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Urban Administration And Devlopment LED Road Luminaire Tender Sag ar Madhya Pradesh IS 10322 Compliant 2026

Bid Publish Date

09-Jan-2026, 5:38 pm

Bid End Date

09-Feb-2026, 5:00 pm

EMD

₹63,500

Location

SAGAR , MADHYA PRADESH

Progress

Issue09-Jan-2026, 5:38 pm
AwardPending
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Quantity

252

Category

Octagonal Pole (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • OEM turnover criteria must be met by the original equipment manufacturer
  • • IS 10322 (Part 5 / Section 3) compliant LED luminaire requirement
  • • Central govt./NABL ILAC accredited lab type-test reports for pole, wind load, and winch mechanism
  • • ±25% quantity variation with corresponding delivery time adjustments
  • • Dedicated toll-free service support and escalation matrix mandatory

Tender Overview

Urban Administration And Devlopment invites bids for an integrated LED street lighting system comprising Octagonal Pole (V2) and LED luminaire conforming to IS 10322 (Part 5 / Section 3) for road lighting in SAGAR, MADHYA PRADESH 470001. Estimated value is not disclosed; EMD ₹63,500. Scope includes pole fabrication details, luminaire rating, wiring, junction boxes, and add-ons like aviation obstruction lights and winch mechanisms. Unique aspects include mandatory type test reports from central government/NABL ILAC labs and IS 10322 compliance. The contract allows quantity variation of ±25% and requires OEM turnover criteria and dedicated service support.

Technical Specifications & Requirements

  • Category: Generic and Octagonal Pole Construction with base plate and bolt details
  • Pole specifics: height (in meters), material, sheet thickness (mm), base plate material, bolt size
  • Add-ons: galvanized lightning finial, aviation obstruction lights, junction box on carriage assembly, ISI marked cables for top-to-luminaire connections and bottom-to-top connections
  • Electrical: LED rating (watts), luminaire system efficacy (lumens/watt), input voltage range and frequency, number of electronic control gear, luminaire connecting wire
  • Certification: type test reports for pole construction, wind load, winch mechanism from Central Govt./NABL ILAC labs
  • Warranty: free replacement period (in years)
  • Documentation: OEM authorizations and cable, junction box, and MCB details must be provided

Terms, Conditions & Eligibility

  • EMD: ₹63,500
  • Turnover: minimum average turnover over last 3 years as per bid document; OEM turnover criteria also specified
  • Delivery: option clause allows ±25% quantity variation; delivery period linked to last delivery date with minimum 30 days for additional time
  • Service & Support: dedicated toll-free service number and escalation matrix required
  • Warranty: minimum 1 year warranty for supplied products
  • Bidder/OEM criteria: must meet turnover, service support readiness, and provide required certification documentation

Key Specifications

  • Octagonal pole height and material specification with sheet thickness

  • Base plate material and bolt size details

  • Galvanized lightning finial per pole and aviation obstruction lights per pole

  • Junction box material and cable routing from top junction box to luminaire

  • ISI marked cables for top and bottom connections and MCB counts per junction box

  • LED rating in watts with lumen/watt efficacy target

  • Input voltage range and frequency; number of electronic control gear

  • Warranty period for free replacement

Terms & Conditions

  • EMD amount and payment terms

  • Delivery quantity variation clause (+/-25%)

  • OEM turnover and bid validity requirements

  • Dedicated service support and escalation details

  • Warranty and penalty provisions

Important Clauses

Payment Terms

No explicit terms in excerpt; bidders should expect standard government terms including mobilisation, material cost, and final payment on delivery and commissioning per contract

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time proportional to quantity variation, minimum 30 days

Penalties/Liquidated Damages

Not explicitly listed; implied LD provisions under standard procurement terms should apply for delayed delivery

Bidder Eligibility

  • Demonstrated turnover of minimum industry standard over last 3 years

  • OEM turnover compliance for primary product category

  • Ability to provide dedicated service support and toll-free number

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Height of Octagonal pole (in Meters) 9
GENERIC Type of bracket for suitable fitment of luminaire on the Octagonal pole Single Arm
GENERIC Each bracket length (in mm) 500, 1000, 1500
GENERIC On site warranty (in Months) 12
OCTAGONAL POLE CONSTRUCTION Material of Octagonal pole Grade ISH430LA as per IS:5986:2017 latest
OCTAGONAL POLE CONSTRUCTION Octagonal pole sheet thickness (in mm) 3
BASE PLATE Base plate material Grade: E250, Quality:BR (as per IS:2062:2011 latest), Grade:E300, Quality:BR (as per IS:2062:201 1 latest)
BASE PLATE Bolt size M20x700, M24x750
ADD ON ITEMS Galvanized lightning finial for each pole (in Nos) Without Lightning Finial
ADD ON ITEMS Aviation obstruction lights on top of each pole with vertical stand and with LED/GLS (in Nos) Without Aviation Light
ADD ON ITEMS Junction box on the Carriage Assembly as required, from which the interconnections for the designed number of the light fixtures on the carriages No
ADD ON ITEMS Material of Junction Box Without Junction Box
ADD ON ITEMS Cable (ISI Marked Cable) connections from the top junction box to the individual luminaries of each pole Without Cable Connection
ADD ON ITEMS Cable (ISI Marked Cable) connections from the Bottom of the pole i.e. from pole's door opening (Base compartment) to top junction box of each pole Without Cable Connection
ADD ON ITEMS Terminal Box with Circuit breakers and backlite sheet for cable termination at door opening (Base compartment) for each pole Without MCBs
ADD ON ITEMS No.of MCB per Junction Box (in Nos.) Without MCBs
ADD ON ITEMS Suitable winch mechanism (raising and lowering mechanism) according to pole height and according to no.of LED luminaires with necessary interlocking , wires and ropes for maintenance Without Winch Mechanism
CERTIFICATIONS Availability of type test reports for the entire system including for Pole construction , wind load (velocity) tests, Winch Mechanism, from Central Govt., Lab/NABL. ILAC accredited lab to prove conformity of the specification Yes

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Required Documents

1

GST registration certificate

2

PAN card of bidder

3

Audited financial statements or CA certificate showing turnover for last 3 years

4

EMD submission proof (online or demand draft) of ₹63,500

5

Technical bid documents demonstrating IS 10322 conformity

6

OEM authorization letter (if bidder is not OEM)

7

Type-test certificates from NABL/ILAC accredited lab for pole, winch, wind load

8

Proof of service support capabilities and contact details

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for LED luminaire and octagonal pole tender in SAGAR MP 2026

Bidders must meet OEM turnover criteria, submit EMD ₹63,500, provide NABL/ILAC type-test certificates, IS 10322 conformity, GST/PAN, and OEM authorization. Include service support details and escalation matrix; delivery variations up to 25% are permitted with corresponding schedule adjustments.

What documents are required for the SAGAR lighting tender submission

Submit GST registration, PAN, audited financials or CA certificate showing turnover, EMD proof of ₹63,500, OEM authorization if applicable, technical bids proving IS 10322 compliance, NABL/ILAC accredited test reports, and proof of service support readiness with toll-free numbers.

What standards apply to the LED luminaire and pole in this tender

Luminaires must conform to IS 10322 (Part 5 / Section 3). Pole and components require Central Govt./NABL ILAC accredited test reports for wind load, winch mechanism, and pole construction to validate conformity.

What is the delivery variation allowed under the option clause

The purchaser may increase or decrease quantity up to 25% at contract time and during currency. Additional time equals (increased quantity/original quantity) × original delivery period, minimum 30 days, with extension allowed up to the original delivery period.

What is the EMD amount and its payment mode for this procurement

EMD is ₹63,500. Submit via online payment or demand draft as specified in terms. EMD acts as security to participate and is refundable post-bid evaluation as per procurement rules.

Which certifications and service support details are mandatory

Provide NABL/ILAC-lab type-test certificates for pole, wind load, and winch mechanism; supply a dedicated toll-free service number and a documented escalation matrix for after-sales support.

What warranty and post-warranty support is expected

Warranty requires free replacement for specified period (minimum 1 year). Include AMC or extended warranty terms if offered; ensure replacement parts and service response times are defined in the bid.

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