Indian Army Department Of Military Affairs Pathankot 14 Item Spare Parts Tender 9001 ISO 9001 2025

Tender Overview

The Indian Army, Department Of Military Affairs, Pathankot (Punjab 143534) issues a procurement tender for a set of automotive and mechanical spares including chain sprocket sets, seal oil hubs, IC motor assemblies, fuel motors, 12V bush sets, brake booster assemblies, studs with nuts/bolts, van pump assemblies, IGV compressor drive bolts, body assemblies, throttled bolts with nuts, springs, gasket sets, and hoses. The purchase involves 14 distinct item lines with bulk supply potential and an option to increase quantity by up to 25% during contract execution at contracted rates. A formal vendor code creation process is required with specific finance and sample approval steps post-award. The tender emphasises supplier ISO 9001 certification and turnover criteria, signaling formal quality control expectations in government procurement. Key differentiators include the advance sample approval framework and a defined modification process if samples diverge from contract specifications, ensuring alignment before bulk manufacturing.

• Organization: Indian Army, Department Of Military Affairs
• Location: Pathankot, Punjab
• Category: Spare parts and automotive assemblies across 14 items
• Delivery & quantity flexibility: Up to 25% quantity extension; delivery periods linked to original and extended windows
• Quality control: ISO 9001 certification requirement for bidder or OEM
• Sample process: Advance sample approval within 5 days of award; modifications within 5 days; potential LD implications for delays

Technical Specifications & Requirements

• Product scope: 14 item lines including: Chain Sprocket Set, Seal Oil Hub, IC Motor Assembly, Fuel Motor, 12V Bush Set, Brake Booster Assembly, Stud with Nut/Bolt, Van Pump Assembly, IGV Compressor Drive Bolt, Body Assembly Throttle, Bolt with Nut, Spring, Gasket Set, Hose
• Standards & certifications: ISO 9001 certification required for bidder or OEM; no other technical standards specified
• Sample process: Prior to bulk manufacture, submit 2, 12, or 15 samples within 5 days; approval or modification list provided within 5 days; bulk supply must follow approved sample
• Tender scope indicators: All 14 items to be supplied under a single contract; delivery terms tied to original delivery order with possible extensions; pricing locked at contracted rates for extended quantity adjustments
• Documentation prerequisites: Vendor code creation documents; emphasis on PAN, GSTIN, cancelled cheque, EFT mandate; advance sample approvals documented
• Delivery considerations: Clause indicates extended delivery period calculations; minimum 30 days when extension applies
• Quality assurance: Post-approval conformity to contract specifications is mandatory; major deviations may trigger fresh samples or contract termination

Terms, Conditions & Eligibility

• EMD/financial criteria: Not explicitly stated; bidder turnover requirements include a minimum average turnover criterion (details not fully provided)
• ISO 9001: Mandatory; bidder or OEM must hold ISO 9001 certification
• Vendor code process: Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate (certified) with bid
• Option clause: Purchaser may alter quantity by up to 25% before and during contract; delivery time recalculated with a minimum of 30 days
• Sample & approvals: Advance sample submission and buyer-driven modification cycle; failure to approve samples may impact supply schedule
• Delivery & penalties: Not detailed beyond delivery extension concept; LD terms tied to sample delays or deviations
• Other documents: GST, PAN, financial statements, experience certificates, and OEM authorizations are implied as standard tender documents for participation
• Turnover criteria: A minimum average turnover threshold is required but not fully specified in available data