Hindustan Petroleum Corporation Ltd AMC for Preventive Maintenance & Breakdown Services 2 Years - HPCL Hyderabad/India 2026

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for a two-year AMC covering 1st year preventive maintenance, 1st year breakdown visit, 2nd year preventive maintenance, and 2nd year breakdown visit. The scope emphasizes on-site service visits, OEM-aligned preventive maintenance and technical/application support during the AMC period. The contract requires the vendor to perform two PM visits and one BD visit per year, with payments tied to completed visits. The lump-sum quote must include all maintenance activities, manpower, travel, and related costs, excluding spares and kit charges which HPCL will supply separately. The procurement location is not specified in the tender data, and the estimated value is not disclosed.

Technical Specifications & Requirements

• AMC duration: 2 years with two annual PM visits and one BD visit as per mutual timelines from intimation.
• Deliverables: Preventive maintenance as per OEM checklist; technical/application support; resolve process/software issues during AMC.
• Financial terms: Lump-sum price for maintenance activities and associated costs; payment on a visit basis with two equal instalments per year after completion of respective PM activities; breakdown visits paid as lump sum after activities.
• Spares/consumables: HPCL provides spares; vendor to arrange chargeable basis if required; AMC excludes spares, PM kit, and application setup.
• Invoices & payment: Invoices raised after every visit; payment within 30 working days of digitally signed invoice upload and service report sign-off.
• Quality & compliance: Vendor must follow OEM maintenance calibration checklists; no substitution without prior consent; ensure end-to-end accountability for performance.

Terms, Conditions & Eligibility

• EMD/security: Not specified in the tender data.
• Delivery & scope: AMC activities delivered at HPCL locations as per mutually agreed timelines; spares supplied by HPCL on chargeable basis.
• Payment terms: Two equal instalments per year post PM activities; breakdown visits paid lump sum post-completion.
• Warranty/LD: Not specified; terms emphasize service-level delivery and sign-off by both parties.
• Sub-contracting: Sub-contracting requires prior written consent from HPCL; joint and several liability persists.
• Documentation: Vendors must adhere to terms and provide service reports, transmittals, and digitally signed invoices via HPCL portal.