Punjab Sports and Youth Services Department Grass Cutting Equipments Tender 2026 BIS/IS 550 Compliant
Progress
RAKey Highlights
- • Dedicated in-state service centers requirement for carry-in warranty with 30-day establishment deadline
- • EMD amount explicitly ₹204,108 and the option clause enabling ±25% quantity variation
- • Mandatory BIS license, type test certificates, and material test certificates with bid
- • Lab-based material acceptance criteria determined by Buyer Lab results
- • Escalation matrix and toll-free service support line required for OEM bidders
- • Delivery period calculations based on original quantity with minimum 30 days
Tender Overview
Punjab Sports and Youth Services Department seeks bids for Grass Cutting Equipments to be deployed within Punjab. The project includes an EMD of ₹204,108 and allows a 25% quantity variation at contract award or during currency, at contracted rates. The scope emphasizes delivery timelines, compliance with quality testing, and establishing service centers within Punjab for carry-in or on-site warranty. This procurement prioritizes items with robust certification and post-sale support, and requires bidders to meet financial and non-financial prerequisites for a valid bid. The tender highlights include material test verification, BIS/type tests, and dedicated service support.
Technical Specifications & Requirements
- Quantity variation: up to 25% of bid/contract quantity, with proportional delivery time adjustments.
- Delivery timeline rule: starting from the last date of the original delivery order; extended time computed as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
- Quality certificates: bidders must upload BIS license, type test certificates, approval certificates; material test certificates to accompany supply and act as acceptance criteria.
- Service network: functional service centre in the state of each consignee location for carry-in warranty or establish within 30 days of award; payment release contingent on evidence.
- Support & escalation: dedicated toll-free service line and escalation matrix required.
- Lab testing: buyer lab to test materials; lab outcomes determine acceptance.
- Eligibility: bidders must avoid liquidation or bankruptcy; must upload undertaking.
Terms, Conditions & Eligibility
- EMD: ₹ 204,108 (amount specified) to be submitted as per bid terms.
- Delivery: as per option clause; extended delivery period applies with defined calculation; minimum 30 days.
- Post-sales: in-state service centers required; establishment within 30 days if not existing.
- Documentation: bidders must provide BIS/type test certificates and material test certificates with bid.
- Financial standing: bidder must not be undergoing liquidation or similar proceedings; provide undertaking.
- Support: dedicated toll-free number and escalation matrix for service support must be provided by bidder/OEM.
- Payment terms: not explicitly stated in data; payment subject to compliance and evidence of service capability.
Key Specifications
-
Grass cutting equipment procurement
-
EMD: ₹204,108
-
Quantity variation: up to 25%
-
Delivery period: calculated per option clause with a minimum of 30 days
-
Quality testing: Material Test Certificate; acceptance based on Buyer Lab results
-
Certifications: BIS license, type test certificates, approval certificates
-
Service: in-state service centre required; toll-free service line; escalation matrix
-
Warranty/onsite support: per product terms (not specified in data)
Terms & Conditions
-
Option Clause permits up to 25% quantity increase/decrease at contract and during currency
-
Service centers must be functional in-state with 30-day setup if absent
-
Lab testing governs acceptance; material test certificates accompany supply
-
Bidders must upload BIS license and type/test certificates with bid
-
Financial standing: no liquidation or bankruptcy; undertaking required
-
EMD amount explicitly ₹204,108; payment terms subject to compliance
Important Clauses
Payment Terms
Payment will be released after submission of evidence of functional service center and compliance with bid terms; exact timing not specified
Delivery Schedule
Delivery period starts from last date of original delivery order; additional time calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly listed; penalties likely aligned to delivery delays and non-compliance with certificates and service requirements
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Must upload undertaking confirming financial soundness
-
Must provide BIS/type test certificates and material test certificates
-
Must have or commit to establish in-state service centre within 30 days
-
Must provide dedicated toll-free service number and escalation matrix
Reverse Auction Schedule
Start
31-Jul-2026, 12:00 pm
End
01-Aug-2026, 12:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
16
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Grass Cutting Equipments
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
S.A.S Nagar
Delivery Pincodes
160062
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gurdeep Kaur | 160062,Sports Complex, Sector 68, Phase-9, Mohali | S.A.S Nagar | Punjab | 160062 | 16 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9540224.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate
PAN card
Experience certificates demonstrating prior grass cutting equipment supply
Financial statements showing financial health
EMD submission proof (₹204,108)
Technical bid documents demonstrating BIS/license and type test certificates
OEM authorization or dealer authorization where applicable
Evidence of functional Service Centre in Punjab or plan to establish within 30 days
Frequently Asked Questions
Key insights about PUNJAB tender market
What documents are required for grass cutting equipment tender in Punjab 2026?
Bidders must submit GST registration, PAN, company financials, experience certificates for similar supply, EMD of ₹204,108, BIS/type test certificates, material test certificates, OEM authorizations if applicable, and proof of an in-state service centre or plan to establish one within 30 days.
How is quantity variation handled in this Punjab grass cutting tender?
The purchaser can increase or decrease the bid quantity by up to 25% either at award or during the contract. Delivery time adjusts proportionally, using the formula (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What standards and certifications are required for bid submission in Punjab grass cutting equipment tender?
Bidders must provide BIS license, type test certificates, approval certificates, and material test certificates. Items will be accepted based on Buyer Lab results, so documenting these certifications is critical for bid validity.
What is the EMD amount and how is it presented for Punjab grass equipment bid 2026?
EMD is ₹204,108. Submit via the specified bid channel as a security deposit or online payment per tender guidelines; ensure the amount matches exactly to avoid bid rejection.
What are the service center requirements for grass cutting equipment in Punjab?
Bidder/OEM must have a functional service centre in the state of each consignee location; if not present, establish within 30 days of contract award. Payment release requires documentary evidence of the service centre.
When is delivery expected after original delivery order in this Punjab tender?
Delivery timelines start from the last date of the original delivery order. If the option clause is exercised, extended time is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum 30 days.
What is required to demonstrate financial standing for this grass cutting equipment bid?
Bidder must not be in liquidation or bankruptcy. Submit an undertaking to confirm financial stability, along with financial statements showing liquidity and capacity to fulfill the contract.
What maintenance support is expected for grass cutting equipment procurement in Punjab?
A dedicated toll-free service line and escalation matrix must be provided by the bidder/OEM. In-state service capability and timely service support are critical for bid eligibility and post-sale support.