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Indian Army Gypsy Parts and Lubricants Tender HazariBAGH Jharkhand 2025

Bid Publish Date

03-Nov-2025, 8:12 pm

Bid End Date

13-Nov-2025, 9:00 pm

Location

HAZARIBAGH , JHARKHAND

Progress

Issue03-Nov-2025, 8:12 pm
AwardCompleted
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Quantity

22

Category

Gypsy oil filter

Bid Type

Single Packet Bid

Key Highlights

  • • Broad Gypsy and bike spare parts scope (filters, paints, oils, radiators, brakes, seats, wheels, etc.)
  • • Up to 25% quantity variation permitted during contract and currency of contract
  • • Delivery period adjusted via specified formula with minimum 30 days
  • • No explicit technical specifications or itemized quantities provided
  • • HazariBagh, Jharkhand location; Indian Army procurement under Department Of Military Affairs
  • • Mandatory compliance with option clause and contract rates for changed quantities
  • • OEM authorizations and statutory documents likely required, though not enumerated
  • • Tender involves multiple line items (20 total) across Gypsy and two-wheeler components

Categories 32

AGITATORS TRANSMISSION OIL BRAKE COMPRESSED AIR AIRCRAFT WINDOWS BRAKE OIL BRAKE SYSTEM BREAK GEAR FUEL FILTERS COOLANT LUBE OIL PNEUMATIC CONING OIL LUBRICANT PRODUCT GEAR OIL WHEEL BEARING VALVE PARTS AND ACCESSORIES ENGINE OIL WATER COOLED ENGINE ENGINE MOBIL OIL WIRE GEAR HEATING EQUIPMENTS LUBRICATING OILS AIR GENERATOR FUEL PUMP MACHINE OIL LUBRICANT WORM GEAR HYDRAULIC BRAKE TURBINE PUMPS

Tender Overview

Organization: Indian Army, Department Of Military Affairs, located in HazariBagh, Jharkhand. Procurement covers a broad range of Gypsy and bike spare parts and lubricants (fuel filters, oil filters, engine oil, transmission fluid, brake fluid, air filters, paints, radiators, tires/wheels, and related components). The BOQ lists 20 total items, with no itemized quantities provided. Estimated value and EMD are not disclosed. The tender includes a flexible quantity clause and a defined delivery-extension mechanism, enabling up to 25% quantity variation during contract and extended delivery periods. A minimum delivery window concept references activation from the last date of the original delivery order. The unique aspect is the absence of explicit technical specifications in the data and a broad scope across multiple Gypsy components.

Technical Specifications & Requirements

  • No explicit technical specifications are published in the tender data.
  • BOQ indicates 20 total items, but individual item details are not provided.
  • Option Clause permits up to 25% increase/decrease in quantity at contract, with delivery time adjusted by a formula and a minimum of 30 days.
  • Delivery period adjustments may extend up to the original delivery period during option exercise.
  • Requirements emphasize compliance with contract rates for any quantity changes and adherence to delivery timelines once orders are issued.
  • Organization: Indian Army, HazariBagh, Jharkhand; product scope includes Gypsy and bike-related lubricants and parts.

Terms, Conditions & Eligibility

  • EMD: Not specified in the tender data.
  • Delivery: Quantity adjustments allowed up to 25%; delivery period formula applies; minimum delivery time 30 days.
  • Payment Terms: Not detailed in the provided terms.
  • Documents: Standard bid documents implied; OEM authorizations, GST, PAN, etc. not explicitly enumerated in the snippet.
  • Other: Bidders must comply with the option clause and delivery-extension rules; no explicit warranty or penalties stated in the data.

Key Specifications

  • Product/service names: Gypsy vehicle parts and lubricants (filters, oils, paints, radiators, brake fluid, etc.)

  • Quantities/scale: Not disclosed in BOQ; 20 total items listed

  • EMD/estimated value: Not specified

  • Experience: Prior supply of automotive parts or lubricants to defense or government bodies preferred

  • Standards: Not specified in tender data

Terms & Conditions

  • Quantity variation up to 25% during contract and currency period

  • Delivery time calculation based on (additional quantity ÷ original quantity) × original delivery period with minimum 30 days

  • Deliveries may extend to the original delivery period if extension exercised

Important Clauses

Delivery Schedule

Delivery timeline adjusts with option clause; minimum 30 days; last date of original delivery order triggers calculation

Option Clauses

Purchaser may increase/decrease quantity up to 25% during contract and currency; rates remain contracted

Payment Terms

Payment terms not defined in the visible data; bidders should expect standard government terms subject to confirmation

Bidder Eligibility

  • Experience in supplying automotive parts or lubricants to government/defense sectors

