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Indian Navy Event Management Tender Visakhapatnam 2026 Fleet Award Function Venue Development ISM/ISO Standards

Bid Publish Date

13-Apr-2026, 11:48 am

Bid End Date

30-Apr-2026, 9:00 am

EMD

₹5,46,575

Location

VISAKHAPATNAM , ANDHRA PRADESH
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Progress

RA
Issue13-Apr-2026, 11:48 am
Reverse AuctionCompleted
AwardCompleted
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

AWARD FUNCTION DEVELOPMENT

Tender Overview

The Indian Navy, Department of Military Affairs, seeks Event or Seminar or Workshop or Exhibition management services for a Fleet Award Function including venue development at VISAKHAPATNAM, ANDHRA PRADESH. The contract covers 6 days of on-site execution at NAVAL DOCKYARD FMU(V) Vishakhapatnam, with an EMD of ₹546,575 and a flexible scope under an option Clause up to 50% increase or decrease. The procurement emphasizes service-provider presence within the consignee state and adherence to bid documentation requirements. The BOQ lists no items, signaling a focus on end-to-end event management delivery rather than commodity procurement.

The tender requires credible past-experience proofs, financial stability, and submission of relevant certificates. The unique feature is the on-site installation and commissioning scope (if within supply) and the need for an established local service office. The buyer’s terms allow DD-based EMD/Performance Security at 3% and specify hard-copy submission timelines post bid. This procurement is location-specific to VISAKHAPATNAM and targets professional event-management firms with Navy-specific security and protocol compliance knowledge.

Keywords: tender in Visakhapatnam, Indian Navy procurement, Fleet Award Function, venue development, event management Visakhapatnam.

Key Specifications

  • Event management and venue development for Fleet Award Function (6 days) in Visakhapatnam

  • EMD: ₹546,575; DD payable to The Oi/C, FMU(V) at 3% of contract value

  • Local service office requirement in Andhra Pradesh; documentary evidence required

  • Past-project proof acceptable via contracts/invoices or client certificates

  • Option clause to vary contract quantity/duration up to 50%

Terms & Conditions

  • EMD amount and DD-based payment options with 3% security

  • On-site delivery with possible installation/commissioning in Vizag

  • Local office requirement and documented past experience

Important Clauses

Payment Terms

EMD via ₹546,575 with DD option; DD payable to The Oi/C, FMU(V) at 3% of contract value; performance security accepted as DD or PBG per GeM GTC.

Delivery Schedule

Delivery/installation on-site at NAVAL DOCKYARD FMU(V), Visakhapatnam; exact dates not specified; bidder to adhere to service delivery timelines as per contract.

Penalties/Liquidated Damages

Not explicitly specified in the provided terms; standard GeM terms may apply if invoked.

Bidder Eligibility

  • Must not be under liquidation or court receivership

  • Must have demonstrated past event-management experience with contract/invoice or client certificate

  • Must maintain an office in Andhra Pradesh with documentary evidence

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; FLEET AWARD FUNCTION; Venue Development; Buyer premise; 06 days

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN NAVY

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Documents 6

GeM-Bidding-9100557.pdf

Main Document

BOQ Document

BOQ

Scope Of Work Document

SCOPE_OF_WORK

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates or contract copies with client attestations

4

Financial statements or proof of financial standing

5

EMD submission proof (DD copy or online payment receipt)

6

Technical bid documents and certificates

7

OEM authorization (if applicable)

8

Proof of local office in the consignee state (Vizag, Andhra Pradesh)

Corrigendum Updates

2 Updates
#1

Update

20-Apr-2026
#2

Update

20-Apr-2026

Extended Deadline

30-Apr-2026, 9:00 am

Opening Date

30-Apr-2026, 9:30 am

Reverse Auction Schedule

Completed

Start

07-May-2026, 4:00 pm

End

08-May-2026, 4:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Date Status
1
CHETNA ENTERPRISES   Under PMA
28-04-2026 20:07:54
2
MTA LIVE EVENTS   Under PMA
29-04-2026 19:40:17
3
NEW TIRUPATI ENTERPRISES   Under PMA
26-04-2026 19:35:07
4
PROACTIVE MARINERS   Under PMA
29-04-2026 16:06:42
5
ROSHANLAL ORCHESTRA   Under PMA
21-04-2026 16:21:38

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1ROSHANLAL ORCHESTRA   Under PMA Winner ₹1,78,41,600Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; FLEET AWARD FUNCT
L2NEW TIRUPATI ENTERPRISES   Under PMA₹1,78,61,000Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; FLEET AWARD FUNCT

🎉 L1 Winner

ROSHANLAL ORCHESTRA   Under PMA

Final Price: ₹1,78,41,600

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for Indian Navy event management tender in Visakhapatnam 2026

Bidders must submit EMD ₹546,575 via DD to The Oi/C, FMU(V) or online, along with certificates. Provide past-experience proof (contracts/invoices), GST, PAN, financial statements, and OEM authorizations if required. Ensure local office evidence in Andhra Pradesh and comply with 3% DD-based security.

What documents are required for Navy Fleet Award Function tender in Vizag

Required documents include GST, PAN, past-experience contracts/invoices or client certificates, financial statements, EMD proof (DD or online payment), technical bid, OEM authorizations, and proof of a local service office in Andhra Pradesh. Upload all certificates and ensure hard copies reach within 5-15 days as specified.

What are the delivery terms for the Vizag Fleet Award event contract

Delivery is on-site at NAVAL DOCKYARD FMU(V) in Visakhapatnam; installation/commissioning may be included if covered in scope. The buyer permits a 50% variation in contract quantity or duration before/after award, requiring bidder acceptance of revised terms.

What is the EMD amount and payment terms for this procurement

EMD is ₹546,575; bidders may pay via Account Payee Demand Draft to The Oi/C, FMU(V). A scanned DD must be uploaded, with the hard copy delivered within 5 days of bid end/opening. DD-based performance security is also accepted at 3% of contract value.

What past-experience proofs are acceptable for Navy event bids in Vizag

Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or third-party release notes. These documents must demonstrate successful completion of similar event management or venue-development projects.

Are there any local-office requirements for bidders in this tender

Yes. An office of the service provider must be located in the state of the consignee (Andhra Pradesh). bidders must submit documentary evidence validating local presence to participate.

What is the scope of the Fleet Award Function event management in Vizag

Scope includes end-to-end event management and venue development for a Fleet Award Function over 6 days at NAVAL DOCKYARD FMU(V), Visakhapatnam, with potential installation/commissioning if specified in scope.

What are the variation terms for contract quantity or duration

An OPTION CLAUSE allows a 50% increase or decrease before the contract issue; after award, quantity or duration can increase up to 50%. Bidders must accept revised terms if issued.

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