valid and submitted with the technical bid as part of the eligibility package.

What is the role of local service proof in this tender?

Local service proof demonstrates capability to install and support equipment within Panchayat boundaries; submit evidence of local presence, service technicians, and after-sales support arrangements to satisfy eligibility criteria.