Indian Army 1 KVA UPS Tender Darjeeling West Bengal 2026 - 1 KVA UPS Procurement & Delivery Terms
Indian Army
DARJEELING, WEST BENGAL
Posted:
3 June 2026
Closed:
15 June 2026
GEM
GEM
Indian Army 1 KVA UPS Tender Darjeeling West Bengal 2026 – UPS Procurement for Department of Military Affairs
Bid Publish Date
15-Jun-2026, 8:51 pm
Bid End Date
25-Jun-2026, 9:00 pm
Location
Progress
Issue15-Jun-2026, 8:51 pm
AwardPending
Quantity
11
Bid Type
Single Packet Bid
Key Highlights
- • Brand/OEM requirements: Not explicitly specified
- • Technical standards: Not specified; focus on UPS category performance and serviceability
- • Special clauses: 25% quantity variation rights during and after contract; minimum 30 days delivery extension
- • Warranty/AMC: Not specified in the provided data
- • Penalty clauses: Not disclosed in tender data
- • Delivery/Installation: Timelines tied to last delivery order date; extension rules defined
- • Eligibility: General procurement eligibility implied; verify with issuing authority
- • Submission readiness: Standard bid documents and OEM authorizations may be required
Categories
2
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for a 1 KVA UPS procurement in Darjeeling, West Bengal 734001. The tender covers a single product category: UPS equipment at a micro to small-scale power backup level, with an implied quantity fluctuation allowance of up to 25% under the option clause. The tender lacks listed BOQ items and explicit estimated value, but emphasizes standard procurement practices and delivery coordination from the date of order. A unique differentiator is the inclusion of a flexible quantity mechanism to accommodate demand shifts during the contract term.
Technical Specifications & Requirements
- Product: 1 KVA UPS
- Location: Darjeeling, West Bengal
- Quantity flexibility: up to 25% increase/decrease at contract award and during currency
- Delivery timing: delivery timeline linked to the last date of the original delivery order; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended if required
- BOQ: No items listed; bidders should align with standard UPS specs and installation capabilities
- Compliance focus: basic UPS functionality, installation readiness, and serviceability within the deployment site
- EMD/Financials: Not disclosed in the posted terms; bidders should verify with the procuring authority
- Documentation: standard procurement documents and compliance with delivery/installation terms
Terms, Conditions & Eligibility
- Quantity adjustment rights: Purchaser may modify quantity by up to 25% at order placement and during currency at contracted rates
- Delivery starts after the last delivery order date; additional time rules apply if options are exercised
- Compliance: bidders must adhere to option clause and ensure readiness for scalable deployment
- Language and process: terms reference standard government procurement practices; ensure alignment with Army procurement norms
Key Specifications
-
Product/service names: 1 KVA UPS
-
Quantities: up to 25% quantity variation allowed
-
Estimated value: not disclosed in tender data
-
Experience requirements: not explicitly defined; bidders should show UPS supply/installation capability
-
Quality/compliance: basic UPS performance and installability within deployment site
-
Delivery terms: minimum 30 days extension when required; delivery starts from last order date
-
Warranty/AMC: not specified
Terms & Conditions
-
Quantity fluctuation up to 25% during/after contract at contracted rates
-
Delivery period starts after the last delivery order date with a minimum 30 days extension
-
Submit standard GST, PAN, experience, and financial documents as part of bid
Important Clauses
Payment Terms
Not specified in data; bidders should confirm with issuing authority during bid submission
Delivery Schedule
Delivery commences from last date of original delivery order; extended delivery time calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not disclosed in tender data; bidders to verify penalty provisions in final contract
Bidder Eligibility
-
Proven experience in supplying/implementing UPS units in government/military sectors
-
Financial stability evidenced by statutory filings or turnover data
-
Ability to meet delivery timelines and scalable quantity adjustments under the option clause
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
1 KVA UPS
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 3
GeM-Bidding-9472222.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar UPS supply/installation (if available)
4
Financial statements or turnover documentation
5
EMD submission proof (if demanded by the issuing authority)
6
Technical bid documents demonstrating UPS readiness and installation capability
7
OEM authorization or dealer/partner certificates (if applicable)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the Indian Army 1 KVA UPS tender in Darjeeling?
Bidders should submit GST, PAN, and financial documents, plus UPS OEM authorizations and installation capability proofs. Ensure compliance with government procurement norms, and confirm the required EMD if specified. Prepare a technical bid outlining UPS model, capacity, warranty, and service plan aligned to military deployment.
What documents are required for the Darjeeling UPS procurement bid 2026?
Required documents typically include GST certificate, PAN, experience certificates for similar UPS work, financial statements, EMD proof, technical bid detailing model and certifications, OEM authorization, and installation/service capability evidence. Verify exact list with the issuing authority before submission.
What are the delivery terms for the 1 KVA UPS tender in West Bengal?
Delivery timing starts from the last date of the original delivery order. If the purchaser exercises the option clause, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may extend up to the original delivery period.
What is the EMD requirement for the Indian Army UPS tender in Darjeeling?
EMD details are not disclosed in the posted terms. Bidders should check the procuring authority's official notice for the exact EMD amount, acceptable payment mode, and submission deadline to ensure compliant bid submission.
Which standards or certifications are required for the UPS bid in Darjeeling?
The tender data does not specify exact standards. However, bidders should anticipate generic UPS compliance, installation readiness, and potential OEM authorization. Confirm any ISI, IEC, or other certification needs with the issuing office during bid clarification.
How can bidders verify the scope when BOQ items are not listed?
Since BOQ is empty, bidders must demonstrate capability to supply standard 1 KVA UPS units, installation services, and post-sale support. Include model specifications, warranty terms, and service response times in the technical bid to address scope gaps.
What is the negotiation path for quantity variation under this Army UPS tender?
The purchaser may adjust quantity by up to 25% at contract award and during currency. Ensure pricing is locked on contracted quantities and include a clear mechanism for price adjustment per the option clause in final contract negotiations.
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Documents 3
GeM-Bidding-9472222.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS