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PWD Electrical West Bengal A3 Mono Photocopier & A4 Color Printer Tender Kolkata 2026 ISO/IEC 24734 Standards

Bid Publish Date

05-Jun-2026, 8:24 pm

Bid End Date

15-Jun-2026, 9:00 pm

Location

KOLKATA , WEST BENGAL
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Progress

Issue05-Jun-2026, 8:24 pm
AwardPending
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Quantity

5

Category

A3 Size Multifunction Printer (MFP)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM specificity not disclosed; hardware must be compatible with WB Tenders norms
  • • Technical standards referenced: ISO/IEC 24734 (speed testing) for MFPs
  • • Delivery and installation at 3 Kolkata offices: Belvedere Road, Commissariate Road, Writers Building
  • • On-site warranty plus potential extended warranty options
  • • Pre-bid meeting and post-bid clarifications required; GeM portal submissions
  • • Compliance with West Bengal Government Finance Department norms for contract execution

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Organization: Public Works Department, West Bengal – Office of the Executive Engineer, Alipore Division, and connected offices in Kolkata. Procurement: A3 Mono Photocopier and A4 Color Printer for multiple PWD locations in Kolkata (Belvedere Road, Commissariate Road, Writers Building). Scope: On-site delivery, installation and commissioning at three Kolkata addresses; focus on robust multi-function capabilities including scanning, copying, and printing. Estimated value and quantity: Not disclosed in public data; tender emphasizes hardware configuration, performance, and warranty alignment with WB Tenders norms. Key differentiator: Specific pre-bid clarification process and on-site delivery/installation requirements across three project sites. Unique aspects: Clarifications must be submitted before bid end date; online representations via GeM portal required for certain interactions.

Technical Specifications & Requirements

  • Product names & categories: A3 Mono Photocopier; A4 Color Printer; MFP grade equipment.
  • Printing & scanning specs: ISO/IEC 24734 based minimum print speeds for A4 (monochrome/color), auto duplexing, and scanning capabilities with Original Document Feeder and bypass tray.
  • Hardware: RAM size, storage capacity, total main paper tray capacity at 75 GSM, bypass tray capacity, feeder capacity for scanning/copying, connectivity options, duty cycle, and on-site warranty with potential extended warranty.
  • Standards & certifications: ISI/ISO alignments implied by WB procurement norms; no explicit model numbers provided.
  • Delivery & installation: On-site delivery to three Kolkata offices; installation and commissioning included where scope covers.
  • Warranty: On-site warranty in years plus extended warranty options requested.
  • ATC/clarifications: Pre-bid meeting and post-bid clarifications via GeM portal; adherence to WB Tenders norms.

Terms, Conditions & Eligibility

  • Delivery timeline: Delivery and installation at three specified addresses in Kolkata; timelines to be confirmed in bid response.
  • Documentation: Participation requires standard bidder documents (GST, PAN, experience, financials) and device-specific technical compliance certificates as per ATC.
  • Payment & penalties: WB tender norms apply; detailed payment terms and LD/penalties to be defined in contract.
  • Clarifications: Pre-bid clarifications via email/physical letter; online representations through GeM portal for certain bidders.
  • Contract framework: Award per GEM/WBF norms; WB finance norms apply; no tender ID references in public documents.

Key Specifications

  • A3 Mono Photocopier and A4 Color Printer (MFP) targeted for Kolkata offices

  • Minimum print speeds: ISO/IEC 24734 compliant (A4) – monochrome for laser/LED MFPs; color for laser/LED MFPs; inkjet metrics if applicable

  • Auto duplexing (2-sided) as standard

  • Original Document Feeder (size/capacity unspecified) with adequate scanning capacity

  • Total main paper tray capacity at 75 GSM (numbers not disclosed); include bypass tray with 75 GSM support

  • Feeder capacity for scanning/copying, and number of main trays at 75 GSM

  • Connectivity: standard network interfaces; on-site warranty and potential extended warranty

  • Maximum duty cycle and warranty terms to be aligned with WB norms

Terms & Conditions

  • EMD amount and exact payment terms to be provided in the bid; adhere to WB norms

  • Delivery and installation across three Kolkata sites with confirmation of timelines

  • Pre-bid and post-bid clarification protocol via GeM portal and specified emails

Important Clauses

Payment Terms

WB norms apply; payment terms to be negotiated in contract; EMD/deposit as per standard WB requirements

Delivery Schedule

Delivery and installation at three Kolkata locations; dates to be specified in purchase order

Penalties/Liquidated Damages

Penalties to be governed by WB finance norms and GEM/WBF contract clauses

Bidder Eligibility

  • Proven experience in supplying A3/A4 MFPs or equivalent government-grade office equipment

  • Demonstrated capability to install and commission multi-site hardware in Kolkata

  • Compliance with GST, PAN, and financial stability requirements; no active disqualifications

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A3 Size Multifunction Printer (MFP) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

PUBLIC WORKS DEPARTMENT

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Documents 5

GeM-Bidding-9429590.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
Hardware Configuration RAM Size (MB) 2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher
Hardware Configuration Storage Capacity (in GB) 0, 128, 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Feeder Capacity (Number of Sheets) (For Scanning and Copying) 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
Document and Paper Handling Number of Main Paper Tray 2, 3, 4, 5, 6 Or higher
Document and Paper Handling Total Main Paper Tray Combined Capacity (Number) at 75 GSM 1001 to 2000, 2001 to 3000, 3,001 to 5,000, 5,001 to 7,000 Or higher
Document and Paper Handling Bypass Tray Facility Yes Or higher
Document and Paper Handling Bypass Tray Capacity at 75 GSM 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity and Reliability Duty Cycle (Number of Prints/Month) 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999, 5,00,000 to 5,49,999, 5,50,000 to 5,99,999 Or higher
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar A3/A4 MFP deployments

4

Financial statements demonstrating financial stability

5

EMD/Security deposit as per WB norms (amount not disclosed)

6

Technical bid documents and OEM authorization (if required)

7

Any device-specific certificates or ISI/ISO compliance documents requested in ATC

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for A3/A4 MFP procurement in Kolkata West Bengal?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as per ATC. Ensure on-site installation capability at three Kolkata offices and align with WB tender norms. Pre-bid clarification via email and GeM portal submission are required before bid end date.

What documents are required for the A3/MFP printer tender in Kolkata?

Required documents include GST registration, PAN, experience certificates for similar deployments, financial statements, EMD/Security deposit, technical compliance certificates, and OEM authorizations if applicable. Ensure all documents are uploaded as per Terms and ATC.

What are the exact technical specs for the A3/A4 printers in this tender?

Specs reference ISO/IEC 24734 speeds, auto duplexing, original document feeder, bypass tray, 75 GSM paper handling, main trays capacity, duty cycle, connectivity, and on-site warranty plus extended options. Precise model numbers are not disclosed; ensure ISI/ISO alignment as per WB norms.

When is the delivery deadline for the Kolkata printer procurement?

Delivery and installation across three Kolkata sites are to be completed as per contract timelines, with explicit dates provided in the purchase order. Pre-bid clarifications must be addressed before bid closing as per ATC.

What are the payment terms for the WB printer supply contract?

Payment terms follow West Bengal Finance norms and GEM/WBF contract clauses. Expect staged payments linked to delivery milestones and acceptance, with EMD secured as per WB norms. Details to be finalised in the contract.

What warranty is required for the A3/A4 printers in this tender?

On-site warranty in years is required, with optional extended warranty. Specific durations will be defined in the contract; bidders should propose compliant coverage and response times aligned to WB norms.

How to submit clarifications for this printer tender in GeM?

Clarifications must be submitted before the bid end date; online representations through GeM portal or official email/letter as per ATC. Physical clarification may be needed for certain documents; ensure timely submission to avoid rejection.

What standards or certifications must be met for this Kolkata tender?

Bidders should align with ISO/IEC 24734 testing standards for print speed; maintain on-site warranty commitments and procure according to West Bengal government norms, with possible ISI/ISO certifications as applicable in the ATC.

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