  • GST registration and valid PAN

  • Financial capacity to handle potential 25% quantity fluctuations

Documents 4

GeM-Bidding-8544692.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Gypsy oil filter Gypsy oil filter 1 pieces stn@acct 15
2 Gypsy air filter Gypsy air filter 1 pieces stn@acct 15
3 Gypsy Fuel Filter Gypsy Fuel Filter 1 pieces stn@acct 15
4 Gypsy body repair Gypsy body repair 1 job stn@acct 15
5 Gypsy Half Body Paint Gypsy Half Body Paint 1 job stn@acct 15
6 Gypsy L H windshield with motor Gypsy L H windshield with motor 1 pieces stn@acct 15
7 Gypsy Gear Oil Gypsy Gear Oil 1 pieces stn@acct 15
8 Gypsy Engine Oil Gypsy Engine Oil 1 pieces stn@acct 15
9 Gypsy Transmission Oil Gypsy Transmission Oil 1 pieces stn@acct 15
10 Gypsy Coolant 2.5L Gypsy Coolant 2.5L 1 pieces stn@acct 15
12 gypsy Brake Fluid gypsy Brake Fluid 1 pieces stn@acct 15
13 Gypsy Seat Cover Gypsy Seat Cover 1 job stn@acct 15
16 Gypsy Wheel Bearing Gypsy Wheel Bearing 1 set stn@acct 15
18 Gypsy Brake Shoe Gypsy Brake Shoe 2 set stn@acct 15
19 Gypsy Fuel Pump Gypsy Fuel Pump 1 pieces stn@acct 15
20 Gypsy Radiator Gypsy Radiator 1 pieces stn@acct 15
21 Bike Engine Oil Bike Engine Oil 1 pieces stn@acct 15
22 Bike Air Filter Bike Air Filter 1 pieces stn@acct 15
23 Bike Brake Shoe Bike Brake Shoe 2 set stn@acct 15
24 Bike KM Wire Bike KM Wire 1 pieces stn@acct 15

Required Documents

1

GST certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing relevant supply of vehicle parts or lubricants

4

Financial statements (minimum last 2 financial years)

5

EMD submission documentation (amount not specified in tender data)

6

Technical bid documents demonstrating product compatibility with Gypsy/bike components

7

OEM authorization letters or dealership certificates (if required by terms)

8

Any existing certifications for automotive lubricants or parts (if applicable)

Financial Results

Rank Seller Price Item
L1MAAN ENTERPRISES(MSE)( MSE Social Category:General )    Under PMA₹48,000Item Categories : Gypsy oil filter,Gypsy air filter,Gypsy Fuel Filter,Gypsy body repair,Gypsy Half Body Paint,Gypsy L
L2AMBIKA ENTERPRISES( MSE Social Category:General )    Under PMA₹76,080Item Categories : Gypsy oil filter,Gypsy air filter,Gypsy Fuel Filter,Gypsy body repair,Gypsy Half Body Paint,Gypsy L

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for Gypsy parts tender in HazariBagh Jharkhand 2025

Bidders should submit GST, PAN, and experience certificates along with financial statements. The tender allows up to 25% quantity variation at contract and during the currency period. Ensure OEM authorizations and technical bids reflect Gypsy/lubricant product compatibility, and comply with delivery-time formula that uses the original delivery period minimum of 30 days.

What documents are required for Indian Army Gypsy parts procurement in Jharkhand

Required documents include GST registration, PAN, experience certificates in automotive parts supply, financial statements for the last two years, EMD submission documents, OEM authorizations if applicable, and technical bid detailing product specifications for Gypsy components like filters and oils.

What are the delivery terms for Gypsy components tender 2025 HazariBagh

Delivery terms permit up to 25% quantity variation with contract rates unchanged. Delivery period is calculated as (additional quantity ÷ original quantity) × original period, with a mandatory minimum of 30 days. Extensions may apply up to the original delivery period during option exercise.

Which standards or certifications are required for Gypsy lubricants tender

The tender data does not specify explicit standards; bidders should prepare documentation demonstrating product compliance with common automotive lubricant norms and provide any available OEM or certification details in the technical bid, including authenticity of lubricants and compatibility with Gypsy models.

What is the estimated value for Indian Army Gypsy parts tender 2025

The tender data does not disclose an estimated value or EMD amount. Bidders should assume a multi-item scope given 20 total items and prepare pricing accordingly, factoring potential quantity changes under the 25% option clause.

How to submit OEM authorizations for Gypsy components tender

If OEM authorization is required, attach formal authorization letters from the original equipment manufacturer. Include product-specific authorization for Gypsy parts like filters, oils, and radiators, and ensure authorizations cover the types of components listed in the tender’s 20-item scope.

What is the delivery extension policy for quantity increases in this tender

The purchaser may extend delivery time proportionally for increased quantities using the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days, and up to the original delivery period under extended terms.

What documents are essential for the bid submission for Gypsy parts

Essential submissions include GST certificate, PAN, two-year financial statements, experience certificates, EMD documentation, OEM authorizations, and technical bid detailing product compatibility with Gypsy components (filters, oils, brakes, etc.).