Bharat Heavy Electricals Limited Heater (3KW) Fan Lube Oil System Tender 2026
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Interchangeability Certificate mandatory for the heater unit
- • 25% quantity variation allowed during and after contract at contracted rates
- • GST handling responsibility with reimbursement cap equal to actuals or lower rate
- • EFT Mandate and bank-certified documentation required for vendor code creation
- • PAN and GSTIN submission mandatory; cancelled cheque required
- • Delivery period adjustments linked to original delivery timeline with minimum 30 days
- • No BOQ items disclosed; 3KW heater for fan lube oil system under BHEL
Categories
9
Tender Overview
Organization: Bharat Heavy Electricals Limited (BHEL) under the Department Of Heavy Industry. Procurement: Heater (3KW) for the Fan Lube Oil System. Context: Tender involves supply of a 3KW heater component used in lube oil cooling for fans in heavy electrical equipment. Scope & Value Cues: No explicit quantity or value published; option clause allows +/- 25% quantity variation at contract; delivery timelines extend from the original order date with proportional adjustments. Key Differentiator: Interchangeability certificate required; GST handling remains bidder responsibility; EFT mandate and PAN/GST documentation essential for vendor code creation.
Technical Specifications & Requirements
- Interchangeability Certificate must be provided.
- Category: Heater (3KW) for Fan Lube Oil System.
- No detailed BOQ items available; no explicit model numbers or standards listed. Tender terms indicate potential quantity adjustments (up to 25% during and after contract).
- GST considerations: Bidder to determine GST; reimbursement capped to actuals or applicable rate, whichever is lower, subject to quoted GST percentage.
- Vendor Documentation: Provide PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certificate certified by bank for Vendor Code creation.
- Location details are not specified in the tender header; procurement under BHEL's heavy industry portfolio.
Terms, Conditions & Eligibility
- Option Clause: Up to 25% quantity variation at contract placement and during currency; delivery time adjusts proportionally with a minimum of 30 days.
- GST: Bidder bears GST calculation; reimbursement aligns with actuals or lower applicable rate.
- Documents for Bid: PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation mandatory.
- Interchangeability Certificate: Mandatory to demonstrate compatibility.
- No BOQ data; no explicit delivery location or installation terms provided.
Key Specifications
-
- Product/category: Heater (3KW) for Fan Lube Oil System
-
- Certification: Interchangeability Certificate required
-
- Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate
-
- Financial terms: GST payable by bidder; GST reimbursement as actuals or lower rate
-
- Variations: Option clause allows ±25% quantity change during/after contract
Terms & Conditions
-
Option clause permitting 25% quantity variation at contract placement and during currency
-
GST liability rests with bidder; reimbursement based on actuals or lower rate
-
Interchangeability Certificate required; mandatory for bidder eligibility
Important Clauses
Payment Terms
GST liability on bidder; reimbursement as actuals or applicable lower rate; no explicit payment schedule provided
Delivery Schedule
Delivery period linked to original delivery order; additional time proportional to quantity increase, minimum 30 days
Penalties/Liquidated Damages
Not specified in ATC; implied LD if delivery/default terms exist in main contract
Bidder Eligibility
-
Proven experience supplying heater components for heavy industrial equipment
-
Capability to provide Interchangeability Certificate
-
Compliant GST registration and valid PAN
-
Ability to issue EFT Mandate and bank-certified documents
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Heater (3KW) of Fan Lube oil system
Authority Records
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Documents 3
GeM-Bidding-9207089.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque
EFT Mandate certificate (bank-certified)
Interchangeability Certificate (for heater unit)
Any existing vendor code creation documents
Corrigendum Updates
2 Updates Update
Extended Deadline
08-May-2026, 11:00 am
Opening Date
08-May-2026, 11:30 am
Update
Extended Deadline
05-May-2026, 11:00 am
Opening Date
05-May-2026, 11:30 am
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | SOUTHERN LUBRICATION PRIVATE LIMITED Under PMA | Make : Unbrand Model : Electric Heater Title : Heater (3KW) of Fan Lube oil system | 07-05-2026 11:23:13 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SOUTHERN LUBRICATION PRIVATE LIMITED Under PMA | Item Categories : Heater (3KW) of Fan Lube oil system |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for BHEL heater procurement in Rajasthan 2026
Bidders must submit PAN, GSTIN, cancelled cheque, and bank-certified EFT Mandate for vendor code creation. Provide Interchangeability Certificate for the 3KW heater and ensure GST is calculated by the bidder with reimbursement in line with actuals or lower rate. Delivery terms hinge on original order date with possible 25% quantity variation.
What documents are required for the fan lube oil system heater tender
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, and Interchangeability Certificate. No BOQ is published; bidders should prepare vendor code materials and ensure GST compliance. Additional supplier qualifications may be requested during bid evaluation.
What are the key technical requirements for the 3KW heater
The tender specifies a 3KW heater for a fan lube oil system with an interchangeability certificate. No explicit model numbers, standards, or warranty details are disclosed; bidders must rely on Interchangeability Certification and standard electrical safety practices.
When is delivery expected under the option clause in this tender
Delivery duration starts from the last date of the original delivery order. If quantity is increased during or after contract, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is the GST handling policy for this BHEL bid in 2026
Bidders must determine applicable GST themselves; the purchaser will reimburse GST based on actuals or the lower rate, limited to the quoted GST percentage. Ensure proper GST registration and filing compliance for bid submission.
What is required for vendor code creation in this tender
Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by your bank. These documents establish the vendor code and enable payments. Interchangeability Certificate is also required to confirm compatibility of the heater unit.
How does the quantity variation clause affect bidders
The purchaser may increase or decrease the quantity by up to 25% at contract placement and during currency. Delivery time adjusts proportionally; if the original period is less than 30 days, the minimum extension remains 30 days.
What happens if the Interchangeability Certificate is not provided
Lack of Interchangeability Certificate would render the bidder non-responsive or ineligible per tender ATC. Ensure submission of the certificate along with other mandatory documents to participate in this BHEL heater procurement.
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Documents 3
GeM-Bidding-9207089.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS