Labour Commissioner Odisha Bhubaneswar Scanner & Desktop Computers Tender 2026 Khordha IS 550 GSO V3

Tender Overview

The Odisha Labour Commissioner, Bhubaneswar, Khordha district invites bids for a bundle of IT hardware including a Scanner (V3), Entry and Mid Level Desktop Computer, Multifunction Printer (Print, Scan, Copy), and Line Interactive UPS with AVR (V2). The scope covers supply, installation, testing and commissioning with on-site and OEM warranties. Bids must address the clustered government procurement requirement, with optional quantity adjustments up to 25% during and after contract award. A functional service centre in the consignee state is mandatory, with a toll-free service line and escalation matrix. The data sheet and OEM authorization must accompany the bid.

• Products: Scanner, Desktop Computers, Multifunction Printer, Line Interactive UPS with AVR
• Location: KHORDHA, ODISHA (751001), Bhubaneswar
• Tender scope: Supply, Installation, Testing, Commissioning
• Key differentiator: On-site warranty commitments and mandatory local service capability
• Unique clauses: Option to increase quantity by 25%, delivery period calculations, evidence of prior government deployments

Technical Specifications & Requirements

• Scanner type and maximum scan size and resolution are requested, with simplex colour scan speed at 200 dpi for document feeder and duplex colour scan speed for document feeder
• Document handling features: Automatic Document Feeder (ADF) tray capacity at 75 GSM, duplex scanning capability
• Printer specs include minimum print speeds per ISO/IEC 24734 for A4/A3, auto duplexing, and paper size support
• Computer and UPS requirements: on-site OEM warranty, OS pre-loaded, RAM and storage details (SSD/HDD) with monitor availability and screen size
• Connectivity: LAN/USB/other connectivity, energy efficiency and AVR regulation characteristics, UPS battery warranty timelines
• Standards/Quality: data sheet alignment with offered specs, OEM authorization, service center presence within state
• Warranty: on-site OEM warranty duration and battery warranty terms; AVR output variation details
• Service & Support: dedicated/toll-free support, service escalation matrix
• Experience: bidder must show at least 3 years supplying similar category products to central/state govt bodies
• Documentation: data sheet upload requirement and manufacturer authorization where applicable

Terms, Conditions & Eligibility

• Option clause allows +/- 25% quantity variation during/after award with time extension rules
• Scope includes Supply, Installation, Testing and Commissioning with all costs included in bid price
• Service centers must be established within 30 days of award if not pre-existing; payment upon submission of evidence
• Data Sheet alignment, OEM authorization, and 3-year govt supply experience are mandatory
• EMD, GST, PAN, and relevant financials must be submitted as per terms; dedicated service line and escalation matrix required
• Bidders must demonstrate 3 years of regular govt supply of similar products and provide contracts as proof
• Data sheets submitted must match technical parameters; mismatches may lead to bid rejection
• Bidders must have a functional service center in the consignee state or establish one within 30 days